MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES March 9, 2022 I. Attendance Ms. Lange called the roll. Present Mr. Richard C. Bell, President . Tonia Crown, Financial Officer Ms. Marlena Lange, Secretary Mr. Carl Berkowitz Ms. Frances Amelio Bishop Robert Smith Mr. Matthew Pfisterer, Director Absent Mrs. Marianne Sciucco, Vice President (Excused) Visitors Cheryl Kok II. Pledge of Allegiance III. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report IV. Discussion and Recommendation A. Mr. Bell, President, opened the meeting at 5:00pm. B. Minutes Bishop Smith moved for adoption of the minutes for the February 9, 2022 monthly meeting. Ms. Amelio seconded. Ayes: Bell, Berkowitz, Lange, Smith, Crown, Amelio - (6) Noes: None Motion declared approved. (3/9/22-19) C. Visitor Comments/Staff Report Ms. Cheryl Kok was a visitor who asked if she could observe a Board Meeting as a requirement for a class in her Master of Library Science Degree Program. There was no staff report. D. Correspondence None E. President's Report Mr. Bell stated that there was no update on the Personnel Issue he addressed to the Board via email. He did however advise that there is no time limit and that it is possible that it could be brought up again in the future. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Added, Grace Riario has rescheduled and will attend the April 13th Board meeting to discuss the Minisink Library Project. G. Financial Officer's Report Monthly Disbursements pended to be discussed during the April 13th meeting. March 9, 2022 2021 BUDGET TRANSFER #5 RESOLVED, that the Board of Trustees of Middletown Thrall Library accepts the following budget transfer, to cover year end shortfalls: 1. TO: L7410.8160.12.0000.6 Administrative Salaries $3800.00 L7410.8164.12.0000.6 Cleaners, P/T $2200.00 FROM: L7410.8157.12.0000.6 Librarians, F/T $6000.00 Mr. Berkowitz moved to approve Transfer #5. Bishop Smith seconded. Ayes: Bell, Berkowitz, Lange, Smith, Crown, Amelio - (6) Noes: None Motion declared approved. (3/9/22-20) March 9, 2022 2021 BUDGET TRANSFER #6 RESOLVED, that the Board of Trustees of Middletown Thrall Library accepts the following budget transfer, for purchase of updated Library furniture and fixtures: 1. TO: L7410.8200.12.0000.7 Furniture & Equipment $45,000.00 FROM: L7410.8521.12.3810.5 Adult Books $45,000.00 Ms. Lange moved to approve Transfer #6. Mrs. Crown seconded. Ayes: Bell, Berkowitz, Lange, Smith, Crown, Amelio - (6) Noes: None Motion declared approved. (3/9/22-21) H. Committee Reports Building & Grounds: Our Head Custodian has been working on repairs to the ceiling and repairs to a section of rotten plywood flooring in the Board Room. Repairs are ongoing. I have been approached by a library patron who expressed concern about what he characterized as poor light quality in our first-floor book stacks. During our conversation he revealed that he owns a lighting manufacturing company in New Jersey, and he would like to donate some of his surplus materials in an effort to improve lighting in patron areas of the building. We are currently working with him to change the lighting in a small section of the first floor Government Documents/Reference Office to gauge the benefit of a larger lighting improvement project in the future. Both of our HVAC contractors have experienced delays in creating inspection reports of our HVAC system. One contractor has sited, "Trying to get projects out to bid and dealing with extreme lead times on equipment and material." The other contractor had a health issue which precluded him from coming into the building. I have emphasized to both the importance of getting these reports to us as soon as possible. Furniture for phase one of the first-floor remodel has been ordered and should arrive prior to the end of April 2022. Our exterminating contractor has informed us that we are not currently experiencing any infestation issues. PAGE 4 I. Old Business Mr. Berkowitz advised that the collection box for the Kiwanis Plastic Bag Recycling Program was in place and set up in the Library's Vestibule. J. New Business Mr. Pfisterer discussed the Challenge of Books/Materials Policy. Mr. Berkowitz moved to go into executive session at 5:25pm to discuss contracts. Ms. Lange seconded. Ayes: Bell, Berkowitz, Lange, Smith, Crown, Amelio - (6) Noes: None Motion declared approved. (3/9/22-22) K. Adjournment Ms. Amelio moved to adjourn the meeting at 5:43pm. Ms. Lange seconded. Ayes: Bell, Lange, Berkowitz, Crown, Amelio, Smith - (6) Noes: None Motion declared approved. (3/9/22-23) Respectfully submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/12/21-1) Accepted slate of officers (01/12/21-2) Designated Middletown Times Herald Record as official newspaper (01/12/21-3) Designated the Orange Bank and Trust as official bank (01/12/21-4) Appointed Alex Smith & Elizabeth Hunter as Library District's Attorney (01/12/21-5) Designated Nugent & Haeussler, P.C. Audit Firm (01/12/21-6) Adjournment (01/12/21-7) Approval of adoption of the minutes of the 12/8/21 meeting, with corrections (01/12/21-8) Executive Session (01/12/21-9) Approved increase of Part Time Staff's wages (01/12/21-10) Approved increase of Administrative wages (01/12/21-11) Adjournment (02/09/22-12) Approval of adoption of the minutes of the 01/12/22 Reorganizational Minutes, with corrections (02/09/22-13) Approval of adoption of the minutes of the 01/12/22 monthly meeting (02/09/22-14) Approved monthly disbursements for December 2021 (02/09/22-15) Approved monthly disbursements for January 2022 (02/09/22-16) Discussion of Library participation in the Kiwanis Plastic Bag Recycling Program (02/09/22-17) Executive Session (02/09/22-18) Adjournment (03/09/22-19) Approval of adoption of the minutes of the 02/09/22 meeting (03/09/22-20) Approved 2021 Budget Transfer #5 (03/09/22-21) Approved 2021 Budget Transfer #6 (03/09/22-22) Executive Session (03/09/22-23) Adjournment