MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES

December 13, 2006


I. Attendance
Mrs. Hutchinson called the roll:

Present
Mr. Richard C. Bell, President (arrived at 7:06pm)
Ms. Marlena Lange, Vice President
Mrs. Joan Hutchinson, Secretary
Mrs. Rosa Boyd, Treasurer
Mr. Carl Berkowitz
Ms. Eileen Connolly (arrived at 7:35pm)
Ms. Barbara Kay
Mr. Kevin J. Gallagher, Director

Visitors
Dennis Barnett, RCLS Board President
Robert Hubsher, RCLS Director

II. Agenda
A. Roll Call           G. Treasurer's Report
B. Minutes             H. Library Staff Reports
C. Visitor Comments    I. Committee Report
D. Correspondence      J. Old Business
E. President's Report  K. New Business
F. Director's Report   L. Adjournment

III. Discussion and Recommendation
A. Ms. Marlena Lange, Vice President, opened the meeting at 7:00pm and led the pledge to
the flag.

Mr. Gallagher announced that the representatives from the Finkelstein Memorial Library
(Spring Valley) were unable to attend this meeting and hoped to come to the January
meeting.



B. Minutes
Mrs. Boyd moved for adoption of the minutes of the November 8, 2006 meeting. Mrs. Hutchinson seconded.

Ayes: Bell, Hutchinson, Berkowitz, Lange, Kay, Boyd – 6
Noes: None
Motion declared approved. (12/13/06 – 78)

C. Visitor Comments
No comments.

D. Correspondence
A copy of all the correspondence sent to each Board member is attached to the official minutes.

E. President's Report
No report.

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)

Discussion followed.

G. Treasurer's Report
Mr. Gallagher reported on the accounts and balances. Discussion followed. (Report attached to the official minutes)

H. Library Staff Reports
No report.


I. Committee Reports
Building & Grounds Committee: Ms. Lange reported that the copper downspouts that were damaged by the thief have been replaced with brown aluminum ones by Brad and Jeff.

The Government Documents computer has been moved to a spot near the Reference Desk for better monitoring.

Mr. McGovern is installing new security cameras in the Reading Room, and above the entrance in the lobby facing the outside entrance doors.


I. Committee Reports Con't.

The entire second floor hallway and elevator carpet work was done on Tuesday, December 12th.

Nominating Committee: Mr. Berkowitz reported that all four officers have agreed to continue to serve for 2007.

Finance Committee: Mrs. Boyd moved that the regular monthly disbursements for November, 2006 in the amount of $69,293.11 having been audited by Eileen Connolly and found to be correct, be approved. Mr. Berkowitz seconded.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Lange, Connolly, Kay – 7
Noes: None
Motion declared approved. (12/13/06 – 79)

Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library amend the 2006 budget to be increased by the following:

Budget Amendment #6
REVENUES: L2401 Interest & Earning $4,892.59
APPROPRIATIONS: L7410.8158.12.0000.6 PT Librarians $4,000.00
APPROPRIATIONS: L7410.8157.12.0000.6 FT Librarians $ 482.59
APPROPRIATIONS: L7410.8161.12.0000.6 FT Clerks $ 400.00

REVENUES: L2765 Gunther SRP 2006 Grant $ 500.00
APPROPRIATIONS: L7410.8522.12.3902.5 Children's Media $ 500.00

REVENUES: L2765 Bonacic 2006 Grant $5,000.00
APPROPRIATIONS: L7410.8540.12.0000.5 Repairs & Maint. $5,000.00

REVENUES: L2770 Misc. Income $ 418.87
APPROPRIATIONS: L7410.8479.0000.0 Prof. Membership/Conf. $ 218.87
APPROPRIATIONS: L7410.8160.12.0000.6 Administrative Exp. $ 200.00

Ms. Lange seconded.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Lange, Connolly, Kay – 7
Noes: None
Motion declared approved. (12/13/06 – 80)


J. Old Business

Discussion was held on the RCLS Direct Access Plan. Mr. Gallagher explained that a majority of member libraries had already approved it, so the RCLS Board has already submitted the proposed plan to the NYS Division of Library Development for review.

Mr. Berkowitz moved to approve the Direct Access Plan for 2007-2011. Ms. Lange seconded.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Lange, Connolly, Kay – 7
Noes: None
Motion declared approved. (12/13/06 – 81)

K. New Business
Discussion was held on the 2007 meeting dates.

Ms. Lange moved to approve the 2007 meeting dates, as amended to change the date of the February meeting to Wednesday, February 7th. Mr. Berkowitz seconded.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Lange, Kay, Connolly – 7
Noes: None
Motion declared approved. (12/13/06 –82)

Mr. Richard Guertin, Board attorney arrived at 7:45pm.

Ms. Lange moved to go into executive session at 7:50pm to discuss contract negotiations. Ms. Connolly seconded.

Ayes: Hutchinson, Bell, Boyd, Berkowitz, Kay, Lange, Connolly – 7
Noes: None
Motion declared approved. (12/13/06 – 83)

The Board returned from executive session at 8:32pm.

Item B – Proposed labor contracts; Item C – 2007 salaries for Library Director and Administrative Assistant; and Item D – salary increases, effective 1/1/07 for part-time staff were all tabled to the January meeting.

Mr. Berkowitz moved to approve Debra Libassi's leave request for a six month leave to start February 9th and return August 9th. Ms. Kay seconded.

Ayes: Hutchinson, Bell, Boyd, Berkowitz, Kay, Lange, Connolly – 7
Noes: None
Motion declared approved. (12/13/06 – 84)





L. Adjournment
Mrs. Boyd moved to adjourn the meeting at 8:58 pm. Mrs. Hutchinson seconded.

Ayes: Hutchinson, Bell, Boyd, Berkowitz, Lange, Kay, Connolly - 7
Noes: None
Motion declared approved. (12/13/06 – 85)

Respectfully submitted,



Joan Hutchinson, Secretary






























TABLE OF MOTIONS
(01/11/06 - 1) Accepted slate of officers
(01/11/06 - 2) Designated Middletown Times Herald Record as official newspaper
(01/11/06 - 3) Designated the Orange County Trust Company as official bank
(01/11/06 - 4) Adjournment
(01/11/06 - 5) Approval of 12/7/05 minutes
(01/11/06 - 6) Approval of disbursements for December 2005
(01/11/06 - 7) Approval of Budget Amendment #7
(01/11/06 - 8) Approved the Library Board to become member of BYS Assoc. of Lib. Bds.
(01/11/06 - 9) Executive Session
(01/11/06 - 10) Adjournment
(02/08/06 – 11) Approval of 1/11/06 reorganizational minutes
(02/08/06 – 12) Approval of 1/11/06 minutes
(02/08/06 – 13) Executive session
(02/08/06 – 14) Approval of disbursements for January 2006
(02/08/06 – 15) Approval of Budget Transfer #1
(02/08/06 – 16) Adjournment
(03/08/06 – 17) Approval of 2/8/06 minutes
(03/08/06 – 18) Approval of disbursements for February 2006
(03/08/06 – 19) Approval of Budget Transfer #2
(03/08/06 – 20) Approved proposed fee schedule from Attorney Richard Guertin
(03/08/06 – 21) Executive session
(03/08/06 – 22) Adjournment
(04/11/06 – 23) Approval of 3/8/06 minutes
(04/11/06 – 24) Approval of disbursements for March 2006
(04/11/06 – 25) Approval of Budget Transfer #3
(04/11/06 – 26) Approval of Budget Amendment #1
(04/11/06 – 27) Approval of HVAC Software from Day Associates
(04/11/06 – 28) Approval of floating holiday for Veteran's Day for Librarians
(04/11/06 – 29) Executive Session
(04/11/06 – 30) Adjournment
(05/10/06 – 31) Approval of 4/11/06 minutes
(05/10/06 – 32) Approval of disbursements for April 2006
(05/10/06 – 33) Approval of Budget Amendment #2
(05/10/06 – 34) Approval of Budget Transfer #4
(05/10/06 – 35) Approved purchasing auto-answering feature
(05/10/06 – 36) Approval of time table for Budget vote
(05/10/06 – 37) Approved to appoint President of Board to review Plan of Service of RCLS
(05/10/06 – 38) Executive session
(05/10/06 – 39) Adjournment
(06/14/06 – 40) Approval of 5/10/06 minutes
(06/14/06 – 41) Approved summer hours
(06/14/06 – 42) Approval of disbursements for May 2006
(06/14/06 – 43) Approval of Budget Transfer #5
(06/14/06 – 44) Executive Session
(06/14/06 – 45) Adjournment
(07/12/06 – 46) Approval of 6/14/06 minutes
(07/12/06 – 47) Executive Session
(07/12/06 – 48) Approved proposed 2007 budget adjustments
(07/12/06 – 49) Approval disbursements for June 2006
(07/12/06 – 50) Approval of Budget Amendment #3
(07/12/06 – 51) Denied request for unpaid leave – staff member
(07/12/06 – 52) Adjournment
(07/31/06 – 53) Executive Session – Special Meeting
(07/31/06 – 54) Adjournment
(09/13/06 – 55) Approval of 7/12 & 7/31/06 minutes
(09/13/06 – 56) Approval for Director to obtain legal advice on charter
(09/13/06 – 57) Approval of disbursements for July 2006
(09/13/06 – 58) Approval of disbursements for August 2006
(09/13/06 – 59) Approval of Budget Amendment #4
(09/13/06 – 60) Approved proposed 2007 budget
(09/13/06 – 61) Approved closing library 12/24 & 12/31/06
(09/13/06 – 62) Executive Session
(09/13/06 – 63) Adjournment
(10/04/06 – 64) Approval of 9/13/06 minutes
(10/04/06 – 65) Approval of disbursements for September 2006
(10/04/06 – 66) Approval of Budget Amendment #5
(10/04/06 – 67) Approved Election results from 10/3/06
(10/04/06 – 68) Approved Estimated 2007 Library District Tax Rates
(10/04/06 – 69) Executive Session
(10/04/06 – 70) Adjournment
(11/08/06 – 71) Approval of 10/4/06 minutes
(11/08/06 – 72) Approval of disbursements for October 2006
(11/08/06 – 73) Approval of second phase in the work on the HVAC system
(11/08/06 – 74) Approved salary increase for security
(11/08/06 – 75) Adopted policy for barring problem patrons
(11/08/06 – 76) Executive Session
(11/08/06 – 77) Adjournment
(12/13/06 – 78) Approval of 11/8/06 minutes
(12/13/06 – 79) Approval of disbursements for November 2006
(12/13/06 – 80) Approval of Budget Amendment #6
(12/13/06 – 81) Approved Direct Access Plan 2007-2011
(12/13/06 – 82) Approved 2007 meeting dates
(12/13/06 – 83) Executive Session
(12/13/06 – 84) Approved leave of absence for D. Libassi
(12/13/06 – 85) Adjournment