MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
                        				

September 5, 2018



  I.  Attendance
      Mrs. Sciucco called the roll.
      Present
      Mr. Richard C. Bell, President   
      Mr. Carl Berkowitz, Vice President 
      Mrs. Tonia Crown, Financial Officer   
      Mrs. Marianne Sciucco, Secretary 
      Ms. Linda Martini 
      Mrs. Rosa Boyd 
      Ms. Marlena Lange 
      Mr. Matthew Pfisterer, Director 
     
      Absent
       
      Visitors
      None


II.   Agenda
       A.  Roll Call                 G.  Financial Officer's Report
       B.  Minutes                   H.  Committee Report 
       C.  Visitor Comments          I.   Old Business
       D.  Correspondence            J.   New Business
       E.  President's Report        K.   Adjournment
       F.  Director's Report			 


III. Discussion and Recommendation	
A.	Mr. Bell, President, opened the meeting at 7:01pm and led the pledge

	Mr. Berkowitz moved to open the Public Hearing for the 2019 Library District Budget.
	Mrs. Crown seconded.
	Ayes:  Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco -7
	Noes:  None
	Motion declared approved.  (09/05/18 - 47)


B. Minutes

	Mrs. Boyd moved for adoption of the minutes of the July 11, 2018 meeting.  Mrs. 
	Sciucco seconded.  
	Ayes:  Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco -7
	Noes:  None
	Motion declared approved.  (09/05/18 - 48)

	
C.    Visitor Comments/Staff Report
	No report.


D.    Correspondence 
	A copy of any correspondence is sent to each Board member and is attached to the official
	Minutes.
  	   	   

E.     President's Report  
	No report.
	 	

F.    Director's Report
	(A copy of the Director's Report sent to each Board member is attached to the official minutes.)


G.    Financial Officer's Report
	A copy of the accounts and balances are attached to the official minutes.


H.   Committee Reports
	Mr. Berkowitz moved that the regular monthly disbursements for July, 2018 in the 
	Amount of $131,541.87 having been audited by Marlena Lange and found to be 
	Correct, be approved.  Ms. Martini seconded.
	Ayes:  Bell, Berkowitz, Crown, Boyd, Martini, Lange, Sciucco - 7
	Noes:  None
	Motion declared approved.  (09/05/18 - 49)

	Mr. Berkowitz moved that the regular monthly disbursements for August, 2018 in the 
	Amount of $76,476.46 having been audited by Richard Bell and found to be 
	Correct, be approved.  Ms. Lange seconded.
	Ayes:  Bell, Berkowitz, Crown, Boyd, Martini, Lange, Sciucco - 7
	Noes:  None
	Motion declared approved.  (09/05/18 -50)

	Ms. Lange moved that hearing no one from the public, to close the Public Hearing on the 2019 Library District Budget.  Mrs. Boyd seconded.
	Ayes:  Bell, Berkowitz, Crown, Boyd, Martini, Lange, Sciucco - 7
	Noes:  None
	Motion declared approved.  (09/05/18 -51)

	Mr. Berkowitz moved to approve the 2019 Budget for Middletown Thrall Library.  Mrs. 
	Sciucco seconded.
	Ayes:  Bell, Berkowitz, Crown, Boyd, Martini, Lange, Sciucco - 7
	Noes:  None
	Motion declared approved.  (09/05/18 -52)

	Ms. Lange moved to go into executive session at 7:18pm to discuss contracts and 
	The employment history of a particular employee.  Mrs. Crown seconded.
	Ayes:  Bell, Berkowitz, Boyd, Crown, Lange, Martini; Sciucco -7
	Noes:  None
	Motion declared approved.  (09/05/18 -53)

	The Board returned from executive session at 7:35pm.

	Building & Grounds:  The contract for the replacement of our boilers has been reviewed 
	by our attorney and signed.  We expect to be completed by November 1, 2018 which will 
	be in compliance with the project completion extension we received from NYS 
	Department of Library Development.

	Mr. Pfisterer received a quote from Precision Roofing to complete repairs to the 
	decorative roof tiles and to make other repairs as needed.  In order to accept the proposal, 
	I will need a vote of the Board.

	Following the retirement of a full-time Librarian II, our fulltime Library Assistant
	will be moving into the unoccupied workspace in the Reference Office and the office
	space Located in the Reading Room will be converted into the new Security Office.
	I am seeking estimates for the installation of camera access into that space and
	to complete necessary camera upgrades throughout the building.

	We will soon be replacing two broken lamp posts on the Library grounds and 
	constructing concrete protective structures to prevent them from being damaged by 
	vehicle traffic in the future.

	Our exterminating contractor has informed us that we are not experiencing any 
	infestation issues in the building.


I.   Old Business 
	Mr. Berkowitz moved to approve and have the President sign the memorandum from   
	The Professional Librarians Agreement.  Mrs. Sciucco seconded.
	Ayes:  Bell, Berkowitz, Boyd, Crown, Lange, Martini; Sciucco -7
	Noes:  None
	Motion declared approved.  (09/05/18 -54)


J.   New Business   
	No report


K.  Adjournment
	Mrs. Sciucco moved to adjourn the meeting at 7:39pm.  Mrs. Boyd seconded.
	Ayes:  Bell, Berkowitz, Crown, Boyd, Martini, Lange Sciucco - 7
	Noes:  None
	Motion declared approved.  (09/05/18 - 55)	


						Respectfully submitted,

						Marianne Sciucco, Secretary



TABLE OF MOTIONS

(01/11/18-1)		Accepted slate of officers 
(01/11/18-2)		Designated Middletown Times Herald Record as official newspaper  
(01/11/18-3)		Designated the Orange Bank and Trust as official bank
(01/11/18-4)		Designated Stifel-Nicholas as Investment Firm
(01/11/18-5)		Appointed Alex Smith as Library District's Attorney
(01/11/18-6)		Adjournment
(01/11/18-7)		Approval of 12/13/17 minutes
(01/11/18-8)		Approved monthly disbursements for December 2017
(01/11/18-9)		Approved establishing Capital Reserve Fund
(01/11/18-10)		Accepted Harassment Policy
(01/11/18-11)		Approved to extend Long Range Plan
(01/08/18-12)		Adjournment
(02/14/18-13)		Approval of 1/10/18 Organizational Meeting minutes
(02/14/18-14)		Approval of 1/10/18 minutes
(02/14/18-15)		Approved monthly disbursements for January 2018
(02/14/18-16)		Accepted Library Districts Annual Report for 2017
(02/14/18-17)		Adjournment
(03/14/18-18)		Approval of 2/14/18 minutes
(03/14/18-19)		Approved monthly disbursements for February 2018
(03/14/18-20)		Adjournment
(04/11/18-21)		Approval of 3/14/18 minutes
(04/11/18-22)		Approved monthly disbursements for March 2018
(04/11/18-23)		Approved BUDGET AMENDMENT #1
(04/11/18-24)		Approved BUDGET TRANSFER #1
(04/11/18-25)		Amended Patron Code of Conduct
(04/11/18-26)		Accepted 2018 Budget Vote & Trustees Timetable
(04/11/18-27)		Approved out-of-district users proctored pay $25
(04/11/18-28)		Adjournment
(05/09/18-29)		Approval of 4/11/18 minutes
(05/09/18-30)		Executive session
(05/09/18-31)		Approved monthly disbursements for April 2018
(05/09/18-32)		Adjournment
(06/13/18-33)		Approval of 5/9/18 minutes
(06/13/18-34)		Approved monthly disbursements for May 2018
(06/13/18-35)		Adjournment
(07/11/18-36)		Approval of 6/13/18 minutes
(07/11/18-37)		Approved monthly disbursements for June 2018
(07/11/18-38)		Approved BUDGET TRANSFER #2
(07/11/18-39)		Approved BUDGET AMENDMENT #2
(07/11/18-40)		Approved BUDGET TRANSFER 3
(07/11/18-41)		Executive Session
(07/11/18-42)		Approved NYS Override Amendment
(07/11/18-43)		Accepted proposed 2019 Preliminary Budget
(07/11/18-44)		Approved Bid for Boiler Project
(07/11/18-45)		Accepted 2017 Financial Audit
(07/11/18-46)		Adjournment
(09/05/18-47)		Opened Public Hearing for 2019 Budget
(09/05/18-48)		Approval of 7/11/18 minutes
(09/05/18-49)		Approved monthly disbursements for July 2018
(09/05/18-50)		Approved monthly disbursements for August 2018
(09/05/18-51)		Closed the Public Hearing
(09/05/18-52)		Approved proposed 2019 Budget
(09/05/18-53)		Executive Session
(09/05/18-54)		Approved Professional Librarian Memorandum
(09/05/18-55)		Adjournment