MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES October 7, 2009 I. Attendance Ms. Lange called the roll: Present Ms. Marlena Lange, President Mr. Carl Berkowitz, Vice President Mrs. Joan Hutchinson, Secretary Mr. Richard C. Bell Mrs. Rosa Boyd (arrived 7:25pm) Mr. Kevin J. Gallagher, Director Absent Ms. Barbara Kay, Treasurer (excused) Mrs. Lois Ruckert (excused) Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Ms. Marlena Lange, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Mrs. Hutchinson moved for adoption of the minutes of the September 9, 2009 meeting. Mr. Berkowitz seconded. Ayes: Lange, Bell, Berkowitz, Hutchinson – 4 Noes: None Motion declared approved. (10/07/09 – 59) C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. E. President's Report Ms. Lange reported that she, Carl, and Rosa attended the RCLS Legislative Breakfast. Mr. Berkowitz was nominated and voted in as an RCLS Board member. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher had a telephone conversation with Gregory Styles, Mt. Hope Supervisor candidate, about library service. G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. H. Library Staff Reports No report. I. Committee Reports Finance Committee: Mr. Berkowitz moved that the regular monthly disbursements for September 2009 in the amount of $68,240.76 having been audited by Joan Hutchinson and found to be correct, be approved. Mr. Bell seconded. Ayes: Lange, Bell, Hutchinson, Berkowitz – 4 Noes: None Motion declared approved. (10/07/09 – 60) Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Library amend the 2009 budget to be increased as follows: BUDGET AMENDMENT #4 ADD: REVENUE: L2763 OC Quadricentennial Grant $2,500.00 ADD: APPROPRIATIONS: L7410.8425.12.0000.0 Programs (adult) $ 300.00 L7410.8521.12.3810.5 Books (adult) $1,330.00 L7410.8522.12.3901.5 Media adult) $ 320.00 L7410.8521.12.3813.5 Books (children) $ 550.00 Mrs. Hutchinson seconded. Ayes: Lange, Bell, Hutchinson, Berkowitz – 4 Noes: None Motion declared approved. (10/07/09 – 61) Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Library accept the following budget transfers: BUDGET TRANSFER #3 FROM: L7410.8900.12.0000.0 Contingent $4,500.00 TO: L9070.8805.12.0000.0 MCTM Tax $4,500.00 FROM: L7410.8200.12.0000.7 Furn. & Equipment $10,400.00 TO: L7410.8540.12.0000.5 Repair & Maint. $10,400.00 For Aug. a/c service call, lighting @ back of bldg. & heat in Director's office (Tri-County & O'Malley) Mrs. Hutchinson seconded. Ayes: Lange, Bell, Hutchinson, Berkowitz – 4 Noes: None Motion declared approved. (10/07/09 – 62) Building & Grounds: Ms. Lange reported that the library continues to get positive comments from patrons about the improvement around the building entrance. The building security system has had problems the last week, The alarm company was in and is correcting the problem. The Federal Stimulus Bill request for funds for a new roof and solar panels installation was unfortunately not selected by the state. J. Old Business No report. K. New Business Mr. Berkowitz moved that the Thrall Public Library District of Middletown & Wallkill Board of Trustees accept the following results from the October 6, 2009 Library Budget and Trustee Election. Mrs. Hutchinson seconded. BUDGET VOTE (with absentee ballots) 171 YES 38 NO TRUSTEE TOTALS: Bell, Richard C. 142 Hutchinson, Joan C. 140 Crown, Tonia A. 174 Ayes: Lange, Bell, Berkowitz, Hutchinson, Boyd – 5 Noes: None Motion declared approved. (10/07/09 – 63) Discussion was held on the September 10th informational meeting on the proposed RCLS fees. Mr. Bell moved to send the dollar amounts of the tax levy for 2010 to various municipalities. Mrs. Boyd seconded. Ayes: Lange, Bell, Berkowitz, Hutchinson, Boyd – 5 Noes: None Motion declared approved. (10/07/09 – 64) Mr. Berkowitz moved to go into executive session at 7:55pm to discuss labor negotiations. Mrs. Boyd seconded. Ayes: Lange, Bell, Boyd, Hutchinson, Berkowitz – 5 Noes: None Motion declared approved. (10/07/09 – 65) The Board returned from executive session at 8:25pm. L. Adjournment Mrs. Boyd moved to adjourn the meeting at 8:25pm. Mr. Bell seconded. Ayes: Lange, Bell, Hutchinson, Berkowitz, Boyd – 5 Noes: None Motion declared approved. (10/07//09 – 66) Respectfully submitted, Joan Hutchinson, Secretary TABLE OF MOTIONS (01/14/09 - 1) Accepted slate of officers (01/14/09 - 2) Designated Middletown Times Herald Record as official newspaper (01/14/09 - 3) Designated the Orange County Trust Company as official bank (01/14/09 - 4) Reappointed Richard Guertin as Library District Attorney (01/14/09 - 5) Adjournment (01/14/09 - 6) Approval of 12/10/08 minutes (01/14/09 - 7) Adjournment (02/11/09 – 8) Approval of 1/14/09 reorganizational minutes (02/11/09 – 9) Approval of 1/14/09 minutes (02/11/09 – 10) Approved monthly disbursements for December 2008 (02/11/09 – 11) Approved monthly disbursements for January 2009 (02/11/09 – 12) Approved BUDGET TRANSFER #8 – final transfers for 2008 (02/11/09 – 13) Approved BUDGET AMENDMENT #11 – received from Friends for 2008 (02/11/09 – 14) Approved increased hourly salaries for P.T. Librarians (02/11/09 – 15) Executive session (02/11/09 – 16) Adjournment (03/11/09 – 17) Approval of 2/11/09 minutes (03/11/09 – 18) Approved monthly disbursements for February 2009 (03/11/09 – 19) Executive session (03/11/09 – 20) Adjournment (04/07/09 – 21) Approval of 3/11/09 minutes (04/07/09 – 22) Approved monthly disbursements for March 2009 (04/07/09 – 23) Approved BUDGET AMENDMENT #1 (04/07/09 – 24) Approved February Treasurer's Report (04/07/09 – 25) Approved March Treasurer's Report (04/07/09 – 26) Approved October 6, 2009 election timetable (04/07/09 – 27) Approved increases for Election Inspectors (04/07/09 – 28) Accepted the establishment 0f 8/31 for setting final assessed values from Library District communities (04/07/09 – 29) Executive session (04/07/09 – 30) Adjournment (05/13/09 – 31) Approval of 4/7/09 minutes (05/13/09 – 32) Approved ¼ page ad for RCLS Journal (05/13/09 – 33) Approved monthly disbursements for April 2009 (05/13/09 – 34) Approved BUDGET TRANSFER #9 – due to Audit adjustments for 2008 (05/13/09 – 35) Approved the Gift Acceptance Policies & Guidelines (05/13/09 – 36) Executive session (05/13/09 – 37) Adjournment (06/10/09 – 38) Approval of 5/13/09 minutes (06/10/09 – 39) Approved BUDGET TRANSFER #1 (06/10/09 – 40) Approved monthly disbursements for May 2009 (06/10/09 – 41) Accepted 2008 Audit Report (06/10/09 – 42) Adjournment (07/08/09 – 43) Approval of 6/10/09 minutes (07/08/09 – 44) Approved monthly disbursements for June 2009 (07/08/09 – 45) Approved BUDGET AMENDMENT #2 (07/08/09 – 46) Approved $11,000 increase to proposed 2010 budget (07/08/09 – 47) Approved to nominate C. Berkowitz to RCLS Board (07/08/09 – 48) Executive session (07/08/09 – 49) Adjournment (09/09/09 – 50) Approval of 7/9/09 minutes (09/09/09 – 51) Approved monthly disbursements for July 2009 (09/09/09 – 52) Approved monthly disbursements for August 2009 (09/09/09 – 53) Approved BUDGET TRANSFER #2 (09/09/09 – 54) Approved BUDGET AMENDMENT #3 (09/09/09 – 55) Approved proposed 2010 budget (09/09/09 – 56) Approved new ANSER fee schedule (09/09/09 – 57) Executive session (09/09/09 – 58) Adjournment (10/07/09 – 59) Approval of 9/9/09 minutes (10/07/09 – 60) Approved monthly disbursements for September 2009 (10/07/09 – 61) Approved BUDGET AMENDMENT #4 (10/07/09 – 62) Approved BUDGET TRANSFER #3 (10/07/09 – 63) Accepted certification of 10/6/09 budget & trustee results (10/07/09 – 64) Approved to send dollar amount of tax levy to municipalities (10/07/09 – 65) Executive session (10/07/09 – 66) Adjournment