MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES



February 12, 2025


I.  Attendance/Pledge of Allegiance
Mrs. Wyman, called the roll 

Present
Ms. Marlena Lange, President
Ms. Evelyn Ortega, Vice President (Arrived at 5:08pm)
Mrs. Tonia Crown, Financial Officer (Arrived at 5:06pm)
Mrs. Susan Wyman, Secretary
Ms. Fran Amelio
Mr. Joseph Ruyack
Mr. Matthew Pfisterer, Director 

Absent 
None

Visitors
None 


II.  Agenda

A.  Roll Call            G.  Financial Officer's Report
B.  Minutes              H.  Committee Report 
C.  Visitor Comments     I.  Old Business
D.  Correspondence       J.  New Business
E.  President's Report   K.  Adjournment
F.  Director's Report			 


III. Discussion and Recommendation	

A.  Ms. Marlena Lange, called the meeting at 5:00pm. 

B. Minutes      

Ms. Amelio moved for the adoption of the January, 2025 reorganizational minutes. 
Mr. Ruyack seconded.   

Yeas: Lange, Wyman, Amelio, Ruyack -4 
Nays: None
Motion declared approved. (02/12/25-12) 

Ms. Amelio moved for the adoption of the January, 2025 regular minutes. 
Mr. Ruyack seconded.   

Ayes: Lange, Wyman, Amelio, Ruyack -4
Nays: None
Motion declared approved. (02/12/25-13)


C.  Visitor Comments/Staff Report
None

          						  
D. Correspondence 
Ms. Lange spoke about a letter that she received from a patron. 


E. President's Report  
Spoke briefly about the Friends of Thrall Library Bookstore. 


F. Director's Report 
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.) Mr. Pfisterer spoke about attending Advocacy Day back on February 5, 2025 in
Albany along with one other staff member from Thrall. 


G. Financial Officer's Report:
Ms. Amelio moved that the regular monthly disbursements for January, 2025 in the amount
of $97,989.72 having been audited by Marlena Lange and found to be correct, be
approved. Mrs.  Wyman seconded. 

Ayes: Lange, Ortega, Crown, Wyman, Amelio, Ruyack - 6
Nays: None
Motion declared approved. (02/12/25-14) 


H. Committee Report
Building & Grounds: Ms. Amelio moved for the purchase of new furniture for the staff
room appropriated from the 2024 furniture and equipment budget in the amount of
$12,100.00. Mrs. Crown seconded. 

Ayes: Lange, Ortega, Crown, Wyman, Amelio, Ruyack - 6
Nays: None
Motion declared approved. (02/12/25-15) 

Mrs. Wyman moved for the purchase of a new custom built circulation desk with chairs
appropriated from the 2025 furniture and equipment budget in the amount of $34,677.00.
Ms. Amelio seconded.

Ayes: Lange, Ortega, Crown, Wyman, Amelio, Ruyack - 6
Nays: None
Motion declared approved. (02/12/25-16) 


Our exterminator has informed us that the Library is not experiencing any infestation
issues at this time.  

Nominating Committee for the appointment of new Trustees is tabled until March 12, 2025
meeting.

The Library Experience to date has handed out 96 care bags. 02/


I.   Old Business
2025 Library Trustee Training.


J.  New Business   
Data Breach Notification Policy Draft and Employee Notification Recommendation to be 
voted on in the March 12, 2025 meeting. 


K.  Adjournment
Mrs. Wyman moved to adjourn the meeting at 5:44pm. Ms. Amelio seconded.	   

Ayes: Lange, Ortega, Crown, Wyman, Amelio, Ruyack - 6
Noes: None
Motion declared approved. (02/12/25-17) 



Respectfully Submitted, 
Susan Wyman, Secretary	 



TABLE OF MOTIONS

(01/8/25-1)   Designated Middletown Times Herald Record Digital Edition official newspaper 
(01/8/25-2)   Designated Orange Bank and Trust as official bank
(01/8/25-3)   Appointment of JBG Law & Alex Smith as Library Council 
(01/8/25-4)   Appointment of Nugent and Haeussler as Financial Audit Firm
(01/8/25-5)   Adjournment
(01/8/25-6)   Approval of adoption of the minutes for the December, 2024 minutes
(01/8/25-7)   Approved monthly disbursement for December, 2024
(01/8/25-8)   Approved 2025 Slate of Officers
(01/8/25-9)   Executive Session
(01/8/25-10)  Approval to Change Bylaws Article VII, section 2
(01/8/25-11)  Adjournment
(02/12/25-12) Approval of adoption of the minutes for the January, 2025 reorganizational minutes
(02/12/25-13) Approval of adoption of the minutes for the January, 2025 minutes
(02/12/25-14) Approved monthly disbursement for January, 2025
(02/12/25-15) Approval for the purchase of new staff room furniture
(02/12/25-16) Approval for the purchase of a new circulation desk
(02/12/25-17) Adjournment