MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES December 14, 2011 I. Attendance Mrs. Ruckert called the roll: Present Mr. Carl Berkowitz, President Mrs. Rosa Boyd, Vice President Mrs. Lois Ruckert, Secretary Ms. Marlena Lange Mr. Richard C. Bell Mr. Matthew Pfisterer, Director Absent Mrs. Tonia Crown, excused Ms. Barbara Kay, Treasurer, excused Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Ms. Lange moved for adoption of the minutes of the November 9, 2011 meeting. Mrs. Ruckert seconded. Ayes: Berkowitz, Bell, Boyd, Ruckert, Lange – 5 Noes: None Motion declared approved. (12/14/11 – 87) C. Visitor Comments No comments. D. Correspondence A copy of all correspondence sent to each Board member is attached to the official minutes. E. President's Report Mr. Berkowitz thanked everyone for their contributions to the bowling team for the Bowl- a-thon. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Pfisterer wanted to acknowledge the generosity of the Friends who sent a lovely gift basket to the staff at Thrall Library. G. Treasurer's Report Discussion was held on accounts and balances. Mrs. Jill Fiumano, Principal Account Clerk, reported on the finances from the Business Office. H. Library Staff Reports No report. I. Committee Reports Finance Committee: No report. Building & Grounds: Ms. Lange reported on Building & Grounds. Brad McGovern has made further necessary repairs to the exterior entrance door. The repairs consist of placing large bolts through the damaged section of door. This repair has held and should suffice until the replacement doors arrive and are installed sometime in mid January of 2012. A toilet in the second floor women's room was backed up on the afternoon of Saturday, December 10th. Brad was unable to clear the blockage with a snake and was forced to remove the toilet bowl to investigate. He discovered a toy and a considerable amount of paper towels were lodged in the trap. The items were removed and the wax toilet seal was replaced. I have contacted the art department at Partners in recognition regarding the donor recognition plaque which we have placed on order. They are currently reviewing sample pictures of the Library building and will develop a proof of the plaque based on the images of the library provided. Nominating Committee: Mrs. Ruckert and Mrs. Boyd reported on the 2012 slate of officers. The proposed slate of officers is as follows: Rosa Boyd President Lois Ruckert Vice President Tonia Crown Secretary At the January meeting the Board will hold any discussion and ask if there are any other nominations and then vote on the slate of officers for 2012. J. Old Business No report. K. New Business Ms. Lange reported on the Heritage Rail Trail. Mrs. Boyd moved that the Board become a supporter of the Heritage Rail Trail. Mrs. Ruckert seconded. Ayes: Berkowitz, Bell, Boyd, Lange, Ruckert - 5 Noes: None Motion declared approved. (12/14/11 – 88) Discussion was held on Dean Connell owning Maretta Thrall's home. He would like permission to take a photograph of Maretta Thrall's picture. Mr. Pfisterer said there would be no problem with him coming in a taking a photograph of it. . L. Adjournment Ms. Lange moved to adjourn the meeting at 8:05pm. Mrs. Boyd seconded. Ayes: Berkowitz, Bell, Boyd, Lange, Ruckert – 5 Noes: None Motion declared approved. (11/9/11 – 89) Respectfully submitted, Lois Ruckert, Secretary TABLE OF MOTIONS (01/19/11 - 1) Accepted slate of officers (01/19/11 - 2) Designated Middletown Times Herald Record as official newspaper (01/19/11 - 3) Designated the Orange County Trust Company as official bank (01/19/11 - 4) Appointed Richard Guertin as Library District Attorney for Jan. & Feb. (01/19/11 - 5) Adjournment (01/19/11 - 6) Approval of 12/08/10 minutes (01/19/11 - 7) Approved monthly disbursements for December 2010 (01/19/11 – 8) Approved that monies be appropriated from fund balance for Town of Wallkill tax case bill (01/19/11 – 9) Approved BUDGET AMENDMENT #1 (01/19/11 – 10) Approved Cert. Copy of Resolution to open & Maintain Bank Account (01/19/11 – 11) Approved waiver of the By-Laws (01/19/11 – 12) Adjournment (02/09/11 – 13) Approval of 1/19/11 minutes (02/09/11 – 14) Approval of 1/19/11 re-organizational minutes (02/09/11 – 15) Approved using term “a patron” not names (02/09/11 – 16) Approved monthly disbursements for January 2011 (02/09/11 – 17) Approved BUDGET AMENDMENT #9 FINAL (02/09/11 – 18) Approved BUDGET TRANSFER #6 2010 (02/09/11 – 19) Appointed R. Guertin as Library District Attorney for March and April (02/09/11 – 20) Executive session (02/09/11 – 21) Request that auditors attend May mtg. to give report (02/09/11 – 22) Adjournment (03/09/11 – 23) Approval of 2/9/11 minutes (03/09/11 – 24) Approved monthly disbursements for February 2011 (03/09/11 – 25) Approved BUDGET TRANSFER #7 2010 (03/09/11 – 26) Appointed R. Guertin to finish negotiations & R. Isseks as Library District Attorney (03/09/11 – 27) Executive session (03/09/11 - 28) Accepted NYS Annual Report for 2010 (03/09/11 – 29) Adjournment (04/27/11 – 30) Approval of 3/9/11 minutes (04/27/11 – 31) Temporarily adopted camera policy (04/27/11 – 32) Approved BUDGET AMENDMENT #2 (04/27/11 – 33) Approved monthly disbursements for March 2011 (04/27/11 – 34) Executive session (04/27/11 – 35) Approved 2011 Election Timetable (04/27/11 – 36) Approved Stifel Nicolaus & Co. resolution to change name of library director on account (04/27/11 – 37) Adjournment (05/18/11 – 38) Approval of 4/27/11/ minutes (05/18/11 – 39) Approved BUDGET AMENDMENT #3 (05/18/11 – 40) Approved monthly disbursements for April 2011 (05/18/11 – 41) Approved BUDGET TRANSFER #7 Audit Final Transfers (05/18/11 – 42) Executive session (05/18/11 – 43) Adjournment (06/08/11 – 44) Approval of 5/18/11 minutes (06/08/11 – 45) Approved three yr. contract with Cengage Learning (Gale) (06/08/11 – 46) Approved BUDGET AMENDMENT #4 (06/08/11 – 47) Approved monthly disbursements for May 2011 (06/08/11 – 48) Executive session (06/08/11 – 49) Adjournment (07/13/11 – 50) Approval of 6/8/11 minutes (07/13/11 – 51) Approved BUDGET AMENDMENT #5 (07/13/11 – 52) Approved monthly disbursements for June 2011 (07/13/11 – 53) Permanently adopted Camera Policy from Motion #31 (07/13/11 – 54) Accepted the Long Range Plan (07/13/11 – 55) Approved C. Berkowitz to sign resolution for Application of Library Registration (07/13/11 – 56) Executive Session (07/13/11 – 57) Adjournment (08/10/11 – 58) Accepted preliminary budget for 2012 (08/10/11 – 59) Executive Session (08/10/11 – 60) Adjournment (09/07/11 – 61) Approval of 7/13/11 minutes (09/07/11 – 62) Approval of 8/10/11 special meeting minutes (09/07/11 – 63) Approved BUDGET AMENDMENT#6 & BUDGET TRANSFER #1 (09/07/11 – 64) Approved monthly disbursements for August (09/07/11 – 65) Approved 2012 Library District Budget (09/07/11 – 66) Executive session (09/07/11 – 67) Adjournment (10/05/11 – 68) Approval of 9/7/11 minutes (10/05/11 – 69) Approved monthly disbursements for September 2011 (10/05/11 – 70) Approved to move forward on commemorative plaque (10/05/11 – 71) Approved 2011 Election results (10/05/11 – 72) Board abstained from voting on 2012 RCLS Preliminary Budget (10/05/11 – 73) Rejected Direct Access Plan for 2012-2016 (10/05/11 – 74) Executive session (10/05/11 – 75) Accepted Librarian & Clerical contract with amendments (10/05/11 – 76) Executive session (10/05/11 – 77) Approved part-time salaries based on signing of union contracts (10/05/11 – 78) Adjourned (11/09/11 – 79) Approval of 10/5/11 minutes (11/09/11 – 80) Approved BUDGET AMENDMENT # 7 & TRANSFER #2 (11/09/11 – 81) Approved monthly disbursements for October 2011 (11/09/11 – 82) Approved 2012 Board Meeting Schedule (11/09/11 – 83) Executive session (11/09/11 – 84) Approved salary increases for Director & Administrative Asst. (11/09/11 – 85) Approved Librarians & Clerical/Custodians contracts (11/09/11 – 86) Adjournment (12/14/11 – 87) Approval of 11/9/11 minutes (12/14/11 – 88) Approved to become a supporter of Heritage Rail trail (12/14/11 – 89) Adjournment