MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES October 8, 2025 I. Attendance/Pledge of Allegiance Ms. Lange, called the roll at 7pm Present Ms. Marlena Lange, President Ms. Evelyn Ortega, Vice President Mrs. Tonia Crown, Treasurer (arrived at 5:16pm) Mr. Joseph Ruyack Ms. Narene Russell Mr. Matthew Pfisterer, Director Absent Mrs. Susan Wyman, Secretary (Excused) Ms. Fran Amelio (Excused) Visitors None II. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report III. Discussion and Recommendation A. Ms. Lange called the meeting at 5:03pm. B.Minutes Ms. Russell moved for the adoption of the September 10, 2025 regular monthly meeting minutes. Mr. Ruyack seconded. Ayes: Lange, Ortega, Amelio, Ruyack, Russell – 5 Noes: None Motion declared approved. (10/08/25-57) C.Visitor Comments/Staff Report None D. Correspondence None E. President's Report Ms. Lange spoke briefly about the 125th Celebration that will be held in October 2026. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Pfisterer spoke briefly about the Publisher, Baker & Taylor, filing for bankruptcy and the affect it will have on Libraries. He also spoke about Intern Social Worker Michael Lynch. The acceptance of the Library's 2024 Financial Audit is tabled until the November meeting. G. Financial Officer's Report Mrs. Crown moved that the regular monthly disbursements for September, 2025 in the amount of $138,815.38 having been audited by Narene Russell and found to be correct, be approved. Mr. Ruyack seconded. Ayes: Lange, Amelio, Crown, Ortega, Ruyack, Russell - 6 Noes: None Motion declared approved. (10/08/25-58) Budget Amendment #1 Mrs. Crown moved that the Board of Trustees of Middletown Thrall Public Library amend the 2025 budget as follows, to reallocate earned revenue. Mr. Ruyack seconded. REDUCE: Revenue: L1082 Orange Co. Library Aid $1882.00 L2082 Library Charges Revenue $1556.95 L2085 Exam Proctoring $1830.00 L2761 LLSA Grant $1826.00 L2401 Interest & Earnings $4000.00 INCREASE: Appropriations: L7410.8540.12.0000.5 Repairs & Maintenance $8894.95 L7410.8425.12.0000.0 Adult Programs $ 2000.00 L7410.8479.12.0000.0 Prof. Memberships $ 200.00 Ayes: Lange, Amelio, Crown, Ortega, Ruyack, Russell -6 Noes: None Motion declared approved. (10/08/25-59) H. Committee Report Building & Grounds: The Library's new circulation desk has been installed and is receiving compliments for the attractiveness and functionality from patrons and staff. Our HVAC service provider has completed the necessary repairs to the air handler's drip pan. This will prevent further leaks through the ceiling in the children's room. There have been reports of insect sightings in the building that could be roaches. Our exterminator has investigated and has found no evidence of roach activity in the building. He will continue to monitor the situation. Library Experience Committee will meet either at the end of October, beginning of November. I. Old Business 2025 Library Trustee Training Library Easement Agreement J. New Business Mr. Ruyack moved the following: That the Thrall Public Library District of Middletown & Wallkill Board of Trustees accept the following results from the October 7, 2025 Library Budget and Trustee Election. Mrs. Crown seconded. BUDGET VOTE (with absentee ballots): 115 YES 27 NO TRUSTEES TOTALS: CARL BERKOWITZ: 95 STEVENSON MONCHERY: 109 NARENE RUSSELL: 100 Write-Ins: None Ayes: Lange, Amelio, Crown, Ortega, Ruyack, Russell -6 Noes: None Motion declared approved. (10/08/25-60) K. Adjournment Mr. Ruyack moved to adjourn the meeting at 5:38pm. Ms. Ortega seconded. Ayes: Lange, Ortega, Crown, Amelio, Ruyack, Russell-6 Noes: None Motion declared approved. (10/08/25-61) Respectfully Submitted, Susan Wyman, Secretary TABLE OF MOTIONS (01/8/25-1) Designated Middletown Times Herald Record Digital Edition official newspaper (01/8/25-2) Designated Orange Bank and Trust as official bank (01/8/25-3) Appointment of JBG Law & Alex Smith as Library Council (01/8/25-4) Appointment of Nugent and Haeussler as Financial Audit Firm (01/8/25-5) Adjournment (01/8/25-6) Approval of adoption of the minutes for the December, 2024 meeting (01/8/25-7) Approved monthly disbursement for December, 2024 (01/8/25-8) Approved 2025 Slate of Officers (01/8/25-9) Executive Session (01/8/25-10) Approval to Change Bylaws Article VII, section 2 (01/8/25-11) Adjournment (02/12/25-12) Approval of adoption of the minutes for the January, 2025 reorganizational meeting (02/12/25-13) Approval of adoption of the minutes for the January, 2025 meeting (02/12/25-14) Approved monthly disbursement for January, 2025 (02/12/25-15) Approval for the purchase of new staff room furniture (02/12/25-16) Approval for the purchase of a new circulation desk (02/12/25-17) Adjournment (03/18/25-18) Approval of adoption of the minutes for the February, 2025 meeting (03/18/25-19) Approved monthly disbursement for February, 2025 (03/18/25-20) Executive Session (03/18/25-21) Approved moving forward with roof repair. (03/18/25-22) Approved Motion to Amend the Bylaws (03/18/25-23) Approved Trustee Appointment (03/18/25-24) Approved 2025 Annual Report to the State of New York (03/18/25-25) Approved Data Breach Notification Policy (03/18/25-26) Approved Policy on Employee Notification of Disciplinary Records Request (03/18/25-27) Adjournment (04/09/25-28) Approval of adoption of the minutes for the March, 2025 meeting (04/09/25-29) Approved monthly disbursement for March, 2025 (04/09/25-30) Executive Session (04/09/25-31) Approval of Cooling System preventative maintenance proposal (04/09/25-32) Adjournment (05/14/25-33) Approval of adoption of the minutes for the April, 2025 meeting (05/14/25-34) Approved monthly disbursement for April, 2025 (05/14/25-35) Approved 2025 Budget Transfer #1 (05/14/25-36) Executive Session (05/14/25-37) Approval to continue Fine Free Status through 2026 (05/14/25-38) Approval of Easement Request (05/14/25-39) Adjournment (06/11/25-40) Approval of adoption of the minutes for the May, 2025 meeting (06/11/25-41) Approved 2025 Budget Transfer #2 (06/11/25-42) Approved monthly disbursement for May, 2025 (06/11/25-43) Adjournment TABLE OF MOTIONS (07/09/25-44) Approval of adoption of the minutes for the June, 2025 meeting (07/09/25-45) Approved monthly disbursement for June, 2025 (07/09/25-46) Approved 2025 Budget Transfer #3 (07/09/25-47) Approval of Library's Preliminary Budget for 2026 (07/09/25-48) Adjournment (09/10/25-49) Motion to open Public Budget Hearing (09/10/25-50) Approval of adoption of the minutes for the July, 2025 meeting (09/11/25-51) Approved monthly disbursement for July, 2025 (09/11/25-52) Approved monthly disbursement for August, 2025 (09/11/25-53) Motion to close Public Budget Hearing (09/11/25-54) Approval of the 2026 Tax Cap Increase (09/11/25-55) Approval of the Library District's 2026 Budget (09/11/25-56) Adjournment (10/08/25-57) Approval of adoption of the minutes for the September, 2025 meeting (10/08/25-58) Approved monthly disbursement for September, 2025 (10/08/25-59) Approved Budget Amendment #1 (10/08/25-60) Approved Certification of the Library's District 2026 Public Budget-Vote and Trustee Election (10/08/25-61) Adjournment