MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES April 8, 2015 I. Attendance Ms. Lange called the roll. Present Mrs. Lois Ruckert, President Mrs. Tonia Crown, Vice President Ms. Marlena Lange, Secretary Ms. Barbara Kay, Treasurer Mr. Richard C. Bell Mrs. Rosa Boyd Mr. Carl Berkowitz Mr. Matthew Pfisterer, Director Absent None Visitors None II. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report III. Discussion and Recommendation A. Mrs. Lois Ruckert, President, opened the meeting at 5:01pm and led the pledge to the flag. B. Minutes Ms. Kay moved for adoption of the minutes of the March 11, 2015 meeting. Mrs. Crown seconded. Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd, Kay - 7 Noes: None Motion declared approved. (04/08/15 - 23) C. Visitor Comments No visitors. D. Correspondence A copy of all correspondence sent to each Board member is attached to the official minutes. E. President's Report Mrs. Ruckert reported speaking to a woman, who has a mission to try to publicize the telecoil and the hearing loop. Discussion followed. A brochure will be in the April Board packets for Board members to view. F. Director's Report Con't. (A copy of the Director's Report sent to each Board member is attached to the official minutes.) G. Financial Officer's Report Mr. Pfisterer reported on the accounts and balances. H. Committee Reports Finance Committee: Ms. Kay moved that the regular monthly disbursements for March 2015 in the amount of $88,650.33 having been audited by Tonia Crown and found to be correct, be approved. Mr. Berkowitz seconded. Ayes: Ruckert, Bell, Berkowitz, Boyd, Crown, Lange, Kay - 7 Noes: None Motion declared approved. (04/08/15 - 24) Building & Grounds: Ms. Lange reported on Building & Grounds. Mr. Pfisterer requested bids for engineering blueprints and specs for the installation of a new gas boiler system from two additional firms in addition to the five local engineering firms he has contacted previously. One of the recent contacts has been in for a site visit and has promised a bid shortly. The other company said they will be in for a site inspection this week. Mr. Pfisterer received no further bids on the project to date. The first floor women's room is in need of new tile flooring. There are a few tiles that have come up. Mr. Pfisterer asked the head custodian to investigate replacement tile options. Our exterminating company informed Mr. Pfisterer that there were no infestation issues in the building. Discussion was held on signage for using the Children's Room bathroom. I. Old Business Mr. Berkowitz discussed homework help. Mrs. Boyd discussed the Heritage Trail Committee using the Board Room to meet the second Thursday of the month. Mr. Pfisterer said to call Shelley for availability. J. New Business Mr. Pfisterer discussed having a policy on Electrical & USB Port Access. Discussion followed. Mr. Pfisterer had a request from an on-line college student to use the Board Room for one day (8-10 hrs.) to complete their dissertation. Discussion followed. Mr. Pfisterer asked for volunteers for the 2016 Budget Committee. The first meeting will be the first week of May. Mrs. Crown and Mr. Bell volunteered. Ms. Lange moved to approve the 2015 election timetable. Mr. Berkowitz seconded. Ayes: Ruckert, Bell, Berkowitz, Boyd, Crown, Lange, Kay - 7 Noes: None Motion declared approved. (04/08/15 - 25) L. Adjournment Mr. Berkowitz moved to adjourn the meeting at 5:45pm. Mrs. Boyd seconded. Ayes: Ruckert, Bell, Berkowitz, Boyd, Crown, Lange, Kay - 7 Noes: None Motion declared approved. (04/08/15 -26) Respectfully submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/14/15 - 1) Accepted slate of officers (01/14/15 - 2) Designated Middletown Times Herald Record as official newspaper (01/14/15 - 3) Designated the Orange County Trust Company as official bank (01/14/15 - 4) Designated Stifel-Nicholas as Investment Firm (01/14/15 - 5) Appointed Robert Isseks as Library District's Attorney (01/14/15 - 6) Adjournment (01/14/15 - 7) Approval of 12/18/14 minutes (01/14/15 - 8) Approved BUDGET AMENDMENT #8 (12/31/14); BUDGET AMENDMENT #1 (01/14/15) (01/08/15 - 9) Adjournment (02/11/15 - 10) Approval of 1/14/15 reorganizational minutes (02/11/15 - 11) Approval of 1/14/15 minutes (02/11/15 - 12) Executive session (02/11/15 - 13) Approved BUDGET AMENDMENT #2; monthly disbursements for December 2014 and January 2015 (02/11/15 - 14) Executive session (02/11/15 - 15) Adjournment (03/11/15 - 16) Approval of 2/11/15 minutes (03/11/15 - 17) Approved BUDGET AMENDMENT #9 (12/31/2014) (03/11/15 - 18) Approved BUDGET TRANSFER #3 (Final - 12/31/2014) (03/11/15 - 19) Approved monthly disbursements for February 2015 (03/11/15 - 20) Executive session (03/11/15 - 21) Accepted NYS Annual Report for 2014 (03/11/15 - 22) Adjournment (04/08/15 - 23) Approval of 3/11/15 minutes (04/08/15 - 24) Approved monthly disbursements for March 2015 (04/08/15 - 25) Approved 2015 election timetable (04/08/15 - 26) Adjournment