MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES January 13, 2010 I. Attendance Mrs. Ruckert called the roll: Present Mr. Carl Berkowitz, President Mrs. Rosa Boyd, Vice President Mrs. Lois Ruckert, Secretary Ms. Marlena Lange Mr. Richard C. Bell Mrs. Tonia Crown Mr. Kevin J. Gallagher, Director Absent Ms. Barbara Kay, Treasurer (excused) Visitors No visitors II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm. B. Minutes Mrs. Boyd moved for adoption of the minutes of the December 9, 2009 meeting. Ms. Lange seconded. Ayes: Berkowitz, Boyd, Lange, Bell, Crown, Ruckert – 6 Noes: None Motion declared approved. (1/13/10 – 6) PAGE 2 C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. E. President's Report Mr. Bell reported on the December meeting at RCLS. Discussion followed. Mr. Berkowitz thanked Ms. Lange for everything she has done for the last two years as president. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that Goshen is in the process of negotiating another contract with Wawayanda for services. Also, Port Jervis is about to or may have already signed a contract with Mount Hope. G. Treasurer's Report Ms. Fiumano is in the process of closing out the 2009 accounts so there is no report on the accounts and balances. H. Library Staff Reports Mr. Gallagher reported that Theresa Zacek has been appointed as a full-time Librarian I in the children's department, effective January 25, 2010. Ms. Zacek replaces Barbara Stienstra who retired. Ms. Zacek's salary will be $44,619 annually. I. Committee Reports Finance Committee: Ms. Lange moved that the Board of Trustees of Middletown Thrall Library amend the 2009 budget to be increased as follows: BUDGET AMENDMENT #6 (12/31/09) ADD Revenue L2705 Gifts & Donations $ 5.00 from estate of Anna Edsall L2705 Gifts & Donations $32400.83 From FOMTL PAGE 3 I. Committee Reports Con't. ADD APPROPRIATIONS: L7410.8521.12.3810.5 Books (adult) $ 5.00 L7410.8521.12.3810.5 Books (adult) $ 7,484.76 L7410.8522.12.3901.5 Media (adult) $ 4,523.66 L7410.8522.12.3905.5 Foreign Film $ 173.23 L7410.8521.12.3814.5 Young Adult Bks. $ 1,000.00 L7410.8522.12.3902.5 Children's Media $ 111.41 L7410.8425.12.0000.0 Programs (adult) $ 2,735.00 L7410.8200.12.0000.7 Furn. & Equipment $13,595.89 L7410.8524.12.0000.5 Serials/Subscriptions$ 550.00 L7410.8502.12.0000.5 Lib. & Office Supplies $ 71.88 L7410.8514.12.0000.5 A-V Supplies $ 2,155.00 Mr. Bell seconded. Ayes: Berkowitz, Bell, Boyd, Crown, Lange, Ruckert – 6 Noes: None Motion declared approved. (01/13/10 – 7) Ms. Lange moved that the Board of Trustees of Middletown Thrall Library amend the 2010 budget to be increased as follows: BUDGET AMENDMENT #1 (1/13/2010) ADD Revenue L2705 Gifts & Donations $ 250.00 gift from Susan Pfeffer L2705 Gifts & Donations $ 50.00 gift from C. Berkowitz & L. Emanuel ADD APPROPRIATIONS: L7410.8521.12.3814.5 Young Adult Books $ 250.00 L7410.8521.12.3811.5 Local History $ 50.00 Mrs. Boyd seconded. Ayes: Berkowitz, Bell, Boyd, Crown, Lange, Ruckert – 6 Noes: None Motion declared approved. (01/13/10 – 8) PAGE 4 I. Committee Reports Con't. Mr. Berkowitz reported that he will be working on assigning people to committees. Building & Grounds: Ms. Lange reported that the replacement of exterior lights in the rear of the building has been completed. There were problems with the elevator and a staff member was stuck in it. It is working now. There was a problem with internet service on January 18th due to a power outage. The heat in the building was discussed. J. Old Business Mr. Gallagher reported on possible new investments for library district funds. K. New Business Discussion was held on insurance renewal and quotation. Mrs. Ruckert moved to accept the change in insurance coverage from Chubb to Utica National through the Hutchings Agency. Mr. Bell seconded. Ayes: Berkowitz, Lange, Bell, Boyd, Crown, Ruckert – 6 Noes: None Motion declared approved. (01/13/10 – 9) Mr. Bell moved to go into executive session at 8:02pm to discuss labor Negotiations and personnel. Ms. Lange seconded. Ayes: Berkowitz, Lange, Bell, Boyd, Crown, Ruckert – 6 Noes: None Motion declared approved. (01/13/10 – 10) The Board returned from executive session at 8:20pm. L. Adjournment Mr. Berkowitz moved to adjourn the meeting at 9:02pm. Mr. Bell seconded. Ayes: Berkowitz, Lange, Bell, Crown, Boyd, Ruckert – 6 Noes: None Motion declared approved. (01/13/10 – 11) Respectfully submitted, Lois Ruckert, Secretary TABLE OF MOTIONS (01/13/10 - 1) Accepted slate of officers (01/13/10 - 2) Designated Middletown Times Herald Record as official newspaper (01/13/10 - 3) Designated the Orange County Trust Company as official bank (01/13/10 - 4) Reappointed Richard Guertin as Library District Attorney (01/13/10 - 5) Adjournment (01/13/10 - 6) Approval of 12/09/09 minutes (01/14/10 - 7) Approved BUDGET AMENDMENT #6 (12/31/09) (01/13/10 – 8) Approved BUDGET AMENDMENT #1 (01/13/10 – 9) Accepted Insurance change from Chubb to Utica National (01/13/10 – 10) Executive session (01/13/10 – 11) Adjournment