MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES September 10, 2025 I. Attendance/Pledge of Allegiance Ms. Lange, called the roll at 7pm Present Ms. Marlena Lange, President Ms. Evelyn Ortega, Vice President Mrs. Tonia Crown, Treasurer Ms. Fran Amelio Mr. Joseph Ruyack Ms. Narene Russell Mr. Matthew Pfisterer, Director Absent Mrs. Susan Wyman, Secretary (Excused) Visitors Mr. Stevenson Monchery – Social Worker, spoke about his role in the community II. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report III. Discussion and Recommendation A. Ms. Ortega moved to open the Public Budget Hearing at 7:02pm. Ms. Amelio seconded. Ayes: Lange, Ortega, Crown, Amelio, Ruyack, Russell - 6 Noes: None Motion declared approved. (09/10/25-49) B.Minutes Ms. Amelio moved for the adoption of the July 9, 2025 regular monthly meeting minutes. Ms. Russell seconded. Ayes: Lange, Ortega, Crown, Amelio, Ruyack, Russell – 6 Noes: None Motion declared approved. (09/10/25-50) C. Visitor Comments/Staff Report Ms. Bridget Manigo, Head of Reference/Adult Services, came in and spoke about upcoming programs in both the Children and Adult departments. She also provided statistics of the prior programs. D. Correspondence None E. President's Report Ms. Lange spoke briefly about the upcoming Library Election on Tuesday, October 7, 2025. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Pfisterer briefly spoke about the upcoming election on Tuesday, October 7, 2025. He also spoke about the RCLS Legislative Breakfast in which local representatives hear about what is going on in libraries within their communities. He congratulated Autumn Holladay and Anahy Chinas-Campos for the wonderful poster board they created which was presented at the breakfast. He also spoke about our intern social worker, Michael Lynch, as well as Staff Appreciation Day, held on August 22, 2025. G. Financial Officer's Report Ms. Russell moved that the regular monthly disbursements for July, 2025 in the amount of $398,590.74 having been audited by Marlena Lange and found to be correct, be approved. Ms. Amelio seconded. Ayes: Lange, Amelio, Crown, Ortega, Ruyack, Russell - 6 Noes: None Motion declared approved. (09/10/25-51) Mr. Ruyack moved that the regular monthly disbursements for August, 2025 in the amount of $113, 989.64 having been audited by Evelyn Ortega and found to be correct, be approved. Ms. Russell seconded. Ayes: Lange, Amelio, Crown, Ortega, Ruyack, Russell -6 Noes: None Motion declared approved. (09/10/25-52) H. Committee Report Building & Grounds: All work on the roof project has been completed. Our engineering firm is working with the contractor to close out the final details of the project. The Library elevator was out of service for approximately two weeks in August. It took multiple service calls to our provider to accurately diagnose the problem and then we needed to wait for ordered parts to arrive. The delay was extended when an additional issue was discovered and more parts had to be ordered. The repair has been completed and the elevator is working without issue. The HVAC controller located in the director's office was brought offline due to power interruptions and the failure of a surge protector battery. As a result building temperatures became uncomfortably warm. Service calls to our HVAC control company were required to bring the system back online and the battery in the surge protector was replaced. The HVAC controller is now functioning properly. Work to repair the drain pan connected to air handler unit one will take place after the cooling season this year. This issue was responsible for the leak in the Children's room ceiling this June. There have been no further leaks into the Children's room since that time. We expect the Library's new circulation desk to arrive this week. Installation should take one day and a temporary patron checkout station will be set up during the installation. Our exterminator has advised us that we are not experiencing any infestation issues at this time. I. Old Business 2025 Library Trustee Training Mr. Ruyack moved to adjourn the Public Budget Hearing at 7:41. Ms. Amelio seconded. Ayes: Lange, Ortega, Crown, Amelio, Ruyack, Russell-6 Noes: None Motion declared approved. (09/10/25-53) J. New Business Mr. Ruyack moved, Whereas, the adoption of the 2026 budget for the Thrall Public Library District of Middletown and Wallkill requires a tax levy increase that exceeds the tax cap imposed by state law as outlined in General Municipal Law Section 3-c adopted in 2011; and Whereas, General Municipal Law Section 3-c expressly permits the library board to override the tax levy limit by a resolution approved by a vote of sixty percent of qualified board members; now therefore be it Resolved, that the Board of Trustees of the Thrall Public Library District of Middletown and Wallkill voted and approved to exceed the tax limit for 2026 by at least the sixty percent of the board of trustees as required by state law on September 10, 2025. Ms. Amelio seconded. Ayes: Lange, Ortega, Crown, Amelio, Ruyack, Russell-6 Noes: None Motion declared approved. (09/10/25-54) PAGE 4 J. New Business Cont'd Mrs. Crown moved to approve the Library District's 2026 Budget. Mr. Ruyack seconded. Ayes: Lange, Ortega, Crown, Amelio, Ruyack, Russell-6 Noes: None Motion declared approved. (09/10/25-55) K. Adjournment Ms. Amelio moved to adjourn the meeting at 7:55pm. Ms. Ortega seconded. Ayes: Lange, Ortega, Crown, Amelio, Ruyack, Russell-6 Noes: None Motion declared approved. (09/10/25-56) Respectfully Submitted, Susan Wyman, Secretary TABLE OF MOTIONS (01/8/25-1) Designated Middletown Times Herald Record Digital Edition official newspaper (01/8/25-2) Designated Orange Bank and Trust as official bank (01/8/25-3) Appointment of JBG Law & Alex Smith as Library Council (01/8/25-4) Appointment of Nugent and Haeussler as Financial Audit Firm (01/8/25-5) Adjournment (01/8/25-6) Approval of adoption of the minutes for the December, 2024 meeting (01/8/25-7) Approved monthly disbursement for December, 2024 (01/8/25-8) Approved 2025 Slate of Officers (01/8/25-9) Executive Session (01/8/25-10) Approval to Change Bylaws Article VII, section 2 (01/8/25-11) Adjournment (02/12/25-12) Approval of adoption of the minutes for the January, 2025 reorganizational meeting (02/12/25-13) Approval of adoption of the minutes for the January, 2025 meeting (02/12/25-14) Approved monthly disbursement for January, 2025 (02/12/25-15) Approval for the purchase of new staff room furniture (02/12/25-16) Approval for the purchase of a new circulation desk (02/12/25-17) Adjournment (03/18/25-18) Approval of adoption of the minutes for the February, 2025 meeting (03/18/25-19) Approved monthly disbursement for February, 2025 (03/18/25-20) Executive Session (03/18/25-21) Approved moving forward with roof repair. (03/18/25-22) Approved Motion to Amend the Bylaws (03/18/25-23) Approved Trustee Appointment (03/18/25-24) Approved 2025 Annual Report to the State of New York (03/18/25-25) Approved Data Breach Notification Policy (03/18/25-26) Approved Policy on Employee Notification of Disciplinary Records Request (03/18/25-27) Adjournment (04/09/25-28) Approval of adoption of the minutes for the March, 2025 meeting (04/09/25-29) Approved monthly disbursement for March, 2025 (04/09/25-30) Executive Session (04/09/25-31) Approval of Cooling System preventative maintenance proposal (04/09/25-32) Adjournment (05/14/25-33) Approval of adoption of the minutes for the April, 2025 meeting (05/14/25-34) Approved monthly disbursement for April, 2025 (05/14/25-35) Approved 2025 Budget Transfer #1 (05/14/25-36) Executive Session (05/14/25-37) Approval to continue Fine Free Status through 2026 (05/14/25-38) Approval of Easement Request (05/14/25-39) Adjournment (06/11/25-40) Approval of adoption of the minutes for the May, 2025 meeting (06/11/25-41) Approved 2025 Budget Transfer #2 (06/11/25-42) Approved monthly disbursement for May, 2025 (06/11/25-43) Adjournment TABLE OF MOTIONS (07/09/25-44) Approval of adoption of the minutes for the June, 2025 meeting (07/09/25-45) Approved monthly disbursement for June, 2025 (07/09/25-46) Approved 2025 Budget Transfer #3 (07/09/25-47) Approval of Library's Preliminary Budget for 2026 (07/09/25-48) Adjournment (09/10/25-49) Motion to open Public Budget Hearing (09/10/25-50) Approval of adoption of the minutes for the July, 2025 meeting (09/11/25-51) Approved monthly disbursement for July, 2025 (09/11/25-52) Approved monthly disbursement for August, 2025 (09/11/25-53) Motion to close Public Budget Hearing (09/11/25-54) Approval of the 2026 Tax Cap Increase (09/11/25-55) Approval of the Library District's 2026 Budget (09/11/25-56) Adjournment