MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES June 10, 2009 I. Attendance Mrs. Hutchinson called the roll: Present Ms. Marlena Lange, President Mr. Carl Berkowitz, Vice President Mrs. Joan Hutchinson, Secretary Mrs. Rosa Boyd Mr. Richard C. Bell Mrs. Lois Ruckert Mr. Kevin J. Gallagher, Director Absent Ms. Barbara Kay, Treasurer (excused) Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Ms. Marlena Lange, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Mrs. Boyd moved for adoption of the minutes of the May 13, 2009 meeting. Mr. Berkowitz seconded. Ayes: Lange, Bell, Boyd, Berkowitz, Hutchinson, Ruckert – 6 Noes: None Motion declared approved. (6/10/09 – 38) C. Visitor Comments No visitors. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. Ms. Lange reported sending a letter to Governor Paterson regarding the MTA payroll tax. A copy of the letter was also copied to Aileen Gunther and she responded that she will continue to work for restored funding. E. President's Report M. Lange reported that at the next Friend's meeting they will bring up the ad for the RCLS journal. Mr. Berkowitz reported that in the absence of the President, he represented the Board at Brian Fucci's Eagle Court of honor. Ms. Lange reported that she will be at the next RCLS Board meeting. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that circulation has been continuing to go up. DVD borrowing has accounted for more than 10% of the monthly circulation. Mr. Gallagher reported that the bill that would allow the state more latitude in facilitating the mergers of units of local governments have passed. G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. H. Library Staff Reports Mrs. Mary Susan Flannery Climes, Head of Reference, reported on the 24/7 reference service as well as other reference topics. (Report attached to official minutes) I. Committee Reports Finance Committee: Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library accept the following budget transfers: BUDGET TRANSFER #1 1. TO: L7410.8462.12.0000.0 Service Contracts $650.00 FROM: L9010.8802.12.0000.0 Retirement $650.00 (To cover CPI Copiers and A & S collection fees) Mr. Berkowitz seconded. Ayes: Lange, Bell, Boyd, Hutchinson, Berkowitz, Ruckert – 6 Noes: None Motion declared approved. (6/10/09 – 39) Mrs. Boyd moved that the regular monthly disbursements for May 2009 in the amount of $66,353.69 having been audited by Carl Berkowitz and found to be correct, be approved. Mrs. Hutchinson seconded. Ayes: Lange, Bell, Boyd, Hutchinson, Berkowitz, Ruckert – 6 Noes: None Motion declared approved. (6/10/09 – 40) Building & Grounds: Ms. Lange reported that Rob Winship and Jeff Warner installed the new shelving for the expansion of the DVD collection. The shelving has been placed behind, and inside of, the Union News. The shelving for the first floor area in front of the Union News has been delayed due to the manufacturer producing the wrong sized bases. It is now expected to be shipped and installed within the next three weeks. The air handling units had their annual service (changing filters, lubricating belts, etc.) the week of June 1st. The work was performed by Tri-County Mechanical. Richard Weld, part-time custodian, is expected to be returning to work this week. J. Old Business Mr. Bell, moved to accept the Audit report for the year ended December 31, 2008. Mrs. Hutchinson seconded. Ayes: Lange, Bell, Boyd, Hutchinson, Berkowitz, Ruckert – 6 Noes: None Motion declared approved. (6/10/09 – 41) K. New Business The Board discussed the proposed 2010 library budget. At the July8th meeting the Board will need to adopt a proposed budget that will be made available for public review on the website and through print copies in the building. The September meeting will include the public hearing on the proposed budget. Following the public hearing, the proposed budget will be adopted and presented for the October 6th budget/trustee vote. The Board held a discussion of possible borrowing restrictions on neighboring libraries. (Report attached to official minutes) L. Adjournment Mr. Berkowitz moved to adjourn the meeting at 8:38pm. Mrs. Hutchinson seconded. Ayes: Lange, Bell, Boyd, Hutchinson, Berkowitz, Ruckert – 6 Noes: None Motion declared approved. (6/10//09 – 42) Respectfully submitted, Joan Hutchinson, Secretary TABLE OF MOTIONS (01/14/09 - 1) Accepted slate of officers (01/14/09 - 2) Designated Middletown Times Herald Record as official newspaper (01/14/09 - 3) Designated the Orange County Trust Company as official bank (01/14/09 - 4) Reappointed Richard Guertin as Library District Attorney (01/14/09 - 5) Adjournment (01/14/09 - 6) Approval of 12/10/08 minutes (01/14/09 - 7) Adjournment (02/11/09 – 8) Approval of 1/14/09 reorganizational minutes (02/11/09 – 9) Approval of 1/14/09 minutes (02/11/09 – 10) Approved monthly disbursements for December 2008 (02/11/09 – 11) Approved monthly disbursements for January 2009 (02/11/09 – 12) Approved BUDGET TRANSFER #8 – final transfers for 2008 (02/11/09 – 13) Approved BUDGET AMENDMENT #11 – received from Friends for 2008 (02/11/09 – 14) Approved increased hourly salaries for P.T. Librarians (02/11/09 – 15) Executive session (02/11/09 – 16) Adjournment (03/11/09 – 17) Approval of 2/11/09 minutes (03/11/09 – 18) Approved monthly disbursements for February 2009 (03/11/09 – 19) Executive session (03/11/09 – 20) Adjournment (04/07/09 – 21) Approval of 3/11/09 minutes (04/07/09 – 22) Approved monthly disbursements for March 2009 (04/07/09 – 23) Approved BUDGET AMENDMENT #1 (04/07/09 – 24) Approved February Treasurer's Report (04/07/09 – 25) Approved March Treasurer's Report (04/07/09 – 26) Approved October 6, 2009 election timetable (04/07/09 – 27) Approved increases for Election Inspectors (04/07/09 – 28) Accepted the establishment 0f 8/31 for setting final assessed values from Library District communities (04/07/09 – 29) Executive session (04/07/09 – 30) Adjournment (05/13/09 – 31) Approval of 4/7/09 minutes (05/13/09 – 32) Approved ¼ page ad for RCLS Journal (05/13/09 – 33) Approved monthly disbursements for April 2009 (05/13/09 – 34) Approved BUDGET TRANSFER #9 – due to Audit adjustments for 2008 (05/13/09 – 35) Approved the Gift Acceptance Policies & Guidelines (05/13/09 – 36) Executive session (05/13/09 – 37) Adjournment (06/10/09 – 38) Approval of 5/13/09 minutes (06/10/09 – 39) Approved BUDGET TRANSFER #1 (06/10/09 – 40) Approved monthly disbursements for May 2009 (06/10/09 – 41) Accepted 2008 Audit Report (06/10/09 – 42) Adjournment