MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES February 9, 2011 I. Attendance Mrs. Ruckert called the roll: Present Mr. Carl Berkowitz, President Mrs. Rosa Boyd, Vice President Ms. Barbara Kay, Treasurer Mrs. Lois Ruckert, Secretary Mrs. Tonia Crown Mr. Richard C. Bell Mr. Matthew Pfisterer, Director Absent Ms. Marlena Lange (excused) Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Ms. Kay moved for adoption of the minutes of the January 19, 2011 meeting. Mrs. Boyd seconded. Ayes: Berkowitz, Crown, Kay, Bell, Boyd, Ruckert – 6 Noes: None Motion declared approved. (2/9/11 – 13) Mrs. Boyd moved for adoption of the organizational minutes of January 19, 2011 meeting. Mrs. Ruckert seconded. Ayes: Berkowitz, Crown, Kay, Bell, Boyd, Ruckert – 6 Noes: None Motion declared approved. (2/9/11 – 14) C. Visitor Comments Mr. Robert Isseks was interviewed for the Library District Attorney position. Discussion followed. The Board had a few questions and Mr. Isseks will get back to the Board with answers. D. Correspondence There was no correspondence. E. President's Report Mr. Berkowitz spoke to a dealer about an appraisal for the painting from the estate of Prudence Morrison Gow. The dealer will give Matt a call and set up a good time to come in and look at the painting. Mr. Berkowitz reported on a get together with Mayor DeStefano on January 31, 2011 at the library. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mrs. Boyd moved that the Board use the term “a patron” as opposed to their name when it is on the record. Mrs. Ruckert seconded. Discussion followed. Ayes: Berkowitz, Crown, Kay, Bell, Boyd, Ruckert – 6 Noes: None Motion declared approved. (2/9/11 – 15) G. Treasurer's Report Discussion was held on accounts and balances. H. Library Staff Reports No report. I. Committee Reports Finance Committee: Mrs. Boyd moved that the regular monthly disbursements for January 2011 in the amount of $234,318.64 having been audited by Richard Bell and found to be correct, be approved. Ms. Lange seconded. Ayes: Berkowitz, Bell, Kay, Boyd, Crown, Ruckert - 6 Noes: None Motion declared approved. (2/9/11 – 16) Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library amend the 2010 budget to be increased as follows: BUDGET AMENDMENT #9 FINAL Add Revenue L2705 Gifts & Donations $ 6,228.48 2010 FOMTL Add APPROPRIATIONS L7410.8521.12.3810.5 Adult Books $ 287.60 L7410.8522.12.3901.5 Adult Media $ 665.93 L7410.8425.12.0000.0 Programs $ 5,145.00 L7410.8200.12.0000.7 Furn & Equip $ 129.95 Ms. Kay seconded. Ayes: Berkowitz, Bell, Kay, Boyd, Crown, Ruckert - 6 Noes: None Motion declared approved. (2/9/11 – 17) Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library accept the following budget transfers: BUDGET TRANSFER #6 To: L7410.8521.12.3813.5 Children's Books $ 1,740.00 From: L7410.8521.3814.5 Young Adult Books $ 1,740.00 To: L7410.8160.12.0000.6 Administrative $ 7,620.00 From: L7410.8157.12.0000.6 Librarians $ 7,620.00 To: L7410.8164.12.0000.6 Cleaners P.T. $ 8,285.00 L7410.8168.12.0000.6 Security 700.00 From: L7410.8167.12.0000.6 Clerical P.T. $ 8,985.00 To cover deficits: end of year accruals Ms. Kay seconded. Ayes: Berkowitz, Bell, Kay, Boyd, Crown, Ruckert - 6 Noes: None Motion declared approved. (2/9/11 – 18) Building & Grounds: Ms. Kay reported on Building & Grounds for Ms. Lange. The custodial staff has been spending a great deal of time with snow and ice removal around the perimeter of the building. There are a number of spots where run off from the roof will refreeze and cause an ice hazard. These spots require frequent salting. Mr. Pfisterer has received one patron complaint regarding the temperature of the second floor children's room. He has been monitoring the situation and has found that the problem seems to be worse following a very cold night or a rapid warm up during the day. The library has ordered a dividing wall to be placed in between the urinals in the second floor men's room. J. Old Business Mr. Bell moved to continue the temporary appointment of Richard Guertin as Library District Attorney for March and April. Mrs. Boyd seconded. Ayes: Berkowitz, Bell, Kay, Boyd, Crown, Ruckert - 6 Noes: None Motion declared approved. (2/9/11 – 19) K. New Business No report. Mr. Bell moved to go into executive session at 8:14pm to discuss personnel and labor negotiations. Mrs. Ruckert seconded. Ayes: Berkowitz, Bell, Kay, Boyd, Crown, Ruckert - 6 Noes: None Motion declared approved. (2/9/11 – 20) The Board returned from executive session at 8:23pm. Mr. Bell moved that the auditors be asked to have the audit ready for the May Board meeting and that they attend the meeting to give a report. Mrs. Boyd seconded. Ayes: Berkowitz, Bell, Kay, Boyd, Crown, Ruckert - 6 Noes: None Motion declared approved. (2/9/11 – 21) L. Adjournment Mrs. Crown moved to adjourn the meeting at 8:25pm. Mrs. Ruckert seconded. Ayes: Berkowitz, Kay, Bell, Crown, Boyd, Ruckert – 6 Noes: None Motion declared approved. (2/9/11 – 22) Respectfully submitted, Lois Ruckert, Secretary TABLE OF MOTIONS (01/19/11 - 1) Accepted slate of officers (01/19/11 - 2) Designated Middletown Times Herald Record as official newspaper (01/19/11 - 3) Designated the Orange County Trust Company as official bank (01/19/11 - 4) Appointed Richard Guertin as Library District Attorney for Jan. & Feb. (01/19/11 - 5) Adjournment (01/19/11 - 6) Approval of 12/08/10 minutes (01/19/11 - 7) Approved monthly disbursements for December 2010 (01/19/11 – 8) Approved that monies be appropriated from fund balance for Town of Wallkill tax case bill (01/19/11 – 9) Approved BUDGET AMENDMENT #1 (01/19/11 – 10) Approved Cert. Copy of Resolution to open & Maintain Bank Account (01/19/11 – 11) Approved waiver of the By-Laws (01/19/11 – 12) Adjournment (02/09/11 – 13) Approval of 1/19/11 minutes (02/09/11 – 14) Approval of 1/19/11 re-organizational minutes (02/09/11 – 15) Approved using term “a patron” not names (02/09/11 – 16) Approved monthly disbursements for January 2011 (02/09/11 – 17) Approved BUDGET AMENDMENT #9 FINAL (02/09/11 – 18) Approved BUDGET TRANSFER #6 2010 (02/09/11 – 19) Appointed R. Guertin as Library District Attorney for March and April (02/09/11 – 20) Executive session (02/09/11 – 21) Request that auditors attend May mtg. to give report (02/09/11 – 22) Adjournment