MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES January 8, 2020 I. Attendance The roll call was taken during the Organizational Meeting. Present Mrs. Marianne Sciucco, Vice President Ms. Linda Martini, Secretary Mrs. Rosa Boyd Mr. Richard C. Bell Ms. Marlena Lange Mr. Matthew Pfisterer, Director Absent Mr. Carl Berkowitz, President (absent) Mrs. Tonia Crown, Financial Officer (absent) Visitors None II. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report III. Discussion and Recommendation A. Mrs. Sciucco, Vice President, opened the meeting at 5:06pm. The pledge was already done during the Organizational Meeting. B. Minutes Ms. Martini moved for adoption of the minutes of the December 11, 2019 meeting. Ms. Lange seconded. Ayes: Bell, Lange, Martini, Boyd, Sciucco - 5 Noes: None Motion declared approved. (1//8/20 - 6) C. Visitor Comments/Staff Report Con't. Mr. Pfisterer met with Ms. Healy who wanted to express her concern about the heat issue on the second floor of the library. Mr. Pfisterer gave her the time line what we are doing and told her the Board is looking into it. D. Correspondence A copy of any correspondence is sent to each Board member and is attached to the official minutes. E. President's Report No report. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) The negotiation committee has asked for the Board to engage the Unions to set up a schedule for negotiations. G. Financial Officer's Report No report. H. Committee Reports Building & Grounds: Installation of the software to control the boilers began on December 4. I have been informed that the dedicated line that connected to our previous boilers is no longer operational. This required me to put in a service call to our telecommunications company to troubleshoot and/or install a new dedicated line. Our telecommunications company declined to participate in the project because the connection will not be part of their network. I have had an independent contractor look at the job and coordinate the necessary work with the software company. I have contacted our HVAC engineering firm to ask for an update on the progress of the evaluation of our existing HVAC system and recommendations for repairs. The exterminators have has advised us that we are not currently experiencing any infestation issues in the building. I. Old Business For February the Board will look at the By-Laws. J. New Business Discussion was held on eliminating late fees on juvenile materials. Mr. Bell moved to eliminate late fees on juvenile materials. Ms. Martini seconded. Ayes: Bell, Lange, Martini, Sciucco - 4 Abstain: Boyd - 1 Noes: None Motion declared approved. (1/8/20 - 7) Discussion was held on Long Plan Extension. Ms. Lange moved to extend the Long Range Plan through 2020. Mrs. Sciucco seconded. Ayes: Bell, Lange, Martini, Boyd, Sciucco - 5 Noes: None Motion: declared approved. (1//8/20 - 8) NYLA Advocacy Day is February 25, 2020. K. Adjournment Ms. Lange moved to adjourn the meeting at 5:41pm. Ms. Martini seconded. Ayes: Bell, Martini, Lange, Sciucco, Boyd - 5 Noes: None Motion declared approved. (1/8/20 - 9) Respectfully submitted, Linda Martini, Secretary TABLE OF MOTIONS (01/08/20-1) Accepted slate of officers (01/08/20-2) Designated Middletown Times Herald Record as official newspaper (01/08/20-3) Designated the Orange Bank and Trust as official bank (01/08/20-4) Appointed Alex Smith as Library District's Attorney (01/08/20-5) Adjournment (01/08/20-6) Approval of adoption of the minutes of the December 11, 2019 meeting (01/08/20-7) Approved to eliminate late fees for juvenile materials (01/08/20-8) Extend Long Range Plan through 2020 (01/08/20-9) Adjournment