MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES March 14, 2012 I. Attendance Present Mrs. Rosa Boyd, President Mrs. Lois Ruckert, Vice President Ms. Barbara Kay, Treasurer Mrs. Tonia Crown, Secretary Ms. Marlena Lange Mr. Richard C. Bell Mr. Matthew Pfisterer, Director Absent Mr. Carl Berkowitz - excused Visitors Robert Hubsher, RCLS Executive Director II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mrs. Rosa Boyd, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Ms. Lange moved for adoption of the minutes of the February 8, 2012 meeting. Ms. Kay seconded. Ayes: Bell, Boyd, Crown, Kay, Ruckert, Lange - 6 Noes: None Motion declared approved. (3/14/12 - 17) C. Visitor Comments Mr. Hubsher suggested to the Board that they should consider the possibility of having a referendum to expand the service area. He explained the reasons for this. D. Correspondence A copy of all correspondence sent to each Board member is attached to the official minutes. Mr. Berkowitz asked Mr. Pfisterer to please distribute a letter that Mr. Hubsher gave him from the Legislature addressed to Sheldon Silver supporting the reinstatement of aid to libraries. (attached to official minutes) E. President's Report Mrs. Boyd is sorry that she missed Library Day in Albany but she was away. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) G. Treasurer's Report Mr. Pfisterer reported on the accounts and balances. (attached to official minutes) H. Library Staff Reports No report. I. Committee Reports Finance Committee: Ms. Kay moved that the regular monthly disbursements for February 2012 in the amount of $149,162.11 having been audited by Marlena Lange and found to be correct, be approved. Mrs. Ruckert seconded. Ayes: Boyd, Bell, Crown, Lange, Kay, Ruckert - 6 Noes: None Motion declared approved. (3/14/12 - 18) BUDGET TRANSFER #1 Ms. Kay moved that the Board of Trustees of Middletown Thrall Library accept the Following budget transfers: TO: L7410.8420.12.0000.0 Insurance $3,200.00 FROM: L7410.8900.12.0000.0 contingency/capital service $3,200.00 To cover overdraft Mrs. Crown seconded. Ayes: Boyd, Bell, Crown, Lange, Kay, Ruckert - 6 Noes: None Motion declared approved. (3/14/12 - 19) Ms. Lange moved that any of the following five, Matthew Pfisterer, Director / Jill Fiumano, Business Manager / Rosa Boyd, President / Lois Ruckert, Vice-President / Barbara A. Kay, Treasurer, are hereby authorized to initiate buy and sell transactions and sell, assign and endorse for transfer certificates representing stocks, bonds, or other securities now registered or hereafter registered in the name of this Chartered Special District Public Library. Transactions of $20,000 or greater, require authorization by any two of the five listed above. We, Matthew Pfisterer, Director / Jill Fiumano, Business Manager / Rosa Boyd, President / Lois Ruckert, Vice-President / Barbara A. Kay, Treasurer, of the Thrall Public Library District of Middletown and Wallkill hereby certify that the foregoing is a true copy of a resolution duly adopted by the Board of Trustees of the said Thrall Public Library District of Middletown and Wallkill at a meeting held on the 14 day of March, 2012, at which a quorum was present and voting and the same has not been repealed or amended and remains in full force and effect and does not conflict with the New York State Charter of said Thrall Public Library District of Middletown and Wallkill. Mrs. Ruckert seconded. Ayes: Boyd, Bell, Crown, Lange, Kay, Ruckert - 6 Noes: None Motion declared approved. (3/14/12 - 20) I. Committee Reports Con't. Building & Grounds: Ms. Lange reported on Building & Grounds. Library staff detected a gas odor when opening the building on Tuesday, February 22, 2012. Orange and Rockland Utilities completed an inspection of their lines and the Technician was unable to detect a gas leak. Tri-County was called and they determined that the leak was coming from a defective gas line in the building. The necessary repairs were made with no interruption of library service. Following the garbage pick-up on March 8, 2012, the dumpster was left unsecured in its holding area, and it eventually rolled out of the pen, down the handicapped ramp and into the handicapped parking space where it damaged Thrall Library staff member Carole Sutton's car. We have submitted a claim to our insurance carrier on her behalf. I have instructed custodial staff to make sure the dumpster is adequately secured. We have received a prototype for a Volunteer's plaque from partners in Recognition. It will be available for viewing at the Board meeting. Repairs were made to the top step on the Library's second floor. J. Old Business Mr. Pfisterer reported that we are working with a company called Partners in Recognition for a donor recognition plaque for the library. We have received a prototype for a second plaque to honor library volunteers. Discussion followed. K. New Business Discussion was held on the Trustee Oath's of Office being filed with Orange County. Discussion was held on library district expansion. . L. Adjournment Ms. Lange moved to adjourn the meeting at 8:30pm. Mrs. Ruckert seconded. Ayes: Bell, Boyd, Crown, Kay, Lange, Ruckert - 6 Noes: None Motion declared approved. (3/14/12 - 21) Respectfully submitted, Tonia Crown, Secretary TABLE OF MOTIONS (01/11/12 - 1) Accepted slate of officers (01/11/12 - 2) Designated Middletown Times Herald Record as official newspaper (01/11/12 - 3) Designated the Orange County Trust Company as official bank (01/11/12 - 4) Designated Stifel-Nicholas as Investment Firm (01/11/12 - 5) Appointed Robert Isseks as Library District's Attorney (01/11/12 - 6) Adjournment (01/11/12 - 7) Approval of 12/14/11 minutes (01/11/12 - 8) Approved BUDGET AMENDMENT 38 12/31/11 (01/11/12 - 9) Approved monthly disbursements for November 2011 (01/11/12 - 10) Adjournment (02/08/12 - 11) Approval of 1/11/12 organizational minutes (02/08/12 - 12) Approval of 1/11/12 minutes (02/08/12 - 13) Approved BUDGET AMENDMENT #9 (12/31/11); monthly disbursements for December 2011; BUDGET TRANSFER #3 (12/31/11) (02/08/12 - 14) Approved BUDGET AMENDMENT #1; monthly disbursements for January 2012 (02/08/12 - 15) Approved using paper ballots for 2012 budget vote (02/08/12 - 16) Adjournment (03/14/12 - 17) Approval of 2/8/12 minutes (03/14/12 - 18) Approved monthly disbursements for February 2012 (03/14/12 - 19) Approved BUDGET TRANSFER #1 (03/14/12 - 20) Approved Stifel Nicolaus & Co. resolution (03/14/12 - 21) Adjournment