MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES June 9, 2021 I. Attendance Ms. Lange called the roll. Present Mr. Richard C. Bell, President Mrs. Marianne Sciucco, Vice President Mrs. Tonia Crown, Financial Officer (arrived at 5:02pm) Ms. Marlena Lange, Secretary Mr. Carl Berkowitz Ms. Frances Amelio Bishop Robert Smith Mr. Matthew Pfisterer, Director Absent Visitors II. Agenda A. Roll Call G. Financial Officer’s Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President’s Report K. Adjournment F. Director’s Report III. Discussion and Recommendation A. Mr. Bell, President, opened the meeting at 5:00pm and led the pledge. B. Minutes Ms. Lange moved for adoption of the minutes of the May 12, 2021 meeting. Mrs. Sciucco seconded. Ayes: Bell, Berkowitz, Lange, Crown, Sciucco, Smith, Amelio – (7) Noes: None Motion declared approved. (6/09/21 – 25) C. Visitor Comments/Staff Report Con’t. None D. Correspondence A copy of any correspondence is sent to each Board member and is attached to the official minutes. E. President’s Report No report. F. Director’s Report (A copy of the Director’s Report sent to each Board member is attached to the official minutes.) There was a second pop-up drive from Catholic Charity on June 2, 2021. A correction of a recipient of the Orange County Youth Bureau’s Award for 2021 is Linda Emanuel. G. Financial Officer’s Report Mr. Berkowitz moved that the regular monthly disbursements for April, 2021 in the amount of $116,949.92 having been audited by Bishop Smith and found to be correct, be approved. Mrs. Crown seconded. Ayes: Bell, Berkowitz, Lange, Crown, Sciucco, Smith, Amelio – (7) Noes: None Motion declared approved. (6/09/21 – 26) Mr. Berkowitz moved that the regular monthly disbursements for May, 2021 in the amount of $268,626.97 having been audited by Frances Amelio and found to be correct, be approved. Ms. Lange seconded. Ayes: Bell, Berkowitz, Lange, Crown, Sciucco, Smith, Amelio – (7) Noes: None Motion declared approved. (6/09/21 – 27) Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Library accepts the following budget transfer to cover P/T Custodial Salaries. TO: L7410.8164.12.0000.6 Cleaners, Part Time $7,500.00 FROM: L7410.8158.12.0000.6 Librarians, Part Time $7,500.00 Bishop Smith seconded. Ayes: Bell, Berkowitz, Lange, Crown, Sciucco, Smith, Amelio – (7) Noes: None Motion declared approved. (6/09/21 – 28) H. Committee Reports Building & Grounds: New parts were ordered and installed for air handler three but the technician could not restore service. A short time later there were additional mechanical failures with our two other cooling systems. Technicians were in the building on June 7, 2021 and were able to bring all systems online. Replacement parts have been ordered and I have received a project estimate of approximately $11,000 to complete the necessary repairs. This proposal will require a vote of our Board of Trustees. Ms. Amelio moved for replacement parts for air handler that was received a project estimate of approximately $11,000 to complete the necessary repairs. Mrs. Crown seconded. Ayes: Bell, Berkowitz, Lange, Crown, Sciucco, Smith, Amelio – (7) Noes: None Motion declared approved. (6/09/21 – 29) Our exterminators have notified us that we are not currently experiencing any insect infestation issues. Budget Committee: Discussion was held on the 2022 Budget. I. Old Business No report. J. New Business Mr. Berkowitz moved to extend Library fines through September 20, 2021. Ayes: Bell, Berkowitz, Lange, Crown, Sciucco, Smith, Amelio – (7) Noes: None Motion declared approved. (6/09/21 – 30) K. Adjournment Mrs. Sciucco moved to adjourn the meeting at 5:28pm. Ms. Amelio seconded. Ayes: Bell, Lange, Berkowitz, Crown, Sciucco, Smith, Amelio – 7 Noes: None Motion declared approved. (6/09/21 – 31) Respectfully submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/13/21-1) Accepted slate of officers (01/13/21-2) Designated Middletown Times Herald Record as official newspaper (01/13/21-3) Designated the Orange Bank and Trust as official bank (01/13/21-4) Appointed Alex Smith & Elizabeth Hunter as Library District’s Attorney (01/13/21-5) Designated Nugent & Haeussler, P.C. Audit Firm (01/13/21-6) Adjournment (01/13/21-7) Approval of adoption of the minutes of the 12/9/20 meeting (01/13/21-8) Adjournment (02/10/21-9) Approval of adoption of the reorganizational minutes of the 1/13/21 mtg. (02/10/21-10) Approval of adoption of the regular minutes of the 1/13/21 mtg. (02/10/21-11) Approved monthly disbursement for October (02/10/21-12) Approved monthly disbursement for December (02/10/21-13) Adjournment (03/10/21-14) Approval of adoption of the minutes of the 2/10/21 meeting (03/10/21-15) Adopted Public Employer Health Emergency Plan (03/10/21-16) Accepted the 2020 Annual Report (03/10/21-17) Adjournment (04/14/21-18) Approved of adoption of the minutes of the 3/10/21 meeting (04/14/21-19) Adopted the changes of By-Laws (04/14/21-20) Approved Election Timetable for 10/5/21 (04/14/21-21) Adjournment (05/12/21-22) Approved of adoption of the minutes of the 4/14/21 meeting (05/12/21-23) Approved monthly disbursement for February 2021 (05/12/21-24) Adjournment (06/09/21-25) Approved of adoption of the minutes of the 5/12/21 meeting (06/09/21-26) Approved monthly disbursements for April 2021 (06/09/21-27) Approved monthly disbursements for May 2021 (06/09/21-28) Approved BUDGET TRANSFER #1 (06/09/21-29) Approval approximately $11,000 to complete necessary repairs for air handler (06/09/21-30) Approved to extend Library Fines through 9/30/21 (06/09/21-31) Adjournment