MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES January 20, 2016 I. Attendance Mr. Berkowitz called the roll. Present Mrs. Tonia Crown, President Mr. Carl Berkowitz, Secretary Mrs. Lois Ruckert Ms. Marlena Lange Mr. Matthew Pfisterer, Director Absent Mr. Richard C. Bell, Vice President (excused) Mrs. Rosa Boyd (excused) Ms. Barbara Kay, Financial Officer (excused) Visitors None II. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report III. Discussion and Recommendation A. Mrs. Tonia Crown, President, opened the meeting at 5:05pm. B. Minutes Ms. Lange moved for adoption of the minutes of the December 9, 2015 meeting. Mr. Berkowitz seconded. Ayes: Crown, Berkowitz, Lange, Ruckert - 4 Noes: None Motion declared approved. (01/20/16 - 7) Mrs. Ruckert moved for adoption of the Special Meeting minutes of the December 29, 2015 meeting. Ms. Lange seconded. Ayes: Crown, Berkowitz, Lange, Ruckert - 4 Noes: None Motion declared approved. (01/20/16 - 8) C. Visitor Comments No visitors. D. Correspondence A copy of all correspondence sent to each Board member is attached to the official minutes. Mr. Pfisterer read a letter from Linda Emanuel about a wonderful experience at Thrall Library E. President's Report No report. F. Director's Report Con't. (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Ms. Lange moved to go into executive session at 5:10pm to discuss an employee history. Mr. Berkowitz seconded. Ayes: Crown, Berkowitz, Lange, Ruckert - 4 Noes: None Motion declared approved. (01/20/16 - 9) The Board returned from executive session at 5:24pm. G. Financial Officer's Report No reports. H. Committee Reports Finance Committee: Ms. Lange moved that the regular monthly disbursements for December 2015 in the amount of $96,577.03 having been audited by Carl Berkowitz and found to be correct, be approved. Ayes: Crown, Berkowitz, Lange, Ruckert - 4 Noes: None Motion declared approved. (01/20/16 - 10) Building & Grounds: Ms. Lange reported on Building & Grounds. The library ordered sturdy wooden chairs to replace the plush library seating on the library's first floor. We hope to receive them soon. Mr. Pfisterer spoke to our engineering contractor shortly after the holiday's and provided him with a link for information regarding the DLD Construction Grant program as he requested. We have received no reports or evidence of insect infestation in the building. I. Old Business Discussion was held on the RCLS Budget letter. There has been no further information on the Town of Wallkill PILOT negotiations. J. New Business Discussion was held on the 2016 fines and fees. Mrs. Ruckert moved to adjust the fines and fees to .50 per item, per day for a three month period for DVD and audio book collections. Mr. Berkowitz seconded. Ayes: Crown, Berkowitz, Lange, Ruckert - 4 Noes: None Motion declared approved. (01/20/16 - 11) Discussion was held on Long Range Plan extension. Mr. Berkowitz moved to extend the Long Range Plan through 2016. Mrs. Ruckert seconded. Ayes: Crown, Berkowitz, Lange, Ruckert - 4 Noes: None Motion declared approved. (01/20/16 - 12) Discussion was held on the 2015 preliminary circulation totals. Discussion was held on program hospitality. Discussion was held on Mobile Hot Spot Circulation. Mr. Berkowitz moved that the Board extend for one month the change of signatory parties at Orange County Trust. Ms. Lange seconded. Ayes: Crown, Berkowitz, Lange, Ruckert - 4 Noes: None Motion declared approved. (01/20/16 - 13) PAGE 4 L. Adjournment Mr. Berkowitz moved to adjourn the meeting at 5:56pm. Mrs. Ruckert seconded. Ayes: Crown, Berkowitz, Lange, Ruckert - 4 Noes: None Motion declared approved. (01/20/16 - 14) Respectfully submitted, Carl S. Berkowitz, Secretary TABLE OF MOTIONS (01/20/16 - 1) Accepted slate of officers (01/20/16 - 2) Designated Middletown Times Herald Record as official newspaper (01/20/16 - 3) Designated the Orange County Trust Company as official bank (01/20/16 - 4) Designated Stifel-Nicholas as Investment Firm (01/20/16 - 5) Appointed Robert Isseks as Library District's Attorney (01/20/16 - 6) Adjournment (01/20/16 - 7) Approval of 12/09/15 minutes (01/20/16 - 8) Approval of 12/29/15 Special Meeting minutes (01/20/16 - 9) Executive Session (01/20/16-10) Approved monthly disbursements for December 2015 (01/20/16-11) Approved .50 per item - per day for 3 months (01/20/16-12) Approved to extend Long Range Plan through 2016 (01/20/16-13) Approved to extend for one month the change of signatory parties (01/20/16-14) Adjournment