MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES April 7, 2009 I. Attendance Mrs. Hutchinson called the roll: Present Ms. Marlena Lange, President Ms. Barbara Kay, Treasurer Mrs. Joan Hutchinson, Secretary Mrs. Rosa Boyd Mr. Richard C. Bell Mrs. Lois Ruckert Mr. Kevin J. Gallagher, Director Absent Mr. Carl Berkowitz, Vice President (excused) Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Ms. Marlena Lange, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Mr. Bell moved for adoption of the minutes of the March 11, 2009 meeting. Ms. Kay seconded. Ayes: Lange, Bell, Boyd, Kay, Hutchinson, Ruckert – 6 Noes: None Motion declared approved. (4/7/09 – 21) PAGE 2 C. Visitor Comments No visitors. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. Ms. Lange reported receiving a thank you card from Fran Douglas, Library Clerk, for the dish garden. Ms. Lange reported receiving a fax from Senator Bonacic in reference to Library Aid. (Fax attached to official minutes) E. President's Report Ms. Lange thanked the Board for all the work they did for the ceremony to honor Gertrude Mokotoff and the Friends of Thrall Library. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that Karen Mattern, part-time clerk in the children's room, works with local agencies that works with the Spanish speaking population in the area and made contact with someone to do a Spanish story hour. We've done two programs. The first one had 11 people and the second one had 32. Mr. Gallagher reported that NYLA is on the verge of signing a contract with NYSUT for lobbying services. NYLA would pay NYSUT $20,000 a year to do formal lobbying on behalf of the statewide library community. Mr. Gallagher reported that Mr. Hubsher proposed a new ANSER fee structure that would be based on the size of the collection, total circulation, the number of items borrowed on ILL, the number of items loaned on ILL and the total number of card holders registered. Discussion followed. G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. H. Library Staff Reports No report. PAGE 3 I. Committee Reports Finance Committee: Mrs. Boyd moved that the regular monthly disbursements for March 2009 in the amount of $76,596.20 having been audited by Joan Hutchinson and found to be correct, be approved. Ms. Kay seconded. Ayes: Lange, Bell, Boyd, Kay, Hutchinson, Ruckert – 6 Noes: None Motion declared approved. (4/7/09 – 22) BUDGET AMENDMENT #1 Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library amend the 2009 budget to be increased as follows: ADD Revenue L2705 Donations $75.00 ADD Appropriations: L7410.8521.12.3810.5 Adult Books $75.00 Mrs. Ruckert seconded. Ayes: Lange, Bell, Boyd, Kay, Hutchinson, Ruckert – 6 Noes: None Motion declared approved. (4/7/09 – 23) Mrs. Hutchinson moved to accept the February Treasurer's Report. Mrs. Ruckert seconded. (Report attached to official minutes) Ayes: Lange, Bell, Boyd, Kay, Hutchinson, Ruckert – 6 Noes: None Motion declared approved. (4/7/09 – 24) Ms. Kay moved to accept the March Treasurer's Report. Mrs. Hutchinson seconded. (Report attached to official minutes) Ayes: Lange, Bell, Boyd, Kay, Hutchinson, Ruckert – 6 Noes: None Motion declared approved. (4/7/09 – 25) PAGE 4 I. Committee Reports Con't. Building & Grounds: Ms. Lange reported that the roofing work above the Board Room has been completed. We are gathering estimates for the woodwork repair job in the Board Room. We have received two estimates so far. Brad has been working with Empire Locksmith for locks for the downstairs men's room. Brad and Larry have been working on the exterior arms on the exterior doors. The custodians have painted the downstairs bathrooms due to graffiti. J. Old Business Mrs. Hutchinson moved to accept the Thrall Public Library District of Middletown and Wallkill timetable for the October 6, 2009 election as presented. Ms. Kay seconded. (Attached to official minutes) Ayes: Lange, Bell, Boyd, Kay, Hutchinson, Ruckert – 6 Noes: None Motion declared approved. (4/7/09 – 26) Ms. Kay moved to accept the proposed increases for the Election Inspector's as presented to the Board. Mrs. Boyd seconded. Ayes: Lange, Bell, Boyd, Kay, Hutchinson, Ruckert – 6 Noes: None Motion declared approved. (4/7/09 – 27) Mrs. Ruckert moved to accept the establishment of August 31st as the deadline for acceptance of final assessed values for the properties in the Towns of Goshen, Mount Hope, Wallkill, Wawayanda, and the City of Middletown. Mrs. Hutchinson seconded. Ayes: Lange, Bell, Boyd, Kay, Hutchinson, Ruckert – 6 Noes: None Motion declared approved. (4/7/09 – 28) Mr. Bell moved to go into executive session at 8:15pm for discussion of labor negotiations. Mrs. Boyd seconded. Ayes: Lange, Bell, Boyd, Kay, Hutchinson, Ruckert – 6 Noes: None Motion declared approved. (4/7/09 – 29) The Board returned from executive session at 8:35pm. PAGE 5 L. Adjournment Mrs. Hutchinson moved to adjourn the meeting at 8:35pm. Ms. Kay seconded. Ayes: Lange, Bell, Boyd, Kay, Hutchinson, Ruckert – 6 Noes: None Motion declared approved. (4/7//09 – 30) Respectfully submitted, Joan Hutchinson, Secretary TABLE OF MOTIONS (01/14/09 - 1) Accepted slate of officers (01/14/09 - 2) Designated Middletown Times Herald Record as official newspaper (01/14/09 - 3) Designated the Orange County Trust Company as official bank (01/14/09 - 4) Reappointed Richard Guertin as Library District Attorney (01/14/09 - 5) Adjournment (01/14/09 - 6) Approval of 12/10/08 minutes (01/14/09 - 7) Adjournment (02/11/09 – 8) Approval of 1/14/09 reorganizational minutes (02/11/09 – 9) Approval of 1/14/09 minutes (02/11/09 – 10) Approved monthly disbursements for December 2008 (02/11/09 – 11) Approved monthly disbursements for January 2009 (02/11/09 – 12) Approved BUDGET TRANSFER #8 – final transfers for 2008 (02/11/09 – 13) Approved BUDGET AMENDMENT #11 – received from Friends for 2008 (02/11/09 – 14) Approved increased hourly salaries for P.T. Librarians (02/11/09 – 15) Executive session (02/11/09 – 16) Adjournment (03/11/09 – 17) Approval of 2/11/09 minutes (03/11/09 – 18) Approved monthly disbursements for February 2009 (03/11/09 – 19) Executive session (03/11/09 – 20) Adjournment (04/07/09 – 21) Approval of 3/11/09 minutes (04/07/09 – 22) Approved monthly disbursements for March 2009 (04/07/09 – 23) Approved BUDGET AMENDMENT #1 (04/07/09 – 24) Approved February Treasurer's Report (04/07/09 – 25) Approved March Treasurer's Report (04/07/09 – 26) Approved October 6, 2009 election timetable (04/07/09 – 27) Approved increases for Election Inspectors (04/07/09 – 28) Accepted the establishment 0f 8/31 for setting final assessed values from Library District communities (04/07/09 – 29) Executive session (04/07/09 – 30) Adjournment