MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES December 13, 2017 I. Attendance Mrs. Sciucco called the roll. Present Mr. Richard C. Bell, President Mr. Carl Berkowitz, Vice President Mrs. Marianne Sciucco, Secretary Mrs. Tonia Crown, Financial Officer (arrived 5:28pm) Ms. Marlena Lange (arrived 5:02pm) Mrs. Rosa Boyd (excused @ 5:01) Ms. Linda Martini Mr. Matthew Pfisterer, Director Absent Visitors II. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report III. Discussion and Recommendation A. Mr. Richard Bell, President, opened the meeting at 5:00pm and led the pledge. B. Minutes Mr. Berkowitz moved for adoption of the minutes of the November 8, 2017 meeting. Ms. Sciucco seconded. Ayes: Bell, Berkowitz, Lange, Martini, Sciucco -5 Noes: None Motion declared approved. (12/13/17 - 80) C. Visitor Comments/Staff Report No report. D. Correspondence A copy of all correspondence sent to each Board member is attached to the official minutes. E. President's Report No report. F. Director's Report Con't. (A copy of the Director's Report sent to each Board member is attached to the official minutes.) G. Financial Officer's Report A copy of the accounts and balances are attached to the official minutes. H. Committee Reports Ms. Lange moved that the regular monthly disbursements for November, 2017 in the amount of $306,363.10 having been audited by Marianne Sciucco and found to be correct, be approved. Mr. Berkowitz seconded. Ayes: Bell, Berkowitz, Lange, Martini, Sciucco - 5 Noes: None Motion declared approved. (12/13/17 - 81) BUDGET TRANSFER #8 Ms. Lange moved that the Board of Trustees of Middletown Thrall Public Library accepts the following budget transfer, to cover various shortages: TO: L7410.8514.12.0000.0 AV Supplies $ 500.00 FROM: L7410.8411.12.0000.0 Postage $ 500.00 TO: L7410.8475.12.0000.0 Travel Staff/Trustees $ 150.00 FROM: L7410.8449.12.0000.0 Election Costs $ 150.00 Mrs. Sciucco seconded. Ayes: Bell, Berkowitz, Lange, Martini, Sciucco - 5 Noes: None Motion declared approved. (12/13/17 - 82) Building & Grounds: Ms. Lange reported on Building & Grounds: New comfortable reading chairs have arrived and are located in the reading room and in the first floor adult fiction and nonfiction sections. The wooden chairs we had in those locations have been put in storage temporarily until the arrival of a new table for patrons arrives. The new table and wooden chairs will then be set in the reading room. The library carpets (office and public areas) were cleaned on Sunday, November 19th. Previously we had the carpets steam cleaned but this time an encapsulation process was used which yielded better results. The area in the vicinity of the circulation desk, new fiction, and DVD areas was heavily soiled and required a follow up visit which was provided at no extra cost to the library. Ceiling tiles in the children's room that were water damaged have been replaced. Our exterminating contractor has informed us that we are not experiencing any infestation issues in the building. I. Old Business Mr. Pfisterer sent a draft of a proposed Harassment Policy to the Library District's Attorney for review. He hopes to have it for the January packets. J. New Business Mrs. Sciucco and Ms. Martini were appointed to the Nominating Committee. K. Adjournment Ms. Martini moved to adjourn the meeting at 5:28pm. Mrs. Sciucco seconded. Ayes: Bell, Berkowitz, Lange, Martini, Sciucco - 5 Noes: None Motion declared approved. (12/13/17 - 83) Respectfully submitted, Marianne Sciucco, Secretary TABLE OF MOTIONS (01/11/17 - 1) Accepted slate of officers (01/11/17 - 2) Designated Middletown Times Herald Record as official newspaper (01/11/17 - 3) Designated the Orange Bank and Trust as official bank (01/11/17 - 4) Designated Stifel-Nicholas as Investment Firm (01/11/17 - 5) Appointed Robert Isseks as Library District's Attorney (01/11/17 - 6) Adjournment (01/11/17 - 7) Approval of 12/14/16 minutes (01/11/17 - 8) Approved monthly disbursements for December 2016 (01/11/17 - 9) Approved to extend ending date of Long Range Plan (01/11/17-10) Approved to amend Rules & Regulations from age 6 to 8 (01/11/17-11) Adjournment (02/08/17-12) Approval of Organizational Minutes for 1/11/17 (02/08/17-13) Approval of 1/11/17 minutes (02/08/17-14) Approved BUDGET TRANSFER #6 (02/08/17-15) Approved BUDGET AMENDMENT #1 (02/08/17-16) Approved BUDGET AMENDMENT #2 (02/08/17-17) Approved BUDGET AMENDMENT #3 (02/08/17-18) Approved monthly disbursements for January 2017 (02/08/17-19) Adjournment (03/08/17-20) Approval of 2/8/17 minutes (03/08/17-21) Approved monthly disbursements for February 2017 (03/08/17-22) Approved BUDGET TRANSFER #1 (03/08/17-23) Approved change to Bylaws: Article II; Section 1 (03/08/17-24) Approved Library District's 2016 Annual Report (03/08/17-25) Adjournment (04/12/17-26) Approval of 3/8/17 minutes (04/12/17-27) Approved monthly disbursements for March 2017 (04/12/17-28) Accepted 2017 Timetable for Budget Vote (04/12/17-29) Adjournment (05/10/17-30) Approval of 4/12/17 minutes (05/10/17-31) Executive session (05/10/17-32) Approved monthly disbursements for April 2017 (05/10/17-33) Adjournment (06/14/17-34) Approval of 5/5/17 minutes (06/14/17-35) Approved monthly disbursements for May 2017 (06/14/17-36) Approved BUDGET AMENDMENT #4 (06/14/17-37) Approved BUDGET AMENDMENT #5 (06/14/17-38) Appointed Alex Smith as Attorney (06/14/17-39) Adjournment (07-12/17-40) Approval 6/14/17 minutes (07/12/17-41) Approval open Capital Improvement checking account (07/12/17-42) Approved monthly disbursements for June 2017 (07/12/17-43) Approved BUDGET AMENDMENT #6 (07/12/17-44) Approved BUDGET AMENDMENT #7 (07/12/17-45) Approved BUDGET TRANSFER #2 (07/12/17-46) Approved NYS Override Amendment (07/12/17-47) Accepted Proposed 2018 Preliminary Budget (07/12/17-48) Executive Session (07/12/17-49) Rejected three (3) bids for boilers (07/12/17-50) Adjournment (09/06/17-51) Opened Public Hearing for 2018 Budget (09/06/17-52) Approval of 7/12/17 minutes (09/06/17-53) Approved BUDGET TRANSFER #3 (09/06/17-54) Approved BUDGET TRANSFER #4 (09/06/17-55) Approved BUDGET TRANSFER #5 (09/06/17-56) Approved BUDGET AMENDMENT #8 (09/06/17-57) Approved BUDGET AMENDMENT #9 (09/06/17-58) Approved monthly disbursements for August 2017 (09/06/17-59) Approved monthly disbursements for July 2017 (09/06/17-60) Closed the Public Hearing (09/06/17-61) Approved Proposed 2018 Budget (09/06/17-62) Adjournment (10/04/17-63) Approval of 9/6/17 minutes (10/04/17-64) Commending T. Zacek - Battle of the Books (10/04/17-65) Certified Election (10/04/17-66) Approved monthly disbursements for September 2017 (10/04/17-67) Approved BUDGET TRANSFER #6 (10/04/17-68) Accepted 2016 Audit Report (10/04/17-69) Adjournment (11/08/17-70) Approval of 10/4/17 minutes (11/08/17-71) Executive Session (11/08/17-72) Approve Administrative Salary for 2018 (11/08/17-73) Approved monthly disbursements for October 2017 (11/08/17-74) Approved BUDGET AMENDMENT #10 (11/08/17-75) Approved BUDGET TRANSFER #7 (11/08/17-76) Approved to close library 11/19/17 for carpet cleaning (11/08/17-77) Approved to accept RCLS Budget for 2018 (11/08/17-78) Approved 2018 Board of Trustee Meeting Dates (11/08/17-79) Adjournment (12/13/17-80) Approval of 11/8/17 minutes (12/13/17-81) Approved monthly disbursements (12/13/17-82) Approved BUDGET TRANSFER #8 (12/13/17-83) Adjournment