MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES



January 8, 2020



I. Attendance
The roll call was taken during the Organizational Meeting.

Present
Mrs. Marianne Sciucco, Vice President
Ms. Linda Martini, Secretary
Mrs. Rosa Boyd
Mr. Richard C. Bell
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director

Absent
Mr. Carl Berkowitz, President (absent)
Mrs. Tonia Crown, Financial Officer (absent)

Visitors
None


II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation

A. Mrs. Sciucco, Vice President, opened the meeting at 5:06pm. The pledge was already done
during the Organizational Meeting.


B. Minutes
Ms. Martini moved for adoption of the minutes of the December 11, 2019 meeting. Ms.
Lange seconded.
Ayes: Bell, Lange, Martini, Boyd, Sciucco - 5
Noes: None
Motion declared approved. (1//8/20 - 6)


C. Visitor Comments/Staff Report Con't.
Mr. Pfisterer met with Ms. Healy who wanted to express her concern about the heat issue
on the second floor of the library. Mr. Pfisterer gave her the time line what we are doing
and told her the Board is looking into it.


D. Correspondence
A copy of any correspondence is sent to each Board member and is attached to the official
minutes.


E. President's Report
No report.


F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)

The negotiation committee has asked for the Board to engage the Unions to set up a
schedule for negotiations.


G. Financial Officer's Report
No report.


H. Committee Reports
Building & Grounds: Installation of the software to control the boilers began on
December 4. I have been informed that the dedicated line that connected to our previous
boilers is no longer operational. This required me to put in a service call to our
telecommunications company to troubleshoot and/or install a new dedicated line. Our
telecommunications company declined to participate in the project because the connection
will not be part of their network. I have had an independent contractor look at the job and
coordinate the necessary work with the software company.

I have contacted our HVAC engineering firm to ask for an update on the progress of the
evaluation of our existing HVAC system and recommendations for repairs.

The exterminators have has advised us that we are not currently experiencing any
infestation issues in the building.


I. Old Business
For February the Board will look at the By-Laws.


J. New Business
Discussion was held on eliminating late fees on juvenile materials.

Mr. Bell moved to eliminate late fees on juvenile materials. Ms. Martini seconded.
Ayes: Bell, Lange, Martini, Sciucco - 4
Abstain: Boyd - 1
Noes: None
Motion declared approved. (1/8/20 - 7)

Discussion was held on Long Plan Extension.

Ms. Lange moved to extend the Long Range Plan through 2020. Mrs. Sciucco seconded.
Ayes: Bell, Lange, Martini, Boyd, Sciucco - 5
Noes: None
Motion: declared approved. (1//8/20 - 8)

NYLA Advocacy Day is February 25, 2020.


K. Adjournment
Ms. Lange moved to adjourn the meeting at 5:41pm. Ms. Martini seconded.
Ayes: Bell, Martini, Lange, Sciucco, Boyd - 5
Noes: None
Motion declared approved. (1/8/20 - 9)


Respectfully submitted,
Linda Martini, Secretary



TABLE OF MOTIONS

(01/08/20-1) Accepted slate of officers
(01/08/20-2) Designated Middletown Times Herald Record as official newspaper
(01/08/20-3) Designated the Orange Bank and Trust as official bank
(01/08/20-4) Appointed Alex Smith as Library District's Attorney
(01/08/20-5) Adjournment
(01/08/20-6) Approval of adoption of the minutes of the December 11, 2019 meeting
(01/08/20-7) Approved to eliminate late fees for juvenile materials
(01/08/20-8) Extend Long Range Plan through 2020
(01/08/20-9) Adjournment