MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES March 14, 2007 I. Attendance Ms. Lange called the roll: Present Mr. Richard C. Bell, President Ms. Marlena Lange, Vice President Mrs. Rosa Boyd, Treasurer Mr. Carl Berkowitz Ms. Barbara Kay Mr. Kevin J. Gallagher, Director Absent Ms. Eileen Connolly (excused) Mrs. Joan Hutchinson, Secretary (excused) Visitors No visitors. II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Richard C. Bell, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Mrs. Boyd moved for adoption of the minutes of the February 7, 2007 meeting. Ms. Kay seconded. Ayes: Bell, Boyd, Berkowitz, Lange, Kay - 5 Noes: None Motion declared approved. (03/14/07 - 19) C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. Mr. Bell reported receiving a thank you note to the Board from Betsey Mudrick for her gift. E. President's Report Mr. Bell reported that the Town of Wawayanda would like to hold a meeting with some members of the Board to discuss library services. Discussion was held and the Board decided that Wawayanda would be invited to a Board meeting to give a presentation. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Discussion was held on Lobby Day in Albany. G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. Discussion followed. (Report attached to official minutes.) H. Library Staff Reports No report. I. Committee Reports Building & Grounds Committee: Ms. Lange reported that a firm came in and adjusted the security system. The cameras are now recording and they are recording for one week. Discussion followed. The handle on the back door broke and is being repaired. The repair on the boilers will begin soon. Discussion followed. Some light ballasts have been replaced. Ms. Lange and Mr. Gallagher walked around the building to survey the space needs. Finance Committee: Mr. Berkowitz moved that the regular monthly disbursements for January, 2007 in the amount of $40.00 and February, 2007 in the amount of $113,725.15, having been audited by Joan Hutchinson and found to be correct, be approved. Ms. Kay seconded. Ayes: Bell, Boyd, Lange, Kay, Berkowitz - 5 Noes: None Motion declared approved. (03/14/07 - 20) BUDGET AMENDMENT #7 Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Library amend the 2006 budget to be increased by the following: ADD: REVENUES: L2705 GIFTS & DONATIONS $8,870.91 ADD: APPROPRIATIONS: L.7410.8521.12.3810.5 ADULT BOOKS $1,216.26 L.7410.8522.12.3901.5 MEDIA-ADULT DEPT. $6,281.68 L.7410.8425.12.0000.0 PUB/PROGRAM/PRINTING $ 479.00 L.7410.8521.12.3813.5 CHILDREN'S BOOKS $ 893.97 Purchase made by Friends of Middletown Thrall Library 9/1/06-12/31/06 Mrs. Boyd seconded. Ayes: Bell, Boyd, Lange, Kay, Berkowitz - 5 Noes: None Motion declared approved. (03/14/07 - 21) I. Committee Reports Con't. Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Library amend the 2007 budget to be increased by the following: BUDGET AMENDMENT #1 ADD: REVENUES: L2705 GIFTS & DONATIONS $2,000.00 ADD: APPROPRIATIONS: L.7410.8425.12.0000.0 PUB/PROGRAM/PRINTING $2,000.00 Orange County Trust Company donation in support of the Alexander Hamilton traveling exhibit. Ms. Lange seconded. Ayes: Bell, Boyd, Lange, Kay, Berkowitz - 5 Noes: None Motion declared approved. (03/14/07 - 22) J. Old Business No report. K. New Business Mr. Berkowitz moved to approve the NYS Statistical Report. Ms. Lange seconded. Ayes: Bell, Boyd, Lange, Kay, Berkowitz - 5 Noes: None Motion declared approved. (03/14/07 - 23) Mr. Berkowitz moved to adopt a policy of using the Federal Government System for weekend holidays stating that if a holiday falls on a Saturday that the library will be closed on Friday and Saturday, if a holiday falls on a Sunday the library will be closed on Sunday and Monday and that on the Wednesday before Thanksgiving the library establishes a policy of closing at 6:00pm. Ms. Kay seconded. Ayes: Bell, Boyd, Lange, Kay, Berkowitz - 5 Noes: None Motion declared approved. (03/14/07 - 24) K. New Business Con't. Ms. Lange moved to approve the new retainer agreement with Richard J. Guertin. Mrs. Boyd seconded. Ayes: Bell, Boyd, Lange, Kay, Berkowitz - 5 Noes: None Motion declared approved. (03/14/07 - 25) Ms. Lange moved to approve an amendment to the labor contracts that would allow them to carry over up to 10 days of vacation time for use in 2008 due to the consolidation of the contracts into a calendar year. Ms. Kay seconded. Ayes: Bell, Boyd, Lange, Kay, Berkowitz - 5 Noes: None Motion declared approved. (03/14/07 - 26) L. Adjournment Mr. Berkowitz moved to adjourn the meeting at 8:03 pm. Mrs. Boyd seconded. Ayes: Bell, Boyd, Lange, Kay, Berkowitz - 5 Noes: None Motion declared approved. (03/14/07 - 27) Respectfully submitted, Joan Hutchinson, Secretary TABLE OF MOTIONS (01/10/07 - 1) Accepted slate of officers (01/10/07 - 2) Designated Middletown Times Herald Record as official newspaper (01/10/07 - 3) Designated the Orange County Trust Company as official bank (01/10/07 - 4) Reappointed Richard Guertin as Library District Attorney (01/10/07 - 5) Adjournment (01/10/07 - 6) Approval of 12/13/06 minutes (01/10/07 - 7) Executive Session (01/10/07 - 8) Approved part-time salaries for 2007 (01/10/07 - 9) Approved Director & Administrative Assistant salaries for 2007 (01/10/07 - 10) Approved the contract for librarians (01/10/07 - 11) Approval of disbursements for December 2006 (01/10/07 - 12) Approved revised leave request for D. Libassi (01/10/07 - 13) Adjournment (02/07/07 - 14) Approval of 1/10/07 reorganizational minutes (02/07/07 - 15) Approval of 1/10/07 minutes (02/07/07 - 16) Approved disbursements for January 2007 (02/07/07 - 17) Approved the contract for clerical unit (02/07/07 - 18) Adjournment (03/14/07 - 19) Approval of 2/7/07 minutes (03/14/07 - 20) Approval of disbursements for January & February 2007 (03/14/07 - 21) Approval of Budget Amendment #7 for 2006 budget (03/14/07 - 22) Approval of Budget Amendment #1 for 2007 budget (03/14/07 - 23) Approved NYS Statistical Report (03/14/07 - 24) Approved policy to follow Fed Govt. System weekend holiday & Wednesday before Thanksgiving closing at 6:00pm (03/14/07 - 25) Approved new retainer agreement with Richard Guertin (03/14/07 - 26) Approved amendment to labor contracts to permit carrying over up to 10 days vacation for use in 2008 (03/14/07 - 27) Adjournment