MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES January 10, 2018 I. Attendance The roll call was done during the Organizational Meeting. Present Mr. Richard C. Bell, President Mr. Carl Berkowitz, Vice President Mrs. Marianne Sciucco, Secretary Ms. Marlena Lange Mrs. Rosa Boyd Ms. Linda Martini (arrived at 5:15pm) Mr. Matthew Pfisterer, Director Absent Mrs. Tonia Crown, Financial Officer (excused) Visitors II. Agenda A. Roll Call B. Minutes C. Visitor Comments D. Correspondence E. President's Report F. Director's Report G. Financial Officer's Report H. Committee Report I. Old Business J. New Business K. Adjournment III. Discussion and Recommendation A. The pledge was already done during the Organizational Meeting. B. Minutes Ms. Lange moved for adoption of the minutes of the December 13, 2017 meeting. Ms. Sciucco seconded. Ayes: Bell, Berkowitz, Lange, Boyd, Martini, Sciucco -6 Noes: None Motion declared approved. (01/10/18 – 7) C. Visitor Comments/Staff Report There was a presentation from Mayor De Stefano about the Erie Way Park. D. Correspondence A copy of all correspondence sent to each Board member is attached to the official minutes. E. President's Report No report. F. Director's Report Con't. (A copy of the Director's Report sent to each Board member is attached to the official minutes.) G. Financial Officer's Report A copy of the accounts and balances are attached to the official minutes. Discussion was held on different grants available. H. Committee Reports Mrs. Boyd moved that the regular monthly disbursements for December, 2017 in the amount of $96,083.52 having been audited by Carl Berkowitz and found to be correct, be approved. Mrs. Sciucco seconded. Ayes: Bell, Berkowitz, Lange, Boyd, Martini, Sciucco – 6 Noes: None Motion declared approved. (01/10/18 – 8) Ms. Lange moved that pursuant to Section 6-c of the General Municipal Law, there is hereby established a capital reserve fund to be known as the “Capital Project Fund." The purpose of this Reserve Fund is to accumulate moneys to finance the cost of replacing the Library's boiler system. Except as otherwise provided by law, expenditures from this Reserve Fund shall be made only for qualifying expenses related to the boiler replacement project. No expenditure shall be made from this Reserve Fund without the approval of this governing board. Mr. Berkowitz seconded. Discussion followed. Ayes: Bell, Berkowitz, Boyd, Lange, Martini, Sciucco -6 Noes: None Motion declared approved. (01/10/18 – 9) Building & Grounds: A female patron was sitting at a table in the Reading Room and complained that she had been bitten by what she thought was a bed bug. We called the exterminator and he detected one bed bug on the chair she was sitting in and instructed us to leave the chair outside in the subfreezing temperatures to kill any other bugs or eggs on the chair. A few days later the same woman who had been sitting at an individual work table in the Reading Room complained about a bed bug on the table. She told me the bug had fallen off her scarf and onto the table. Upon examination I determined that it was indeed a bed bug but I did not locate any others on the table or on her chair. In subsequent conversation with our exterminator he stated that he believed the woman had brought the bed bugs into the building on her person or in her belongings. The building has been inspected and there is no evidence of any infestation. Discussion was held on the boilers. I. Old Business Discussion was held on a Harassment Policy. Mr. Berkowitz moved to accept the Harassment Policy as presented and amended. Ms. Martini seconded. Ayes: Bell, Berkowitz, Boyd, Lange, Martini, Sciucco -6 Noes: None Motion declared approved. (01/10/18 - 10) J. New Business Mrs. Boyd moved to extend the Long Range Plan for one (1) year. Mrs. Sciucco seconded. Ayes: Bell, Berkowitz, Boyd, Lange, Martini, Sciucco – 6 Noes: None Motion declared approved. (01/10/18 - 11) K. Adjournment Mr. Berkowitz moved to adjourn the meeting at 6:08pm. Ms. Martini seconded. Ayes: Bell, Berkowitz, Boyd, Lange, Martini, Sciucco – 6 Noes: None Motion declared approved. (01/10/18 - 12) Respectfully submitted, Marianne Sciucco, Secretary TABLE OF MOTIONS (01/11/17 - 1) Accepted slate of officers (01/11/17 - 2) Designated Middletown Times Herald Record as official newspaper (01/11/17 - 3) Designated the Orange Bank and Trust as official bank (01/11/17 - 4) Designated Stifel-Nicholas as Investment Firm (01/11/17 - 5) Appointed Alex Smith as Library District's Attorney (01/11/17 - 6) Adjournment (01/11/17 - 7) Approval of 12/13/17 minutes (01/11/17 - 8) Approved monthly disbursements for December 2017 (01/11/17 - 9) Approved establishing Capital Reserve Fund (01/11/17-10) Accepted Harassment Policy (01/11/17-11) Approved to extend Long Range Plan (02/08/17-12) Adjournment