MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES January 8, 2025 I. Attendance/Pledge of Allegiance Mrs. Wyman, called the roll Present Ms. Marlena Lange, President Ms. Evelyn Ortega, Vice President Mrs. Tonia Crown, Financial Officer (Arrived at 5:10pm) Mrs. Susan Wyman, Secretary Ms. Fran Amelio Mr. Joseph Ruyack Mr. Matthew Pfisterer, Director Absent None Visitors Diane Swenson and Nareen Russell II. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report III. Discussion and Recommendation A. Ms. Marlena Lange, called the meeting at 5:06pm. B. Minutes Mrs. Wyman moved for the adoption of the regular December, 2024 minutes. Ms. Ortega seconded. Ayes: Lange, Ortega, Wyman, Amelio, Ruyack -5 Noes: None Motion declared approved. (01/8/25-6) C. Visitor Comments/Staff Report Ms. Roxanne Adams – Executive Session D. Correspondence None E. President's Report None F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Pfisterer also spoke about receiving the grant for Youth Programming from Senator Skoufis. He also reminded the Board about the yearly NYS Mandated Sexual Training and the Library Experience Committee meeting scheduled before the February 12, 2025 meeting. G. Financial Officer's Report: Ms. Amelio moved that the regular monthly disbursements for December, 2024 in the amount of $349,018.05 having been audited by Susan Wyman and found to be correct, be approved. Ms. Ortega seconded. Ayes: Lange, Ortega, Crown, Wyman, Amelio, Ruyack - 6 Noes: None Motion declared approved. (01/8/25-7) H. Committee Report Building & Grounds: The front door mechanical opener has been replaced, and the control buttons have been serviced. All mechanisms are now operational. Our exterminating contractor has notified us that we are not experiencing any infestation problems at this time. The Board will vote on the purchase of new furniture for the Staff Break Room during the February 12, 2025 meeting. The 2025 Trustee Appointment was tabled. Ms. Amelio moved to accept the following 2025 Slate of Officers: Ms. Marlena Lange, President Ms. Evelyn Ortega, Vice President Mrs. Tonia Crown, Financial Officer Mrs. Susan Wyman, Secretary Mr. Ruyack seconded. Ayes: Lange, Ortega, Crown, Wyman, Amelio, Ruyack - 6 Noes: None Motion declared approved. (01/8/25-8) Ms. Amelio moved to go into Executive Session, with Mrs. Roxanne Adams, at 5:29pm to discuss the employment history of a particular individual. Ms. Ortega seconded. Ayes: Lange, Ortega, Crown, Wyman, Amelio, Ruyack - 6 Noes: None Motion declared approved. (01/8/25-9) Exited Executive Session at 5:51pm I. Old Business 2025 Library Trustee Training J. New Business Mrs. Wyman moved to Change Bylaws Article VII, section 2: Amendments to these by-laws may be made by the majority vote of the Board at a regular or special meeting. The proposed amendment must be sent via e-mail or certified mail to each Trustee 10 days prior the meeting at which such action is proposed to be taken. Trustees will designate an official e-mail address for library correspondence at the annual reorganizational meeting. Ms. Ortega seconded. Ayes: Lange, Ortega, Crown, Wyman, Amelio, Ruyack - 6 Noes: None Motion declared approved. (01/8/25-10) K. Adjournment Ms. Amelio moved to adjourn the meeting at 6:05pm. Ms. Ortega seconded. Ayes: Lange, Ortega, Crown, Wyman, Amelio, Ruyack - 6 Noes: None Motion declared approved. (01/8/25-11) Respectfully Submitted, Susan Wyman, Secretary TABLE OF MOTIONS (01/8/25-1) Designated Middletown Times Herald Record Digital Edition official newspaper (01/8/25-2) Designated Orange Bank and Trust as official bank (01/8/25-3) Appointment of JBG Law & Alex Smith as Library Council (01/8/25-4) Appointment of Nugent and Haeussler as Financial Audit Firm (01/8/25-5) Adjournment (01/8/25-6) Approval of adoption of the minutes for the December, 2024 minutes (01/8/25-7) Approved monthly disbursement for December, 2024 (01/8/25-8) Approved 2025 Slate of Officers (01/8/25-9) Executive Session (01/8/25-10) Approval to Change Bylaws Article VII, section 2 (01/8/25-11) Adjournment