MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES

June 11, 2008


I. Attendance
Mrs. Hutchinson called the roll:

Present
Ms. Marlena Lange, President
Mr. Carl Berkowitz, Vice President
Mrs. Joan Hutchinson, Secretary
Ms. Barbara Kay, Treasurer
Mr. Richard C. Bell
Mrs. Rosa Boyd
Mrs. Lois Ruckert
Mr. Kevin J. Gallagher, Director

Visitors
Brent Napoleon, Nugent & Haeussler, P.C.


II. Agenda
A. Roll Call G. Treasurer’s Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President’s Report K. New Business
F. Director’s Report L. Adjournment


III. Discussion and Recommendation
A. Ms. Marlena Lange, President, opened the meeting at 7:00pm and led the pledge to the
flag.


B. Minutes
Ms. Kay moved for adoption of the minutes of the May 21, 2008 meeting. Mrs. Hutchinson seconded.

Ayes: Lange, Bell, Berkowitz, Hutchinson, Boyd, Ruckert, Kay – 7
Noes: None
Motion declared approved. (06/11/08 – 40)


C. Visitor Comments
Brent Napoleon, Nugent & Haeussler, P.C., presented the 2007 audit report.


D. Correspondence
A copy of all the correspondence sent to each Board member is attached to the official minutes.


E. President’s Report
Ms. Lange discussed that she has been helping Bridget Manigo distribute the Summer
Reading Programs and that anyone wishing to volunteer to please let her know.


F. Director’s Report
(A copy of the Director’s Report sent to each Board member is attached to the official minutes.)

Mr. Gallagher reported that Lisa Gerety, Children’s Librarian, has resigned.

Mr. Gallagher reported that Brian Fucci has gotten all of the materials needed for his Eagle
Scout project and depending on the delivery they hope to get started by the end of June.


G. Treasurer’s Report
Mr. Gallagher reported on the accounts and balances. Discussion followed. (Report
attached to the official minutes.)


H. Library Staff Reports
No report.


I. Committee Reports
Finance Committee: Mr. Berkowitz moved that the Board of Trustees of Middletown
Thrall Library amend the 2008 budget to be increased as follows:
BUDGET AMENDMENT #3
FROM: FUND BALANCE L599 $7,250.00

ADD: APPROPRIATIONS Furniture & Equip. L7410.8200.12.0000.7 $7,250.00

(This amount represents one half of the piano. The funds are being used from the Walts donation)

Mrs. Ruckert seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell, Boyd, Ruckert – 7
Noes: None
Motion declared approved. (06/11/08 – 41)

Building & Grounds: Ms. Lange reported that the custodial staff set up the Benjamin
Franklin exhibit.

The custodial staff is still working on removing material from the storage room off of the
meeting room.

The stair treads have arrived and will be replaced as soon as possible.


J. Old Business
Mr. Gallagher reported on the space needs.

Mr. Gallagher received an e-mail from a former trustee’s family member offering the
library a portrait honoring this former trustee. Discussion followed.

Mr. Gallagher reported that he received a call from the Middletown Housing Authority
saying that the building that houses the Children’s Resource Center is going to be having
work done starting in July. Discussion followed.

Ms. Kay moved to close the Summitfield Children’s Resource Center as of July 4, 2008.
Mrs. Ruckert seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell, Boyd, Ruckert – 7
Noes: None
Motion declared approved. (06/11/08 – 42)

K. New Business
Ms. Lange reported that the Benjamin Franklin exhibit arrived on Monday, June 2nd.
Barbara Chumard and her husband Geary set the exhibit up that evening.

Ms. Lange and Mr. Gallagher held discussion on a draft of a letter from Ms. Lange
to state legislators concerning the issue of library system mergers. Mr. Bell
suggested that the entire Board sign the letter.

Mr. Gallagher reported receiving donations in memory of Lenore Benson to the Children’s
Room.


L. Adjournment
Mrs. Boyd moved to adjourn the meeting at 8:50 pm. Mr. Berkowitz seconded.

Ayes: Lange, Hutchinson, Bell, Kay, Berkowitz, Boyd, Ruckert – 7
Noes: None
Motion declared approved. (06/11/08 – 43)


Respectfully submitted,

Joan Hutchinson, Secretary



TABLE OF MOTIONS

(01/09/08 - 1) Accepted slate of officers
(01/09/08 - 2) Designated Middletown Times Herald Record as official newspaper
(01/09/08 - 3) Designated the Orange County Trust Company as official bank
(01/09/08 - 4) Reappointed Richard Guertin as Library District Attorney
(01/09/08 - 5) Adjournment
(01/09/08 - 6) Approval of 12/12/07 minutes
(01/09/08 - 7) Executive Session
(01/09/08 - 8) Adjournment
(02/20/08 – 9) Approval of 1/9/08 reorganization and regular minutes
(02/20/08 – 10) Approved DVD collection of foreign film be the Gertrude Mokotoff Collection
(02/20/08 – 11) Approved monthly disbursements for December 2007
(02/20/08 – 12) Approve monthly disbursements for January 2008
(02/20/08 – 13) Approved BUDGET TRANSFER #1
(02/20/08 – 14) Approved BUDGET TRANSFER #5 – final transfers for year 2007
(02/20/08 – 15) Approved BUDGET AMENDMENT #9 – purchases made by FOMTL 1/1- 12/31/07
(02/20/08 – 16) Approval of $7250.00 for purchase of piano
(02/20/08 – 17) Approved ANSER contract
(02/20/08 – 18) Executive session
(02/20/08 – 19) Approve for R. Guertin to proceed with change of status for library employee
(02/20/08 – 20) Appointed Lois Ruckert to vacant Board seat
(02/20/08 – 21) Adjournment
(03/12/08 – 22) Approval of 2/20/08 minutes
(03/12/08 – 23) Approved monthly disbursements for February 2008
(03/12/08 – 24) Approved BUDGET AMENDMENT #1
(03/12/08 – 25) Approved language change in by-laws under Article III; Section 6
(03/12/08 – 26) Adjournment
(04/09/08 – 27) Approval of 3/12/08 minutes
(04/09/08 – 28) Approved BUDGET TRANSFER #2
(04/09/08 – 29) Approved monthly disbursements for March 2008
(04/09/08 – 30) Approved Tri-County’s bid for compressor
(04/09/08 – 31) Approved 2008 election timetable
(04/09/08 – 32) Adjournment
(05/21/08 – 33) Approval of 4/9/08 minutes
(05/21/08 – 34) Approved monthly disbursements for April 2008
(05/21/08 – 35) Approved BUDGET AMENDMENT #2
(05/21/08 – 36) Approved BUDGET TRANSFER #3
(05/21/08 – 37) Approved monthly disbursements for May 2008
(05/21/08 – 38) Approved maternity leave for B. Manigo
(05/21/08 – 39) Adjournment
(06/11/08 – 40) Approval of 5/21/08 minutes
(06/11/08 – 41) Approved BUDGET AMENDMENT #3
(06/11/08 – 42) Approved closing Summitfield Children’s Resource Center 7/4/08
(06/11/08 – 43) Adjournment