MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES
January 14, 2015

I. Attendance

Ms. Lange called the roll.


Present
Mrs. Lois Ruckert, President
Mrs. Tonia Crown, Vice President
Ms. Marlena Lange, Secretary
Mrs. Rosa Boyd
Mr. Richard C. Bell
Mr. Carl Berkowitz
Mr. Matthew Pfisterer, Director


Absent
Ms. Barbara Kay, Treasurer (excused)


Visitors
None.


A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation     




A. Mrs. Lois Ruckert, President, opened the meeting at 5:20pm.





B. Minutes


Mr. Berkowitz moved for adoption of the minutes of the December 18, 2014 meeting.

Mrs. Boyd seconded.



AYES: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None

Motion declared approved. (01/14/15 - 7)





C. Visitor Comments


No report



D. Correspondence


A copy of all correspondence sent to each Board member is attached to the official
minutes.

The library sent a thank you note for a donation.

Mr. Pfisterer sent a thank you note to Assembly Member Aileen Gunther for the Summer
Reading Support Grant.




E. President's Report


No report.

Mr. Berkowitz reported that on January 11, 2015 he went to the opening of the
Mamakating Library.




F. Director's Report Con't.


(A copy of the Director's Report sent to each Board member is attached to the official minutes.)



G. Financial Officer's Report


No report.




H. Committee Reports


Finance Committee: BUDGET AMENDMENT #8 (12/31/14)
Ms. Lange moved that the Board of Trustees of Middletown Thrall Library amend the
2014 budget to be increased as follows:     
ADD
Revenue      L2765 $ 1,250.00



A. Gunther grant


special legislation project
2013-14 SRP
ADD
Appropriations:     
L7410.8425.12.0000.0      Programs            $ 1,250.00
BUDGET AMENDMENT #1 (1/14/15)
Ms. Lange moved that the Board of Trustees of Middletown Thrall Library amend the
2015 budget to be increased as follows:     
ADD
Revenue      L2705 $ 1,000.00



S. Pfeffer donation to Young Adult


ADD
Appropriations:     
L7410.8521.12.3814.5      YA Books            $ 500.00
L7410.8522.12.3903.5      Media-YA            $ 500.00
Mr. Bell seconded.



AYES: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None

Motion declared approved. (01/14/15 - 8)


Building & Grounds: Ms. Lange reported on Building & Grounds.

The Library was open on New Year's Eve between the hours of 9:00am and 1:00pm. I
have received complaints that on this day the second floor bathrooms were locked and
unavailable to the public for an extended period of time. These closures caused lines to
form in the Reading Room with people waiting to use the bathrooms. I have spoken with
the custodian on duty that day who informed me that there was an extremely unsanitary
condition in the second floor men's bathroom that required extensive sanitization. The
custodian then locked the second floor women's room to prevent it from being used by
both men and women simultaneously. I have informed custodial staff that my expectation
is that the library's public restrooms will remain open to the public for the maximum
amount of time possible during the library's hours of operation.

I have contacted two HVAC companies who had agreed to provide us with estimates on
our boiler replacement project to ask when I should expect to receive their proposals. I
will continue to contact other HVAC companies to secure bids.

I have received no further reports of materials infested with insects and our exterminator
has not reported any evidence of infestation in the collection or in the building.




I. Old Business


No report.




J. New Business


Discussion was held on the preliminary 2014 circulation statistics.

Discussion was held on Port Jervis borrowing at Middletown Thrall Library.




K. Adjournment


Mr. Berkowitz moved to adjourn the meeting at 6:20pm. Ms. Lange seconded.



AYES: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None

Motion declared approved. (01/14/15 -9)


Respectfully submitted,
Marlena Lange, Secretary

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TABLE OF MOTIONS

(01/14/15 - 1)            Accepted slate of officers
(01/14/15 - 2)            Designated Middletown Times Herald Record as official newspaper
(01/14/15 - 3)            Designated the Orange County Trust Company as official bank
(01/14/15 - 4)            Designated Stifel-Nicholas as Investment Firm
(01/14/15 - 5)            Appointed Robert Isseks as Library District's Attorney
(01/14/15 - 6)            Adjournment
(01/14/15 - 7)            Approval of 12/18/14 minutes
(01/14/15 - 8)            Approved BUDGET AMENDMENT #8 (12/31/14); BUDGET
AMENDMENT #1 (01/14/15)
(01/08/14 - 9)            Adjournment