MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
January 9, 2008

I. Attendance

Mrs. Hutchinson called the roll:


Present
Ms. Marlena Lange, President
Mr. Carl Berkowitz, Vice President
Mrs. Joan Hutchinson, Secretary
Mrs. Rosa Boyd (arrived 7:17pm)
Mr. Richard C. Bell
Mr. Kevin J. Gallagher, Director


Absent
Ms. Barbara Kay, Treasurer


Visitors
No visitors

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation




A. Ms. Marlena Lange, President, opened the meeting at


7:08pm.




B. Minutes


Mrs. Hutchinson moved for adoption of the minutes of the
December 12, 2007 meeting
with the following correction to K. New Business - motion #
88: "...moved to approve the adjusted salary...."
Mr. Bell seconded.



AYES: Bell, Berkowitz, Hutchinson, Lange - 4
Noes: None

Motion declared approved. (01/9/08 - 6)





C. Visitor Comments


No comments.




D. Correspondence


A copy of all the correspondence sent to each Board member
is attached to the official minutes.

Ms. Lange read a letter from the MHS Library Media Center
thanking Bridget Manigo for a presentation that she made
possible on "Keys to Successful College Interviews."
There were corrections made to the Board of Trustees
address and e-mail list. (Corrected copy attached to
official minutes)



E. President's Report


Mr. Bell reported meeting with Marlena, Carl and Kevin on
January 7^th with regard to a
proposal for a 5 year contract with RCLS on the ANSER
Service. There were some issues
raised during the meeting. (Issues raised are attached to
the official minutes)



F. Director's Report


(A copy of the Director's Report sent to each Board member
is attached to the official minutes.)
Mr. Gallagher reported that Tuesday, March 11^th is Lobby
Day in Albany.




G. Treasurer's Report


There was no report because the Business office is closing
out 2007. Mr. Gallagher
reported that we received the final Orange County Aid
check.




H. Library Staff Reports


Mr. Gallagher reported that at the Department Head meeting
Mary Climes reported severe
shelving problems ("crisis") with large print books and
DVD's. They are going to look to
compress the Spanish collection to make space.




I. Committee Reports


Building & Grounds Committee: Ms. Lange reported that
someone came to look at the
front doors and Mr. Gallagher has to return his call for
the estimate.

Tri-County is coming to replace a valve for the boiler.

The library received the globes but not the poles for the
light poles we ordered for the front of the building. The
company is looking into the problem.

The estimated cost for Day Automation is $2000 to set up
automatic setbacks for holidays
and closing. Mr. Gallagher will confirm the cost.

Finance Committee: No report.




J. Old Business


No report.




K. New Business


The Board discussed the trustee vacancy. There are possibly
three people interested. The Board tentatively selected
January 24^th at 6:00pm to setup meetings with each
candidate every half hour.

Ms. Lange had a discussion on sharing the cost with the
Friends of Middletown Thrall Library for the purchase of a
piano.

Mr. Gallagher reported that the Board should review the By-
laws in 2008. They have not been reviewed in several years.

Discussion followed.

Mrs. Hutchinson moved to go into executive session at
7:55pm for discussion of a personnel matter. Mrs. Boyd
seconded.



AYES: Lange, Hutchinson, Boyd, Berkowitz, Bell - 5
Noes: None

Motion declared approved. (1/09/08 - 7)


The Board returned from executive session at 7:57p.m.




L. Adjournment


Mr. Berkowitz moved to adjourn the meeting at 8:00 pm. Mrs.

Hutchinson seconded.



AYES: Lange, Hutchinson, Bell, Boyd, Berkowitz - 5
Noes: None

Motion declared approved. (1/09/08 - 8)


Respectfully submitted,
Joan Hutchinson, Secretary

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TABLE OF MOTIONS

(01/09/08 - 1) Accepted slate of officers
(01/09/08 - 2) Designated Middletown Times Herald Record as
official newspaper
(01/09/08 - 3) Designated the Orange County Trust Company
as official bank
(01/09/08 - 4) Reappointed Richard Guertin as Library
District Attorney
(01/09/08 - 5) Adjournment
(01/09/08 - 6) Approval of 12/12/07 minutes
(01/09/08 - 7) Executive Session
(01/09/08 - 8) Adjournment