MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES January 14, 2015 I. Attendance Ms. Lange called the roll. Present Mrs. Lois Ruckert, President Mrs. Tonia Crown, Vice President Ms. Marlena Lange, Secretary Mrs. Rosa Boyd Mr. Richard C. Bell Mr. Carl Berkowitz Mr. Matthew Pfisterer, Director Absent Ms. Barbara Kay, Treasurer (excused) Visitors None II. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report III. Discussion and Recommendation A. Mrs. Lois Ruckert, President, opened the meeting at 5:20pm. B. Minutes Mr. Berkowitz moved for adoption of the minutes of the December 18, 2014 meeting. Mrs. Boyd seconded. Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6 Noes: None Motion declared approved. (01/14/15 - 7) C. Visitor Comments No report D. Correspondence A copy of all correspondence sent to each Board member is attached to the official minutes. The library sent a thank you note for a donation. Mr. Pfisterer sent a thank you note to Assembly Member Aileen Gunther for the Summer Reading Support Grant. E. President's Report No report. Mr. Berkowitz reported that on January 11, 2015 he went to the opening of the Mamakating Library. F. Director's Report Con't. (A copy of the Director's Report sent to each Board member is attached to the official minutes.) G. Financial Officer's Report No report. H. Committee Reports Finance Committee: BUDGET AMENDMENT #8 (12/31/14) Ms. Lange moved that the Board of Trustees of Middletown Thrall Library amend the 2014 budget to be increased as follows: ADD Revenue L2765 $ 1,250.00 A. Gunther grant special legislation project 2013-14 SRP ADD Appropriations: L7410.8425.12.0000.0 Programs $ 1,250.00 BUDGET AMENDMENT #1 (1/14/15) Ms. Lange moved that the Board of Trustees of Middletown Thrall Library amend the 2015 budget to be increased as follows: ADD Revenue L2705 $ 1,000.00 S. Pfeffer donation to Young Adult ADD Appropriations: L7410.8521.12.3814.5 YA Books $ 500.00 L7410.8522.12.3903.5 Media-YA $ 500.00 Mr. Bell seconded. Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6 Noes: None Motion declared approved. (01/14/15 - 8) Building & Grounds: Ms. Lange reported on Building & Grounds. The Library was open on New Year's Eve between the hours of 9:00am and 1:00pm. I have received complaints that on this day the second floor bathrooms were locked and unavailable to the public for an extended period of time. These closures caused lines to form in the Reading Room with people waiting to use the bathrooms. I have spoken with the custodian on duty that day who informed me that there was an extremely unsanitary condition in the second floor men's bathroom that required extensive sanitization. The custodian then locked the second floor women's room to prevent it from being used by both men and women simultaneously. I have informed custodial staff that my expectation is that the library's public restrooms will remain open to the public for the maximum amount of time possible during the library's hours of operation. I have contacted two HVAC companies who had agreed to provide us with estimates on our boiler replacement project to ask when I should expect to receive their proposals. I will continue to contact other HVAC companies to secure bids. I have received no further reports of materials infested with insects and our exterminator has not reported any evidence of infestation in the collection or in the building. I. Old Business No report. J. New Business Discussion was held on the preliminary 2014 circulation statistics. Discussion was held on Port Jervis borrowing at Middletown Thrall Library. K. Adjournment Mr. Berkowitz moved to adjourn the meeting at 6:20pm. Ms. Lange seconded. Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6 Noes: None Motion declared approved. (01/14/15 -9) Respectfully submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/14/15 - 1) Accepted slate of officers (01/14/15 - 2) Designated Middletown Times Herald Record as official newspaper (01/14/15 - 3) Designated the Orange County Trust Company as official bank (01/14/15 - 4) Designated Stifel-Nicholas as Investment Firm (01/14/15 - 5) Appointed Robert Isseks as Library District's Attorney (01/14/15 - 6) Adjournment (01/14/15 - 7) Approval of 12/18/14 minutes (01/14/15 - 8) Approved BUDGET AMENDMENT #8 (12/31/14); BUDGET AMENDMENT #1 (01/14/15) (01/08/14 - 9) Adjournment