MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES October 6, 2010 I. Attendance Mrs. Ruckert called the roll: Present Mr. Carl Berkowitz, President Mrs. Rosa Boyd, Vice President Ms. Barbara Kay, Treasurer Mrs. Lois Ruckert, Secretary Ms. Marlena Lange Mrs. Tonia Crown Mr. Richard C. Bell Mr. Kevin J. Gallagher, Director Absent None Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Ms. Kay moved for adoption of the minutes of the September 1, 2010 meeting. Ms. Lange seconded. Ayes: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7 Noes: None Motion declared approved. (10/06/10 - 70) Mrs. Ruckert moved for adoption of the Special Meeting Minutes of the September 7, 2010 meeting. Ms. Lange seconded. Ayes: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7 Noes: None Motion declared approved. (10/06/10 - 71) C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. Mr. Berkowitz reported that a letter has been sent from the Board to our Senators and Assemblywomen regarding the increase in rates from the NYS Retirement System for bills due February 1, 2011. We received a letter back from Assemblywoman Annie Rabbitt and Senator John J. Bonacic. Discussion followed. (Letters attached to official minutes) E. President's Report Mr. Berkowitz reported that he, Richard Bell and Kevin Gallagher attended the Legislative breakfast. Mr. Berkowitz reported that Norm Gallagher, a member of the Port Jervis Board and the RCLS Board is ill. Mr. Berkowitz reported that he attended the Friend's Jazz Concert. Discussion was held on how the piano should be used more. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. (Attached to official minutes) H. Library Staff Reports Report attached to official minutes. I. Committee Reports Finance Committee: Mrs. Boyd moved that the regular monthly disbursements for August 2010 in the amount of $77,260.57 having been audited by Marlena Lange and found to be correct, be approved. Mrs. Ruckert seconded. Ayes: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7 Noes: None Motion declared approved. (10/06/10 - 72) Mrs. Boyd moved that the regular monthly disbursements for September 2010 in the amount of $67,263.66 having been audited by Tonia Crown and found to be correct, be approved. Ms. Kay seconded. Ayes: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7 Noes: None Motion declared approved. (10/06/10 - 73) Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library amend the 2010 budget to be increased as follows: BUDGET AMENDMENT #6 ADD Revenue L2705 Gifts & Donations $ 5.00 anonymous patron L2761 Summer Reading Program mini-grant $300.00 ADD Appropriations: L7410.8502.12.0000.5 Library Supplies $ 5.00 L7410.8425.12.0000.0 Programs/Publicity $300.00 Ms. Lange seconded. Ayes: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7 Noes: None Motion declared approved. (10/06/10 - 74) Building & Grounds: Simplex Grinnell was in to address the leaking valve that caused the fire alarm a few weeks ago. The locksmith was in to repair the lock on the employee entrance door. J. Old Business Mr. Berkowitz reported that at the RCLS meeting they were discussing meeting room policies. Discussion followed. K. New Business Ms. Kay moved the following: RESOLVED, that the Thrall Public Library District of Middletown & Wallkill Board of Trustees accept the following results from the October 5, 2010 Library Budget Election. BUDGET VOTE (with absentee ballots) 114 YES 36 NO Ms. Lange seconded. Ayes: Berkowitz, Bell, Crown, Kay, Boyd, Lange, Ruckert - 7 Noes: None Motion declared approved. (10/06/10 - 75) Discussion was held on problems we have been experiencing with juvenile registrations. Discussion was held on the notice we received from the Town of Wallkill saying that the Library District owes money for back taxes from a variety of properties throughout the town. This bill will be due the first quarter of 2011. Mr. Berkowitz mentioned that RCLS, as part of their general dealing with their employees, with the building and with the insurance company etc. were told that they should have training in the use of the fire extinguisher and that their insurance would be reduced. Mr. Berkowitz asked if that is something we should look into for Thrall. Mrs. Boyd moved to go into executive session at 8:15pm to discuss contract negotiations. Mrs. Ruckert seconded. Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7 Noes: None Motion declared approved. (10/06/10 - 76) The Board returned from executive session at 8:45pm. L. Adjournment Ms. Lange moved to adjourn the meeting at 8:45pm. Mr. Bell seconded. Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7 Noes: None Motion declared approved. (10/06/10 - 77) Respectfully submitted, Lois Ruckert, Secretary TABLE OF MOTIONS (01/13/10 - 1) Accepted slate of officers (01/13/10 - 2) Designated Middletown Times Herald Record as official newspaper (01/13/10 - 3) Designated the Orange County Trust Company as official bank (01/13/10 - 4) Reappointed Richard Guertin as Library District Attorney (01/13/10 - 5) Adjournment (01/13/10 - 6) Approval of 12/09/09 minutes (01/14/10 - 7) Approved BUDGET AMENDMENT #6 (12/31/09) (01/13/10 - 8) Approved BUDGET AMENDMENT #1 (01/13/10 - 9) Accepted Insurance change from Chubb to Utica National (01/13/10 - 10) Executive session (01/13/10 - 11) Adjournment (02/11/10 - 12) Approval of 1/13/10 organizational meeting minutes (02/11/10 - 13) Approval of 1/13/10 minutes (02/11/10 - 14) Approved monthly disbursement for December 2009 (02/11/10 - 15) Approved BUDGET TRANSFER #5 (12/31/2009) (02/11/10 - 16) Approved resolution on library systems (02/11/10 - 17) Executive session (02/11/10 - 18) Adjournment (03/10/10 - 19) Approval of 2/11/10 minutes (03/10/10 - 20) Approved monthly disbursement for January 2010 (03/10/10 - 21) Approved monthly disbursement for February 2010 (03/10/10 - 22) Accepted NYS Annual Report (03/10/10 - 23) Approved Stifel Nicolaus as investment firm (03/10/10 - 24) Executive session (03/10/10 - 25) Adjournment (04/14/10 - 26) Approval of 3/10/10 minutes (04/14/10 - 27) Approved BUDGET AMENDMENT #2 (04/14/10 - 28) Approved monthly disbursement for March 2010 (04/14/10 - 29) Accepted timetable for 10/5/10 election (04/14/10 - 30) Executive session (04/14/10 - 31) Resumed regular board meeting (04/14/10 - 32) Adjournment (05/12/10 - 33) Accepted auditor's report (05/12/10 - 34) Approval of 4/14/10 minutes (05/12/10 - 35) Approved monthly disbursement for April 2010 (05/12/10 - 36) Approved BUDGET AMENDMENT #3 (05/12/10 - 37) Approved BUDGET TRANSFER #1 (05/12/10 - 38) Approved donating old lounge chairs to Emergency Housing (05/12/10 - 39) Executive Session (05/12/10 - 40) Resumed regular Board Meeting (05/12/10 - 41) Adjournment (06/09/10 - 42) Approval of 5/12/10 minutes (06/09/10 - 43) Approved monthly disbursement for May 2010 (06/09/10 - 44) Approved Dress Code Policy (06/09/10 - 45) Executive Session (06/09/10 - 46) Adjournment (07/14/10 - 47) Approval of 6/9/10 minutes (07/14/10 - 48) Approved monthly disbursement for June 2010 (07/14/10 - 49) Approved BUDGET TRANSFER #2 (07/14/10 - 50) Approved BUDGET AMENDMENT #4 (07/14/10 - 51) Approved Proposed 2011 Budget (07/14/10 - 52) Executive session (07/14/10 - 53) Adjournment (09/01/10 - 54) Approved amending the proposed 2011 budget (09/01/10 - 55) Opened public hearing (09/01/10 - 56) Approval of 7/14/10 minutes (09/01/10 - 57) Approved BUDGET AMENDMENT #5 (09/01/10 - 58) Approved monthly disbursements for July 2010 (09/01/10 - 59) Approved BUDGET TRANSFER #3 (09/01/10 - 60) Accepted amended policy for Violence-Free Workplace (09/01/10 - 61) Adopted proposed 2011 budget as amended (09/01/10 - 62) Accepted amended meeting room policy (09/01/10 - 63) Approved restricting Mount Hope cardholders (09/01/10 - 64) Executive session (09/01/10 - 65) Approved Director's salary (09/01/10 - 66) Adjournment (09/07/10 - 67) Executive session (09/07/10 - 68) Provisional appointment of new Director (09/07/10 - 69) Adjournment (10/06/10 - 70) Approval of 9/1/10 minutes (10/06/10 - 71) Approval of 9/7/10 special meeting minutes (10/06/10 - 72) Approved monthly disbursements for August 2010 (10/06/10 - 73) Approved monthly disbursements for September 2010 (10/06/10 - 74) Approved BUDGET AMENDMENT #6 (10/06/10 - 75) Approved 10/5/10 election results (10/06/10 - 76) Executive session (10/06/10 - 77) Adjournment