MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
January 9, 2019

I. Attendance

The roll call was done during the Organizational Meeting.


Present
Mr. Carl Berkowitz President
Mrs. Marianne Sciucco, Vice President
Ms. Linda Martini, Secretary
Mrs. Rosa Boyd
Mr. Richard C. Bell
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director


Absent
Mrs. Tonia Crown, Financial Officer


Visitors
None

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation



A. Mr. Berkowitz, President, opened the meeting at 5:06pm. The pledge was already done


during the Organizational Meeting.




B. Minutes


Mr. Bell moved for adoption of the minutes of the December 12, 2018 meeting. Discussion was held on page 1 & 2. The Board tabled the motion to check correct information.

The December minutes page 1 contained a typo, which stated that Ms. Lange moved and
seconded for adoption of the 11/13/18 minutes. The correct statement should have read Mr.

Berkowitz moved for adoption of the November minutes and Ms. Lange seconded. The official minutes have been corrected.

On page 2, Committee Reports, the motion for monthly disbursements should read that Mr. Berkowitz moved and Ms. Lange seconded. The official minutes have been corrected.




C. Visitor Comments/Staff Report


No report.




D. Correspondence


A copy of any correspondence is sent to each Board member and is attached to the official
minutes.




E. President's Report


The prior President, Richard Bell, reported on the donation to the library from Gertrude Mokotoff. Discussion followed.




F. Director's Report Con't.


(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)
Mr. Pfisterer reported that Randy Enos is retiring from RCLS after 37 years.




G. Financial Officer's Report


The Board discussed what Board members would like to be signers on the bank accounts.

Any Board members that are interested will let Mr. Pfisterer know.




H. Committee Reports


Building & Grounds: Work has been completed on the boiler installation project but we are still without a computer software application to allow us to control the temperature settings. Earlier in December, temperatures on the second floor for the library were running into the upper 80's low 90's until we opened windows and turned on fans to vent the heat out of the building. Later in December we shut the library's main air handler off and that did help to reduce the temperature on the second floor and the pooling of the hot air during the overnight hours. We should schedule a meeting with our project engineer in the near future to discuss the project completion and next steps.

Repairs have been completed to the automatic door opening controls on the library's entrance doors. These doors and the openers require frequent maintenance and do not operate well. In many cases, the speed at which the door opens automatically is much
slower than the amount of time it takes for someone to walk that distance. The result is that many people push the door open causing damage to the mechanism. I have received two quotes for the replacement of the existing mechanism with one of higher speed and quality. I would like to discuss these in executive session and schedule a replacement later in the year or at the next instance that the mechanism requires repair.

On two recent occasions, I have been notified by library staff that there was roach activity in the part time reference office which is located on the library's first floor and not an area that has been regularly treated. On both occasions following reports from staff I
contacted our exterminating company and was told that there is no evidence of roach activity in the area and no infestation present. The area has been treated and there has been no further reports of insect activity in this area of the building.

Mr. Bell moved to go into executive session at 5:40pm to discuss contracts. Mrs. Boyd seconded.



AYES: Berkowitz, Bell, Boyd, Martini, Sciucco, Lange - 6
Noes: None

Motion declared approved. (01/9/19 -7)


The Board returned from executive session at 5:57 pm.

Mr. Bell moved to accept the bid from Barrier Free Access Systems, Inc. for the replacement of door at the entrance of the library to meet regulations for handicap access.

Ms. Lange seconded.



AYES: Berkowitz, Bell, Boyd, Martini, Sciucco, Lange - 6
Noes: None

Motion declared approved. (01/9/19 -8)





I. Old Business


No report.




J. New Business


Discussion was held on Extension of Library's Long Range Plan.

Mr. Bell moved to extend the current Library Long Range Plan for the current year. Mrs.

Sciucco seconded.



AYES: Berkowitz, Bell, Boyd, Martini, Sciucco, Lange - 6
Noes: None

Motion declared approved. (01/9/19 -9)


Ms. Lange moved to accept the appointment of a full time cleaner that Mr. Pfisterer wishes to hire. Mr. Bell seconded..



AYES: Bell, Berkowitz, Martini, Boyd, Sciucco, Lange - 6
Noes: None

Motion declared approved. (01/9/19 -10)


Discussion was held on the 2019 NYLAS Advocacy Day.

Discussion was held on the 2020 census.




K. Adjournment


Ms. Lange moved to adjourn the meeting at 6:10pm. Mrs. Boyd seconded.



AYES: Bell, Berkowitz, Boyd, Sciucco, Martini, Lange - 6
Noes: None

Motion declared approved. (01/9/19 - 11)

Respectfully submitted,
Linda Martini, Secretary

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TABLE OF MOTIONS

(01/09/19–1)            Accepted slate of officers
(01/09/19–2)            Designated Middletown Times Herald Record as official newspaper
(01/09/19–3)            Designated the Orange Bank and Trust as official bank
(01/09/19–4)            Designated Stifel-Nicholas as Investment Firm
(01/09/19–5)            Appointed Alex Smith as Library District's Attorney
(01/09/19–6)            Adjournment
(01/09/19–7)            Executive session
(01/09/19–8)            Accepted bid from Barrier Free Access Systems, Inc.
(01/09/19–9)            Approved to extend Long Range Plan
(01/09/19-10)            Accepted appointment of full time cleaner
(01/09/19-11)            Adjournment