MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES July 14, 2010 I. Attendance Mrs. Ruckert called the roll: Present Mr. Carl Berkowitz, President Mrs. Rosa Boyd, Vice President Ms. Barbara Kay, Treasurer Mrs. Lois Ruckert, Secretary Ms. Marlena Lange Mrs. Tonia Crown Mr. Richard C. Bell Mr. Kevin J. Gallagher, Director Absent None Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Ms. Kay moved for adoption of the minutes of the June 9, 2010 meeting. Mrs. Ruckert seconded. Ayes: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7 Noes: None Motion declared approved. (7/14/10 - 47) C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. E. President's Report Mr. Berkowitz reported that RCLS will be changing their three hour board meetings to no more than two hours. Discussion followed. Mr. Berkowitz reported that there are no longer any special restrictions on Mamakating patrons. Discussion followed. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that if the formula holds, state aid will be cut to approximately $12,266 which would represent a loss of $1234 in 2010. Mr. Gallagher reported that on Monday, July 19th, Attorney General Andrew Cuomo will be here for the public to ask questions about what his office does for the taxpayers. G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. (Attached to official minutes) H. Library Staff Reports No report. I. Committee Reports Finance Committee: Mrs. Boyd moved that the regular monthly disbursements for June 2010 in the amount of $96,573.31 having been audited by Lois Ruckert and found to be correct, be approved. Ms. Lange seconded. Ayes: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7 Noes: None Motion declared approved. (7/14/10 - 48) Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library accept the following budget transfers: BUDGET TRANSFER #2 TO: L7410.8521.12.3814.5 Young Adult Books $2,000.00 FROM: L7410.8521.12.3813.5 Children's Books $2,000.00 Per request from Bridget Manigo, dept. head Mrs. Ruckert seconded. Ayes: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7 Noes: None Motion declared approved. (7/14/10 - 49) Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library amend the 2010 budget to be increased as follows: ADD Revenue L2705 Gifts & Donations $ 40.00 ADD Appropriations: L7410.8522.12.3901.5 Adult Media $ 40.00 Mr. Bell seconded. Ayes: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7 Noes: None Motion declared approved. (7/14/10 - 50) Personnel Committee: Mr. Bell reported that all of the members of the committee have reviewed all of the resumes. We have 41 applicants. Mr. Bell has scheduled a meeting of the committee for Monday, July 19th at 2:00pm to go over the resumes and determine which ones we want to interview and go forward from there. Building & Grounds: One of the toilets in the second floor men's room was replaced. The original one was damaged and could not be repaired. Hunter Elevator has been in several times working on problems with the elevator: sticking door; elevator not responding to signals from buttons; sticking between floors. The problems seem to have been repaired. Simplex Grinnell was in the end of the week of July 5th to address leaking problems in the building sprinkler system and to test all sensors. The custodians have been watering the garden area near the staff entrance early in the morning and/or in the evenings due to the drought conditions. Day Automation worked (remotely) to reset the air conditioning controls after some power surges in recent days. Tri-County is working to address a problem affecting the a/c in the Meeting room. J. Old Business Mr. Gallagher reported that he has been in contact with the company about appraising the painting from the estate of Prudence Morrison Gow. He has had no response. K. New Business Mr. Gallagher presented the Proposed 2011 Library District Budget. Discussion followed. Mr. Bell moved to accept the Proposed 2011 Library District Budget as presented. Mrs. Crown seconded. Ayes: Berkowitz, Bell, Crown, Kay, Ruckert - 5 Noes: Boyd, Lange - 2 Motion declared approved. (7/14/10 - 51) Mss. Lange moved to go into executive session at 8:30pm to discuss contract negotiations. Mrs. Crown seconded. Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7 Noes: None Motion declared approved. (7/14/10 - 52) The Board returned from executive session at 9:03pm. L. Adjournment Ms. Lange moved to adjourn the meeting at 9:04pm. Mrs. Boyd seconded. Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7 Noes: None Motion declared approved. (7/14/10 - 53) Respectfully submitted, Lois Ruckert, Secretary TABLE OF MOTIONS (01/13/10 - 1) Accepted slate of officers (01/13/10 - 2) Designated Middletown Times Herald Record as official newspaper (01/13/10 - 3) Designated the Orange County Trust Company as official bank (01/13/10 - 4) Reappointed Richard Guertin as Library District Attorney (01/13/10 - 5) Adjournment (01/13/10 - 6) Approval of 12/09/09 minutes (01/14/10 - 7) Approved BUDGET AMENDMENT #6 (12/31/09) (01/13/10 - 8) Approved BUDGET AMENDMENT #1 (01/13/10 - 9) Accepted Insurance change from Chubb to Utica National (01/13/10 - 10) Executive session (01/13/10 - 11) Adjournment (02/11/10 - 12) Approval of 1/13/10 organizational meeting minutes (02/11/10 - 13) Approval of 1/13/10 minutes (02/11/10 - 14) Approved monthly disbursement for December 2009 (02/11/10 - 15) Approved BUDGET TRANSFER #5 (12/31/2009) (02/11/10 - 16) Approved resolution on library systems (02/11/10 - 17) Executive session (02/11/10 - 18) Adjournment (03/10/10 - 19) Approval of 2/11/10 minutes (03/10/10 - 20) Approved monthly disbursement for January 2010 (03/10/10 - 21) Approved monthly disbursement for February 2010 (03/10/10 - 22) Accepted NYS Annual Report (03/10/10 - 23) Approved Stifel Nicolaus as investment firm (03/10/10 - 24) Executive session (03/10/10 - 25) Adjournment (04/14/10 - 26) Approval of 3/10/10 minutes (04/14/10 - 27) Approved BUDGET AMENDMENT #2 (04/14/10 - 28) Approved monthly disbursement for March 2010 (04/14/10 - 29) Accepted timetable for 10/5/10 election (04/14/10 - 30) Executive session (04/14/10 - 31) Resumed regular board meeting (04/14/10 - 32) Adjournment (05/12/10 - 33) Accepted auditor's report (05/12/10 - 34) Approval of 4/14/10 minutes (05/12/10 - 35) Approved monthly disbursement for April 2010 (05/12/10 - 36) Approved BUDGET AMENDMENT #3 (05/12/10 - 37) Approved BUDGET TRANSFER #1 (05/12/10 - 38) Approved donating old lounge chairs to Emergency Housing (05/12/10 - 39) Executive Session (05/12/10 - 40) Resumed regular Board Meeting (05/12/10 - 41) Adjournment (06/09/10 - 42) Approval of 5/12/10 minutes (06/09/10 - 43) Approved monthly disbursement for May 2010 (06/09/10 - 44) Approved Dress Code Policy (06/09/10 - 45) Executive Session (06/09/10 - 46) Adjournment (07/14/10 - 47) Approval of 6/9/10 minutes (07/14/10 - 48) Approved monthly disbursement for June 2010 (07/14/10 - 49) Approved BUDGET TRANSFER #2 (07/14/10 - 50) Approved BUDGET AMENDMENT #4 (07/14/10 - 51) Approved Proposed 2011 Budget (07/14/10 - 52) Executive session (07/14/10 - 53) Adjournment