MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES March 11, 2009 I. Attendance Mrs. Hutchinson called the roll: Present Ms. Marlena Lange, President Mr. Carl Berkowitz, Vice President Ms. Barbara Kay, Treasurer Mrs. Joan Hutchinson, Secretary Mrs. Rosa Boyd Mr. Richard C. Bell Mrs. Lois Ruckert Mr. Kevin J. Gallagher, Director Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Ms. Marlena Lange, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Mr. Berkowitz moved for adoption of the minutes of the February 11, 2009 meeting. Ms. Kay seconded. Ayes: Lange, Bell, Berkowitz, Boyd, Kay, Hutchinson, Ruckert – 7 Noes: None Motion declared approved. (3/11/09 – 17) C. Visitor Comments No visitors. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. E. President's Report Ms. Lange and Mr. Bell reported on Lobby Day in Albany. Ms. Lange reported on the RCLS Board meeting she attended in February. Discussion followed. Ms Lange reminded the Board that on March 19th, at the Friends meeting, the Board will have a ceremony to honor Gertrude Mokotoff for the Art & Foreign Language films. Following the ceremony the Board will honor the Friends for all their hard work. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that he just received the annual Empire rates. The increase is 1.2%. G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. H. Library Staff Reports No report. I. Committee Reports Finance Committee: Mr. Berkowitz moved that the regular monthly disbursements for February 2009 in the amount of $65,326.11 having been audited by Marlena Lange and found to be correct, be approved. Ms. Kay seconded. Ayes: Lange, Bell, Berkowitz, Boyd, Kay, Hutchinson, Ruckert – 7 Noes: None Motion declared approved. (3/11/09 – 18) Building & Grounds: Ms. Lange reported that we are waiting for another estimate for solar power installation. We received an estimate on the flat roof replacement. We received one estimate for repairs in the Board Room for $8000. The roof above the Board Room will be replaced very shortly depending on the weather. The estimated cost is $4900. A NYS contract vendor has given us a price of $7700 for new shelving with end panels matching the existing shelves. The shelves will be installed where the Union Newsstand was. J. Old Business Mr. Berkowitz discussed the RCLS annual meeting in October. He said they are having a gala at the cost of $75. Mr. Bell understood that the gala is separate from the trustee meeting. Discussion followed. Ms. Lange asked if anyone reviewed the Gift Acceptance Policy draft. This will be on the Agenda for April K. New Business Mr. Gallagher distributed the 2008 NYS statistical report. Discussion was held on the RCLS fee proposal. Discussion was held on the MTA payroll tax proposal. Mr. Berkowitz moved to go into executive session at 8:15pm for discussion of personnel. Mrs. Hutchinson seconded. Ayes: Lange, Bell, Berkowitz, Boyd, Kay, Hutchinson, Ruckert – 7 Noes: None Motion declared approved. (3/11/09 – 19) The Board returned from executive session at 8:27pm. L. Adjournment Mrs. Hutchinson moved to adjourn the meeting at 8:28pm. Mrs. Boyd seconded. Ayes: Lange, Berkowitz, Bell, Boyd, Kay, Hutchinson, Ruckert – 7 Noes: None Motion declared approved. (3/11//09 – 20) Respectfully submitted, Joan Hutchinson, Secretary TABLE OF MOTIONS (01/14/09 - 1) Accepted slate of officers (01/14/09 - 2) Designated Middletown Times Herald Record as official newspaper (01/14/09 - 3) Designated the Orange County Trust Company as official bank (01/14/09 - 4) Reappointed Richard Guertin as Library District Attorney (01/14/09 - 5) Adjournment (01/14/09 - 6) Approval of 12/10/08 minutes (01/14/09 - 7) Adjournment (02/11/09 – 8) Approval of 1/14/09 reorganizational minutes (02/11/09 – 9) Approval of 1/14/09 minutes (02/11/09 – 10) Approved monthly disbursements for December 2008 (02/11/09 – 11) Approved monthly disbursements for January 2009 (02/11/09 – 12) Approved BUDGET TRANSFER #8 – final transfers for 2008 (02/11/09 – 13) Approved BUDGET AMENDMENT #11 – received from Friends for 2008 (02/11/09 – 14) Approved increased hourly salaries for P.T. Librarians (02/11/09 – 15) Executive session (02/11/09 – 16) Adjournment (03/11/09 – 17) Approval of 2/11/09 minutes (03/11/09 – 18) Approved monthly disbursements for February 2009 (03/11/09 – 19) Executive session (03/11/09 – 20) Adjournment