MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES July 9, 2008 I. Attendance Ms. Lange called the roll: Present Ms. Marlena Lange, President Mr. Carl Berkowitz, Vice President Mr. Richard C. Bell (arrived at 7:05pm) Mrs. Rosa Boyd Mrs. Lois Ruckert Mr. Kevin J. Gallagher, Director Absent Mrs. Joan Hutchinson, Secretary - excused Ms. Barbara Kay, Treasurer - excused Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Ms. Marlena Lange, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Mr. Berkowitz moved for adoption of the minutes of the June 11, 2008 meeting. Mrs. Ruckert seconded. Ayes: Lange, Berkowitz, Boyd, Ruckert – 4 Noes: None Motion declared approved. (07/09/08 – 44) PAGE 2 C. Visitor Comments No visitors. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. Ms. Lange read a letter from the Kiwanis Club thanking Mr. Gallagher for coming to their meeting on June 11, 2008. (Letter attached to official minutes) Ms. Lange read a letter from Mrs. Deborah Padilla commenting on one of our activities in the Children's Room and what a wonderful service it was for the community. (Letter attached to official minutes) E. President's Report No report. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that Janis Jones, Reference Librarian, will be leaving because they are moving out of the area. Mr. Gallagher reported that everything should be moved out of Summitfield by July 10, 2008. Mr. Gallagher reported that Brian Fucci will be starting his Eagle Scout project next week. G. Treasurer's Report No report. H. Library Staff Reports No report. PAGE 3 I. Committee Reports Finance Committee: Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library amend the 2008 budget to be increased as follows: BUDGET AMENDMENT #4 ADD: REVENUE L2705 Gifts & Donations $310.00 ADD: APPROPRIATIONS L7410.8521.12.3813.5 Children's Books $310.00 (These donations were made in memory of Lenore Bensen) Mrs. Ruckert seconded. Ayes: Lange, Berkowitz, Bell, Boyd, Ruckert – 5 Noes: None Motion declared approved. (07/09/08 – 45) Building & Grounds: Ms. Lange reported that the stair treads have been replaced. The custodial staff removed boxes of paper from the board room and stored them in the storage room off of the meeting room. A contractor came in to see about moving the union newsstand. Mr. Gallagher discussed with the Board about writing a letter asking Tim Welch, Fire Inspector, if the library is allowed to replace ballasts. The Education Law covers libraries like they do the schools. J. Old Business Discussion was held on a portrait donation from the family of a former trustee. Mr. Gallagher showed the Board a sample of a design for the display for donors. Discussion followed. K. New Business Mr. Bell moved that the proposed 2009 library district budget be approved as presented. Mrs. Ruckert seconded. Ayes: Lange, Bell, Berkowitz, Boyd, Ruckert – 5 Noes: None Motion declared approved. (07/09/08 – 46) The Board held a discussion on opening labor negotiations on a new contract. The current contract expires December 31, 2009. Ms. Lange will send a letter early in September to NYSUT about starting negotiations. PAGE 4 K. New Business Con't. Discussion was held on the Goshen Library's contract with the Town of Wawayanda. (Memo attached to official minutes) Mr. Berkowitz moved to go into executive at 7:55pm to discuss personnel. Mrs. Boyd seconded. Ayes: Lange, Berkowitz, Bell, Boyd, Ruckert – 5 Noes: None Motion declared approved. (07/09/08 – 47) The Board returned from executive session at 8:08pm. L. Adjournment Mrs. Boyd moved to adjourn the meeting at 8:10 pm. Mr. Berkowitz seconded. Ayes: Lange, Bell, Berkowitz, Boyd, Ruckert – 5 Noes: None Motion declared approved. (07/09/08 – 48) Respectfully submitted, Joan Hutchinson, Secretary TABLE OF MOTIONS (01/09/08 - 1) Accepted slate of officers (01/09/08 - 2) Designated Middletown Times Herald Record as official newspaper (01/09/08 - 3) Designated the Orange County Trust Company as official bank (01/09/08 - 4) Reappointed Richard Guertin as Library District Attorney (01/09/08 - 5) Adjournment (01/09/08 - 6) Approval of 12/12/07 minutes (01/09/08 - 7) Executive Session (01/09/08 - 8) Adjournment (02/20/08 – 9) Approval of 1/9/08 reorganization and regular minutes (02/20/08 – 10) Approved DVD collection of foreign film be the Gertrude Mokotoff Collection (02/20/08 – 11) Approved monthly disbursements for December 2007 (02/20/08 – 12) Approve monthly disbursements for January 2008 (02/20/08 – 13) Approved BUDGET TRANSFER #1 (02/20/08 – 14) Approved BUDGET TRANSFER #5 – final transfers for year 2007 (02/20/08 – 15) Approved BUDGET AMENDMENT #9 – purchases made by FOMTL 1/1- 12/31/07 (02/20/08 – 16) Approval of $7250.00 for purchase of piano (02/20/08 – 17) Approved ANSER contract (02/20/08 – 18) Executive session (02/20/08 – 19) Approve for R. Guertin to proceed with change of status for library employee (02/20/08 – 20) Appointed Lois Ruckert to vacant Board seat (02/20/08 – 21) Adjournment (03/12/08 – 22) Approval of 2/20/08 minutes (03/12/08 – 23) Approved monthly disbursements for February 2008 (03/12/08 – 24) Approved BUDGET AMENDMENT #1 (03/12/08 – 25) Approved language change in by-laws under Article III; Section 6 (03/12/08 – 26) Adjournment (04/09/08 – 27) Approval of 3/12/08 minutes (04/09/08 – 28) Approved BUDGET TRANSFER #2 (04/09/08 – 29) Approved monthly disbursements for March 2008 (04/09/08 – 30) Approved Tri-County's bid for compressor (04/09/08 – 31) Approved 2008 election timetable (04/09/08 – 32) Adjournment (05/21/08 – 33) Approval of 4/9/08 minutes (05/21/08 – 34) Approved monthly disbursements for April 2008 (05/21/08 – 35) Approved BUDGET AMENDMENT #2 (05/21/08 – 36) Approved BUDGET TRANSFER #3 (05/21/08 – 37) Approved monthly disbursements for May 2008 (05/21/08 – 38) Approved maternity leave for B. Manigo (05/21/08 – 39) Adjournment (06/11/08 – 40) Approval of 5/21/08 minutes PAGE 2 (06/11/08 – 41) Approved BUDGET AMENDMENT #3 (06/11/08 – 42) Approved closing Summitfield Children's Resource Center 7/4/08 (06/11/08 – 43) Adjournment (07/09/08 – 44) Approval of 6/11/08 minutes (07/09/08 – 45) Approved BUDGET AMENDMENT #4 (07/09/08 – 46) Approved proposed 2009 budget (07/09/08 – 47) Executive session (07/09/08 – 48) Adjournment