MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
                        				
								
June 13, 2018




  I.  Attendance
      Mrs. Boyd called the roll.

      Present
      Mr. Richard C. Bell, President   
      Mr. Carl Berkowitz, Vice President 
      Mrs. Tonia Crown, Financial Officer   
      Ms. Linda Martini
      Mrs. Rosa Boyd 
      Ms. Marlena Lange 
      Mr. Matthew Pfisterer, Director 
     
      Absent
      Mrs. Marianne Sciucco, Secretary (excused)
      
      Visitors
      None


II.   Agenda
       A.  Roll Call               G.  Financial Officer's Report
       B.  Minutes                 H.  Committee Report 
       C.  Visitor Comments        I.   Old Business
       D.  Correspondence          J.   New Business
       E.  President's Report      K.   Adjournment
       F.  Director's Report			 


III.  Discussion and Recommendation	

A. Mr. Bell, President, opened the meeting at 5:00pm and led the pledge


B. Minutes
     Mr. Berkowitz moved for adoption of the minutes of the May 9, 2018 meeting.  Mrs. 
     Crown seconded.  
	Ayes:  Bell, Berkowitz, Boyd, Crown, Lange, Martini -6
	Noes:  None
	Motion declared approved.  (06/13/18 - 33)

	
C.    Visitor Comments/Staff Report
	No report.


D.    Correspondence 
	A copy of any correspondence is sent to each Board member and is attached to the official
	minutes.
  	   	   

E.     President's Report  
	No report.
	 	

F.    Director's Report
	(A copy of the Director's Report sent to each Board member is attached to the official
	minutes.)


G.    Financial Officer's Report
	A copy of the accounts and balances are attached to the official minutes.


H.   Committee Reports

	Mrs. Boyd moved that the regular monthly disbursements for May, 2018 in the 
	amount of $112,538.43 having been audited by Marianne Sciucco and found to be 
	correct, be approved.  Ms. Lange seconded.
	Ayes:  Bell, Berkowitz, Crown, Boyd, Martini, Lange - 6
	Noes:  None
	Motion declared approved.  (06/13/18 - 34)

	Building & Grounds:  We have advertised the second round of bids for the Boiler
	Replacement project.  Contractors will have the opportunity to submit bids until 2:00pm
	on June 27, 2018 when all bids received will be opened.  There will be a walkthrough of
	the Library for all interested contractors at 10:00am on Wednesday, June 13, 2018.

	We are still coordinating with our fire alarm, gas boiler and elevator companies to 
	resolve an issue concerning an issue with a relay that was brought to our attention 
	during our yearly fire inspection.  As of June 11, 2018, we have been advised to contact    
	the elevator company and advise them to complete the necessary work.

	Our exterminating contractor has informed us that we are not experiencing any 
	infestation issues in the building.

	   
	Budget Committee: Mrs. Crown reported that the Budget Committee met on 
	Wednesday, June 13th.  Discussion was held.  Mrs. Crown recommends this budget.


I.   Old Business 
	No report.


J.   New Business   
	Mr. Pfisterer reported that we should have the audit report for discussion at the July 
	meeting.


K.  Adjournment
	Ms. Lange moved to adjourn the meeting at 5:30pm.  Mr. Berkowitz seconded.
	Ayes:  Bell, Berkowitz, Crown, Boyd, Martini, Lange - 6
	Noes:  None
	Motion declared approved.  (06/13/18 - 35)	


									Respectfully submitted,

									Marianne Sciucco, Secretary





TABLE OF MOTIONS

(01/11/18-1)		Accepted slate of officers 
(01/11/18-2)		Designated Middletown Times Herald Record as official newspaper  
(01/11/18-3)		Designated the Orange Bank and Trust as official bank
(01/11/18-4)		Designated Stifel-Nicholas as Investment Firm
(01/11/18-5)		Appointed Alex Smith as Library District's Attorney
(01/11/18-6)		Adjournment
(01/11/18-7)		Approval of 12/13/17 minutes
(01/11/18-8)		Approved monthly disbursements for December 2017
(01/11/18-9)		Approved establishing Capital Reserve Fund
(01/11/18-10)		Accepted Harassment Policy
(01/11/18-11)		Approved to extend Long Range Plan
(01/08/18-12)		Adjournment
(02/14/18-13)		Approval of 1/10/18 Organizational Meeting minutes
(02/14/18-14)		Approval of 1/10/18 minutes
(02/14/18-15)		Approved monthly disbursements for January 2018
(02/14/18-16)		Accepted Library Districts Annual Report for 2017
(02/14/18-17)		Adjournment
(03/14/18-18)		Approval of 2/14/18 minutes
(03/14/18-19)		Approved monthly disbursements for February 2018
(03/14/18-20)		Adjournment
(04/11/18-21)		Approval of 3/14/18 minutes
(04/11/18-22)		Approved monthly disbursements for March 2018
(04/11/18-23)		Approved BUDGET AMENDMENT #1
(04/11/18-24)		Approved BUDGET TRANSFER #1
(04/11/18-25)		Amended Patron Code of Conduct
(04/11/18-26)		Accepted 2018 Budget Vote & Trustees Timetable
(04/11/18-27)		Approved out-of-district users proctored pay $25
(04/11/18-28)		Adjournment
(05/09/18-29)		Approval of 4/11/18 minutes
(05/09/18-30)		Executive session
(05/09/18-31)		Approved monthly disbursements for April 2018
(05/09/18-32)		Adjournment
(06/13/18-33)		Approval of 5/9/18 minutes
(06/13/18-34)		Approved monthly disbursements for May 2018
(06/13/18-35)		Adjournment