MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES November 10, 2010 I. Attendance Mrs. Ruckert called the roll: Present Mr. Carl Berkowitz, President Mrs. Rosa Boyd, Vice President Ms. Barbara Kay, Treasurer Mrs. Lois Ruckert, Secretary Ms. Marlena Lange Mrs. Tonia Crown Mr. Richard C. Bell Mr. Kevin J. Gallagher, Director Absent None Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Mrs. Boyd moved for adoption of the minutes of the October 6, 2010 meeting. Mrs. Ruckert seconded. Ayes: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7 Noes: None Motion declared approved. (11/10/10 - 78) C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. E. President's Report Mr. Berkowitz appointed Tonia Crown and Richard Bell to the Nominating Committee for the 2011 officers. There was discussion on bed bugs. Mr. Gallagher said he would speak to Brad McGovern about checking the building and keeping an eye open for any in the building. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that he did not attend the Director's Association meeting November 10th due to several staff members being off. G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. (Attached to official minutes) Discussion was held on tax resolutions from the City of Middletown. H. Library Staff Reports Mr. Gallagher reported that after having shoulder surgery, Karen Konopa will be returning to work on light duty November 15th. I. Committee Reports Finance Committee: Ms. Lange moved that the Board of Trustees of Middletown Thrall Library amend the 2010 budget to be increased as follows: BUDGET AMENDMENT #7 ADD Revenue L2705 Gifts & Donations $ 25.00 two donations received in memory of J. MacDowell Coldwell L2705 Gifts & Donations $9,197.72 donation from the estate of Emma Romer** ADD Appropriations: L7410.8521.12.3810.5 Adult Books $ 75.00 L909 Fund Balance** $9,197.72 **the appropriation of these funds is to be determined by the Trustees @ a later date. Mrs. Crown seconded. Ayes: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7 Noes: None Motion declared approved. (11/10/10 - 79) Ms. Lange moved that the Board of Trustees of Middletown Thrall Library accept the following budget transfers: BUDGET TRANSFER #4 To: L7410.8522.12.3903.5 Young Adult Media $913.00 From: L7410.8521.12.3814.5 Young Adult Books $913.00 As per request from Bridget Manigo Ms. Kay seconded. Ayes: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7 Noes: None Motion declared approved. (11/10/10 - 80) Ms. Lange moved that the regular monthly disbursements for October 2010 in the amount of $75,635.34 having been audited by Rosa Boyd and found to be correct, be approved. Mr. Bell seconded. Ayes: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7 Noes: None Motion declared approved. (11/10/10 - 81) Building & Grounds: Two DSL lines have been installed on the second floor by WVT. One was installed in the Children's Room and one in the custodian's office. A new digital video security system has been ordered to replace the 16 year old system. Rob Winship and Jeff Warner installed new shelves behind the microfilm/fiche readers. J. Old Business No report. K. New Business Ms. Lange moved that Kevin Gallagher take the painting from Prudence Morrison Gow to Main Frame to have it examined. Mrs. Crown seconded. Ayes: Berkowitz, Bell, Crown, Kay, Boyd, Lange, Ruckert - 7 Noes: None Motion declared approved. (11/10/10 - 82) Mrs. Ruckert moved to accept the following Board meeting schedule for 2011. January 12 July 13 February 9 September 7 March 9 October 5 (budget/trustee vote October 4th) April 13 November 9 May 11 December 14 June 8 Mr. Bell seconded. Ayes: Berkowitz, Bell, Crown, Kay, Boyd, Lange, Ruckert - 7 Noes: None Motion declared approved. (11/10/10 - 83) Discussion was held on the Library Director returning in January, 2011 to work with the new Director on transition issues. Mrs. Boyd moved to go into executive session at 8:19pm to discuss attorney matters and labor negotiations. Ms. Kay seconded. Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7 Noes: None Motion declared approved. (11/10/10 - 84) The Board returned from executive session at 8:46pm. L. Adjournment Ms. Lange moved to adjourn the meeting at 8:46pm. Mr. Bell seconded. Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7 Noes: None Motion declared approved. (11/10/10 - 85) Respectfully submitted, Lois Ruckert, Secretary TABLE OF MOTIONS (01/13/10 - 1) Accepted slate of officers (01/13/10 - 2) Designated Middletown Times Herald Record as official newspaper (01/13/10 - 3) Designated the Orange County Trust Company as official bank (01/13/10 - 4) Reappointed Richard Guertin as Library District Attorney (01/13/10 - 5) Adjournment (01/13/10 - 6) Approval of 12/09/09 minutes (01/14/10 - 7) Approved BUDGET AMENDMENT #6 (12/31/09) (01/13/10 - 8) Approved BUDGET AMENDMENT #1 (01/13/10 - 9) Accepted Insurance change from Chubb to Utica National (01/13/10 - 10) Executive session (01/13/10 - 11) Adjournment (02/11/10 - 12) Approval of 1/13/10 organizational meeting minutes (02/11/10 - 13) Approval of 1/13/10 minutes (02/11/10 - 14) Approved monthly disbursement for December 2009 (02/11/10 - 15) Approved BUDGET TRANSFER #5 (12/31/2009) (02/11/10 - 16) Approved resolution on library systems (02/11/10 - 17) Executive session (02/11/10 - 18) Adjournment (03/10/10 - 19) Approval of 2/11/10 minutes (03/10/10 - 20) Approved monthly disbursement for January 2010 (03/10/10 - 21) Approved monthly disbursement for February 2010 (03/10/10 - 22) Accepted NYS Annual Report (03/10/10 - 23) Approved Stifel Nicolaus as investment firm (03/10/10 - 24) Executive session (03/10/10 - 25) Adjournment (04/14/10 - 26) Approval of 3/10/10 minutes (04/14/10 - 27) Approved BUDGET AMENDMENT #2 (04/14/10 - 28) Approved monthly disbursement for March 2010 (04/14/10 - 29) Accepted timetable for 10/5/10 election (04/14/10 - 30) Executive session (04/14/10 - 31) Resumed regular board meeting (04/14/10 - 32) Adjournment (05/12/10 - 33) Accepted auditor's report (05/12/10 - 34) Approval of 4/14/10 minutes (05/12/10 - 35) Approved monthly disbursement for April 2010 (05/12/10 - 36) Approved BUDGET AMENDMENT #3 (05/12/10 - 37) Approved BUDGET TRANSFER #1 (05/12/10 - 38) Approved donating old lounge chairs to Emergency Housing (05/12/10 - 39) Executive Session (05/12/10 - 40) Resumed regular Board Meeting (05/12/10 - 41) Adjournment (06/09/10 - 42) Approval of 5/12/10 minutes (06/09/10 - 43) Approved monthly disbursement for May 2010 (06/09/10 - 44) Approved Dress Code Policy (06/09/10 - 45) Executive Session (06/09/10 - 46) Adjournment (07/14/10 - 47) Approval of 6/9/10 minutes (07/14/10 - 48) Approved monthly disbursement for June 2010 (07/14/10 - 49) Approved BUDGET TRANSFER #2 (07/14/10 - 50) Approved BUDGET AMENDMENT #4 (07/14/10 - 51) Approved Proposed 2011 Budget (07/14/10 - 52) Executive session (07/14/10 - 53) Adjournment (09/01/10 - 54) Approved amending the proposed 2011 budget (09/01/10 - 55) Opened public hearing (09/01/10 - 56) Approval of 7/14/10 minutes (09/01/10 - 57) Approved BUDGET AMENDMENT #5 (09/01/10 - 58) Approved monthly disbursements for July 2010 (09/01/10 - 59) Approved BUDGET TRANSFER #3 (09/01/10 - 60) Accepted amended policy for Violence-Free Workplace (09/01/10 - 61) Adopted proposed 2011 budget as amended (09/01/10 - 62) Accepted amended meeting room policy (09/01/10 - 63) Approved restricting Mount Hope cardholders (09/01/10 - 64) Executive session (09/01/10 - 65) Approved Director's salary (09/01/10 - 66) Adjournment (09/07/10 - 67) Executive session (09/07/10 - 68) Provisional appointment of new Director (09/07/10 - 69) Adjournment (10/06/10 - 70) Approval of 9/1/10 minutes (10/06/10 - 71) Approval of 9/7/10 special meeting minutes (10/06/10 - 72) Approved monthly disbursements for August 2010 (10/06/10 - 73) Approved monthly disbursements for September 2010 (10/06/10 - 74) Approved BUDGET AMENDMENT #6 (10/06/10 - 75) Approved 10/5/10 election results (10/06/10 - 76) Executive session (10/06/10 - 77) Adjournment (11/10/10 - 78) Approval of 10/6/10 minutes (11/10/10 - 79) Approved BUDGET AMENDMENT #7 (11/10/10 - 80) Approved BUDGET TRANSFER #4 (11/10/10 - 81) Approved monthly disbursements for October 2010 (11/10/10 - 82) Approved to have painting examined by Main Frame (11/10/10 - 83) Approved 2011 Board meeting schedule (11/10/10 - 84) Executive session (11/10/10 - 85) Adjournment