MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES November 12, 2025 I. Attendance/Pledge of Allegiance Ms. Lange, called the roll at 5pm Present Ms. Marlena Lange, President Ms. Evelyn Ortega, Vice President (arrived at 5:02pm) Mrs. Tonia Crown, Treasurer Mrs. Susan Wyman, Secretary Mr. Joseph Ruyack Ms. Narene Russell Mr. Matthew Pfisterer, Director Absent Ms. Fran Amelio (Excused) Visitors Mr. Carl Berkowitz II. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report III. Discussion and Recommendation A. Ms. Lange called the meeting at 5:00pm. B.Minutes Mr. Ruyack moved for the adoption of the October 8, 2025 regular monthly meeting minutes. Ms. Russell seconded. Ayes: Lange, Ortega, Crown, Wyman, Ruyack, Russell - 6 Noes: None Motion declared approved. (11/12/25-62) C.Visitor Comments/Staff Report Mr. Robert Tiess, Adult Reference Library Assistant, spoke about what's going on in the both the Adult Reference and Children's/Young Adult Departments. Mr. Carl Berkowitz briefly spoke about restarting the Kiwanis Plastic Recycling Program. Collection bin will be here by next week. D. Correspondence E. President's Report Ms. Lange spoke briefly about the 125th Celebration that possibly will be held in October 2026. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Pfisterer briefly spoke about other book vendors since the closing of Baker and Taylor, the National Friends of Library week, October 19th - October 25th, designated by the group United for Libraries; as well as the two Food Drives we currently have going on for C.A.S.A and Middletown High Schools and our Intern Social Worker, Michael Lynch. The acceptance of the Library's 2024 Financial Audit is tabled. G. Financial Officer's Report Ms. Crown moved that the regular monthly disbursements for October, 2025 in the amount of $183,933.58 having been audited by Joseph Ruyack and found to be correct, be approved. Ms. Russell seconded. Ayes: Lange, Ortega, Crown, Wyman, Ruyack, Russell - 6 Noes: None Motion declared approved. (11/12/25-63) H. Committee Report Building & Grounds: Following our yearly elevator inspection we were informed that we did not have a schematic drawing of the elevator available for review which is required by law. Our elevator service contractor has provided a proposal to obtain a schematic drawing that is available for purchase. A motion to purchase a schematic drawing of the library's elevator as required by NYS Law was tabled. There is a leak in the ceiling in the Board Room on the Depot Street side of the building. Our roof contractor has provided an estimate to complete necessary repairs. We are looking into replacing the tables and chairs in the Board Room. The existing furniture is more than 15 years old. I continue to receive sporadic reports from patrons and staff who report seeing insects in the building that might be roaches. We are inspected monthly and have called the exterminator following these reports but to date no evidence has been found suggesting that we are experiencing an infestation. Ms. Narene Russell and Ms. Evelyn Ortega volunteered to be on the Nominating Committee. I. Old Business 2025 Library Trustee Training J. New Business Mrs. Wyman moved to accept the estimate from our roof contractor in the amount of $4450.00 to complete necessary repairs. Mr. Ruyack seconded. Ayes: Lange, Ortega, Crown, Wyman, Ruyack, Russell - 6 Noes: None Motion declared approved. (11/12/25-64) Mrs. Wyman moved to accept the RCLS 2026 Budget. Mrs. Crown seconded. Ayes: Lange, Crown, Wyman, Russell - 4 Abstained: Ruyack, Ortega - 2 Motion declared approved. (11/12/25-65) Administrative and Part-Time Salaries for 2026 are tabled. K. Adjournment Ms. Russell moved to adjourn the meeting at 5:54pm. Mr. Ruyack seconded. Ayes: Lange, Ortega, Crown, Wyman, Ruyack, Russell-6 Noes: None Motion declared approved. (11/12/25-66) Respectfully Submitted, Susan Wyman, Secretary TABLE OF MOTIONS (01/08/25-1) Designated Middletown Times Herald Record Digital Edition official newspaper (01/08/25-2) Designated Orange Bank and Trust as official bank (01/08/25-3) Appointment of JBG Law & Alex Smith as Library Council (01/08/25-4) Appointment of Nugent and Haeussler as Financial Audit Firm (01/08/25-5) Adjournment (01/08/25-6) Approval of adoption of the minutes for the December, 2024 meeting (01/08/25-7) Approved monthly disbursement for December, 2024 (01/08/25-8) Approved 2025 Slate of Officers (01/08/25-9) Executive Session (01/8/25-10) Approval to Change Bylaws Article VII, section 2 (01/8/25-11) Adjournment (02/12/25-12) Approval of adoption of the minutes for the January, 2025 reorganizational meeting (02/12/25-13) Approval of adoption of the minutes for the January, 2025 meeting (02/12/25-14) Approved monthly disbursement for January, 2025 (02/12/25-15) Approval for the purchase of new staff room furniture (02/12/25-16) Approval for the purchase of a new circulation desk (02/12/25-17) Adjournment (03/18/25-18) Approval of adoption of the minutes for the February, 2025 meeting (03/18/25-19) Approved monthly disbursement for February, 2025 (03/18/25-20) Executive Session (03/18/25-21) Approved moving forward with roof repair. (03/18/25-22) Approved Motion to Amend the Bylaws (03/18/25-23) Approved Trustee Appointment (03/18/25-24) Approved 2025 Annual Report to the State of New York (03/18/25-25) Approved Data Breach Notification Policy (03/18/25-26) Approved Policy on Employee Notification of Disciplinary Records Request (03/18/25-27) Adjournment (04/09/25-28) Approval of adoption of the minutes for the March, 2025 meeting (04/09/25-29) Approved monthly disbursement for March, 2025 (04/09/25-30) Executive Session (04/09/25-31) Approval of Cooling System preventative maintenance proposal (04/09/25-32) Adjournment (05/14/25-33) Approval of adoption of the minutes for the April, 2025 meeting (05/14/25-34) Approved monthly disbursement for April, 2025 (05/14/25-35) Approved 2025 Budget Transfer #1 (05/14/25-36) Executive Session (05/14/25-37) Approval to continue Fine Free Status through 2026 (05/14/25-38) Approval of Easement Request (05/14/25-39) Adjournment (06/11/25-40) Approval of adoption of the minutes for the May, 2025 meeting (06/11/25-41) Approved 2025 Budget Transfer #2 (06/11/25-42) Approved monthly disbursement for May, 2025 (06/11/25-43) Adjournment TABLE OF MOTIONS (07/09/25-44) Approval of adoption of the minutes for the June, 2025 meeting (07/09/25-45) Approved monthly disbursement for June, 2025 (07/09/25-46) Approved 2025 Budget Transfer #3 (07/09/25-47) Approval of Library's Preliminary Budget for 2026 (07/09/25-48) Adjournment (09/10/25-49) Motion to open Public Budget Hearing (09/10/25-50) Approval of adoption of the minutes for the July, 2025 meeting (09/11/25-51) Approved monthly disbursement for July, 2025 (09/11/25-52) Approved monthly disbursement for August, 2025 (09/11/25-53) Motion to close Public Budget Hearing (09/11/25-54) Approval of the 2026 Tax Cap Increase (09/11/25-55) Approval of the Library District's 2026 Budget (09/11/25-56) Adjournment (10/08/25-57) Approval of adoption of the minutes for the September, 2025 meeting (10/08/25-58) Approved monthly disbursement for September, 2025 (10/08/25-59) Approved Budget Amendment #1 (10/08/25-60) Approved Certification of the Library's District 2026 Public Budget-Vote and Trustee Election (10/08/25-61) Adjournment (11/12/25-62) Approval of adoption of the minutes for the October, 2025 meeting (11/12/25-63) Approved monthly disbursement for October, 2025 (11/12/25-64) Approved estimate for roof repair (11/12/25-65) Approved RCLS 2026 Budget (11/12/25-66) Adjournment