MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES July 14, 2004 I. Attendance Ms. Lange called the roll: Present Mr. Carl Berkowitz, President Mr. Richard C. Bell, Vice President Ms. Marlena Lange, Secretary Ms. Eileen Connolly Mrs. Joan Hutchinson Mr. Kevin J. Gallagher, Director Absent Mrs. Rosa Boyd, Treasurer (excused) Ms. Sally Taylor (excused) Visitors Mary Susan Flannery Climes, Librarian's Union Carole Sutton, Clerical Union Debbie Libassi, Business Office II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Carl Berkowitz, President, opened the meeting at 7:02pm and led the pledge to the flag. B. Minutes Mr. Bell moved for adoption of the minutes of June 9, 2004. Mrs. Hutchinson seconded. Ayes: Berkowitz, Bell, Lange, Hutchinson, Connolly - 5 Noes: None Motion declared approved. (07/14/04 - 46) C. Visitor Comments Mary Susan Flannery Climes and Carole Sutton asked the Board if they could sit down with a few Board members to discuss the contracts. Discussion followed. Ms. Connolly moved to go into executive session at 7:07pm for the discussion of contractual matters. Ms. Lange seconded. Ayes: Berkowitz, Bell, Lange, Hutchinson, Connelly - 5 Noes: None Motion declared approved. (07/14/04 - 47) The Board returned from executive session at 7:12pm. The Board reported that they are in agreement that they would like to discuss the contracts with the unions. The Board will appoint a couple of members from the Board and Mr. Gallagher will get back to Mary and Carole with some dates. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. A letter was received from Rehabilitation Support Services with a donation in appreciation for the use of the conference room. E. President's Report Mr. Berkowitz discussed the article in today's paper about Greenville and library service. Discussion followed. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that 200 registration cards were picked up by an employee from the Middletown Summer School program at Maple Hill. G. Treasurer's Report Ms. Libassi reported on the accounts and balances. Discussion followed. H. Library Staff Reports No report. I. Committee Reports Building & Grounds Committee: (Report attached to official minutes.) Mr. Gallagher reported that the insulation work is scheduled to start July 19th. Discussion followed. Finance Committee: Mrs. Hutchinson moved that the regular monthly disbursements for June, 2004 in the amount of $74,647.10 having been audited by Sally Taylor and found to be correct, be approved. Ms. Lange seconded. Ayes: Berkowitz, Bell, Hutchinson, Lange, Connolly - 5 Noes: None Motion declared approved. (07/14/04 - 48) J. Old Business No report. K. New Business Mr. Gallagher proposed new hours for Summitfield starting after Labor Day. The new hours would be 12:30-5:00pm. Ms. Lange moved to extend the hours for Summitfield by a half hour. Mrs. Hutchinson seconded. Ayes: Berkowitz, Bell, Hutchinson, Lange, Connelly - 5 Noes: None Motion declared approved. (07/14/04 - 49) Mr. Gallagher and Ms. Libassi reported on the 2003 audit report. Discussion followed. Ms. Connelly moved to go into executive session at 8:47pm for the purpose of labor issues. Ms. Lange seconded. Ayes: Berkowitz, Bell, Hutchinson, Lange, Connelly - 5 Noes: None Motion declared approved. (07/14/04 - 50) The Board returned from executive session at 9:42pm. L. Adjournment Ms. Connelly moved to adjourn the meeting at 9:43pm. Ms. Lange seconded. Ayes: Berkowitz, Bell, Hutchinson, Lange, Connelly - 5 Noes: None Motion declared approved. (07/14/04 - 51) Respectfully submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/14/04 - 1) Accepted slate of officers (01/14/04 - 2) Designated Middletown Times Herald Record as official newspaper (01/14/04 - 3) Accepted resolution to open bank account at Orange County Trust Company (01/14/04 - 4) Approval of 12/10/03 minutes (01/14/04 - 5) Approval of disbursements for November 2003 (01/14/04 - 6) Approval of payroll register of deductions for 10/29, 11/12 & 11/26/03 (01/14/04 - 7) Approved manual checks for October 2003 (01/14/04 - 8) Approval of disbursements for December 2003 (01/14/04 - 9) Approval of payroll register of deductions for 12/10 & 12/19/03 (01/14/04 - 10) Approved Budget Transfer #1 (01/14/04 - 11) Approved to rollover Walts CD for 30 days (01/14/04 - 12) Resolution authorizing Board Pres. & Exec. Director to execute necessary documents & pay the necessary fees (01/14/04 - 13) Executive Session (01/14/04 - 14) Adjournment (03/10/04 - 15) Approval of 1/14/04 minutes (03/10/04 - 16) Approval of regular monthly disbursements for 3/2/04 (03/10/04 - 17) Approval of manual checks for January 2004 (03/10/04 - 18) Approved budget transfer #2 (03/10/04 - 19) Approved savings account be closed and transfer funds to money market account (03/10/04 - 20) Approved two accounts at Bank of New York be closed and transferred to money market account at Orange County Trust (03/10/04 - 21) Resolution on vehicles parked overnight on Thrall Library property (03/10/04 - 22) Replacement for vacant Board seat (03/10/04 - 23) Pay membership to OLA (03/10/04 - 24) Executive session (03/10/04 - 25) Adjournment (04/14/04 - 26) Approval of 3/10/04 minutes (04/14/04 - 27) Executive Session (04/14/04 - 28) Approval of disbursements for 3/26/04 (04/14/01 - 29) Approved submitting documents for Parent & Child Genealogy & Local History Grant (04/14/04 - 30) Authorized donation of old chairs to local non-profit group (04/14/04 - 31) Adjournment (05/12/04 - 32 Approval of 4/14/04 minutes (05/12/04 - 33) Approval of disbursements for April 2004 (05/12/04 - 34) Approval of timetable for 2004 election (05/12/04 - 35) Approved summer schedule (05/12/04 - 36) Executive session (05/12/04 - 37) Adjournment (06/09/04 - 38) Approval of 5/12/04 minutes (06/09/04 - 39) Approval of disbursements for May 2004 (06/09/04 - 40) Approved Budget Amendment #1 (06/09/04 - 41) Approved Budget Transfer #3 (06/09/04 - 42) Approved policy for banning cell phones (06/09/04 - 43) Approved policy for Seasonal Borrowing Cards (06/09/04 - 44) Executive Session (06/09/04 - 45) Adjournment (07/14/04 - 46) Approval of 6/9/04 minutes (07/14/04 - 47) Executive Session (07/14/04 - 48) Approval of disbursements for June 2004 (07/14/04 - 49) Extend Summitfield hours to 12:30-5 (07/14/04 - 50) Executive Session (07/14/04 - 51) Adjournment (07/28/04 - 52) Executive session (07/28/04 - 53) Adjournment