MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES March 8, 2017 I. Attendance Mrs. Sciucco called the roll. Present Mr. Richard C. Bell, President Mr. Carl Berkowitz, Vice President Mrs. Marianne Sciucco, Secretary Mrs. Tonia Crown, Financial Officer Mrs. Rosa Boyd Ms. Marlena Lange Ms. Linda Martini Mr. Matthew Pfisterer, Director Absent Visitors Shelley Milburn, Administrative Assistant II. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report III. Discussion and Recommendation A. Mr. Richard Bell, President, opened the meeting at 5:00pm and led the pledge. B. Minutes Ms. Lange moved for adoption of the minutes of the February 8, 2017 meeting. Mrs. Crown seconded. Ayes: Bell, Berkowitz, Crown, Boyd, Lange, Martini, Sciucco - 7 Noes: None Motion declared approved. (03/08/17 - 20) C. Visitor Comments/Staff Report No report. D. Correspondence A copy of all correspondence sent to each Board member is attached to the official minutes. E. President's Report Mr. Bell would like to congratulate the Friends for getting an article in the newspaper. F. Director's Report Con't. (A copy of the Director's Report sent to each Board member is attached to the official minutes.) G. Financial Officer's Report Mr. Pfisterer reported on the accounts and balances. H. Committee Reports Mr. Berkowitz moved that the regular monthly disbursements for February, 2017 in the amount of $127,854.33 having been audited by Marlena Lange and found to be correct, be approved. Mrs. Boyd seconded. Ayes: Bell, Berkowitz, Boyd, Lange, Crown, Martini, Sciucco - 7 Noes: None Motion declared approved. (03/08/17 - 21) Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Library accepts the following budget transfer, to cover price increases and allow for purchase of a subscription to Artist Works: BUDGET TRANSFER #1 1. TO: L7410.8524.12.0000.5 Subscription/Serials $1000.00 FROM: L7410.8521.123810.5 Adult Books $1000.00 Ms. Lange seconded. Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco - 7 Noes: None Motion declared approved. (03/08/17 - 22) Building & Grounds: Ms. Lange reported on Building & Grounds. We have installed a new lamppost in the front of the building. We have completed four fire drills during our regular hours of operation. We will be calling the fire department for our yearly fire inspection. Our exterminator has reported that we are not currently experiencing any infestation issues in the building. I. Old Business Mr. Berkowitz reported on Advocacy Day held on March 1, 2017. J. New Business Mrs. Boyd moved for the proposed change to the Bylaws, Article II - Board of Directors, Section 1, The Board of Trustees shall consist of seven members duly elected by residents of the Library District at an election to be held the first Tuesday in October, for a term of four years. No more than two Trustees shall be elected each year, unless a vacancy occurs. Vacancies may be filled by appointment of the Board to serve until the next annual election, or until the end of the term, whichever comes first. Mr. Berkowitz seconded. Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco - 7 Noes: None Motion declared approved. (03/08/17 - 23) Mrs. Boyd moved to adopt the Library District's 2016 Annual Report. Ms. Lange seconded. Ayes: Bell, Berkowitz, Boyd, Lange, Crown, Martini, Sciucco - 7 Noes: None Motion declared approved. (03/08/17 - 24) L. Adjournment Mrs. Crown moved to adjourn the meeting at 5:42pm. Ms. Martini seconded. Ayes: Bell, Berkowitz, Boyd, Lange, Crown, Martini, Sciucco - 7 Noes: None Motion declared approved. (03/08/17 - 25) Respectfully submitted, Marianne Sciucco, Secretary TABLE OF MOTIONS (01/11/17 - 1) Accepted slate of officers (01/11/17 - 2) Designated Middletown Times Herald Record as official newspaper (01/11/17 - 3) Designated the Orange Bank and Trust as official bank (01/11/17 - 4) Designated Stifel-Nicholas as Investment Firm (01/11/17 - 5) Appointed Robert Isseks as Library District's Attorney (01/11/17 - 6) Adjournment (01/11/17 - 7) Approval of 12/14/16 minutes (01/11/17 - 8) Approved monthly disbursements for December 2016 (01/11/17 - 9) Approved to extend ending date of Long Range Plan (01/11/17-10) Approved to amend Rules & Regulations from age 6 to 8 (01/11/17-11) Adjournment (02/08/17-12) Approval of Organizational Minutes for 1/11/17 (02/08/17-13) Approval of 1/11/17 minutes (02/08/17-14) Approved BUDGET TRANSFER #6 (02/08/17-15) Approved BUDGET AMENDMENT #1 (02/08/17-16) Approved BUDGET AMENDMENT #2 (02/08/17-17) Approved BUDGET AMENDMENT #3 (02/08/17-18) Approved monthly disbursements for January 2017 (02/08/17-19) Adjournment (03/08/17-20) Approval of 2/8/17 minutes (03/08/17-21) Approved monthly disbursements for February 2017 (03/08/17-22) Approved BUDGET TRANSFER #1 (03/08/17-23) Approved change to Bylaws: Article II; Section 1 (03/08/17-24) Approved Library District's 2016 Annual Report (03/08/17-25) Adjournment.