MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES


January 14, 2015


I. Attendance
Ms. Lange called the roll.

Present
Mrs. Lois Ruckert, President
Mrs. Tonia Crown, Vice President
Ms. Marlena Lange, Secretary
Mrs. Rosa Boyd
Mr. Richard C. Bell
Mr. Carl Berkowitz
Mr. Matthew Pfisterer, Director

Absent
Ms. Barbara Kay, Treasurer (excused)

Visitors
None


II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation


A. Mrs. Lois Ruckert, President, opened the meeting at 5:20pm.


B. Minutes
Mr. Berkowitz moved for adoption of the minutes of the December 18, 2014 meeting.
Mrs. Boyd seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None
Motion declared approved. (01/14/15 - 7)


C. Visitor Comments
No report


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.

The library sent a thank you note for a donation.

Mr. Pfisterer sent a thank you note to Assembly Member Aileen Gunther for the Summer
Reading Support Grant.


E. President's Report
No report.

Mr. Berkowitz reported that on January 11, 2015 he went to the opening of the
Mamakating Library.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)


G. Financial Officer's Report
No report.


H. Committee Reports
Finance Committee: BUDGET AMENDMENT #8 (12/31/14)
Ms. Lange moved that the Board of Trustees of Middletown Thrall Library amend the
2014 budget to be increased as follows:
ADD
Revenue L2765 $ 1,250.00
A. Gunther grant
special legislation project
2013-14 SRP

ADD
Appropriations:
L7410.8425.12.0000.0 Programs $ 1,250.00


BUDGET AMENDMENT #1 (1/14/15)
Ms. Lange moved that the Board of Trustees of Middletown Thrall Library amend the
2015 budget to be increased as follows:
ADD
Revenue L2705 $ 1,000.00
S. Pfeffer donation to Young Adult


ADD
Appropriations:
L7410.8521.12.3814.5 YA Books $ 500.00
L7410.8522.12.3903.5 Media-YA $ 500.00

Mr. Bell seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None
Motion declared approved. (01/14/15 - 8)

Building & Grounds: Ms. Lange reported on Building & Grounds.
The Library was open on New Year's Eve between the hours of 9:00am and 1:00pm. I
have received complaints that on this day the second floor bathrooms were locked and
unavailable to the public for an extended period of time. These closures caused lines to
form in the Reading Room with people waiting to use the bathrooms. I have spoken with
the custodian on duty that day who informed me that there was an extremely unsanitary
condition in the second floor men's bathroom that required extensive sanitization. The
custodian then locked the second floor women's room to prevent it from being used by
both men and women simultaneously. I have informed custodial staff that my expectation
is that the library's public restrooms will remain open to the public for the maximum
amount of time possible during the library's hours of operation.

I have contacted two HVAC companies who had agreed to provide us with estimates on
our boiler replacement project to ask when I should expect to receive their proposals. I
will continue to contact other HVAC companies to secure bids.

I have received no further reports of materials infested with insects and our exterminator
has not reported any evidence of infestation in the collection or in the building.


I. Old Business
No report.


J. New Business
Discussion was held on the preliminary 2014 circulation statistics.

Discussion was held on Port Jervis borrowing at Middletown Thrall Library.

K. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 6:20pm. Ms. Lange seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None
Motion declared approved. (01/14/15 -9)


Respectfully submitted,
Marlena Lange, Secretary


TABLE OF MOTIONS

(01/14/15 - 1) Accepted slate of officers
(01/14/15 - 2) Designated Middletown Times Herald Record as official newspaper
(01/14/15 - 3) Designated the Orange County Trust Company as official bank
(01/14/15 - 4) Designated Stifel-Nicholas as Investment Firm
(01/14/15 - 5) Appointed Robert Isseks as Library District's Attorney
(01/14/15 - 6) Adjournment
(01/14/15 - 7) Approval of 12/18/14 minutes
(01/14/15 - 8) Approved BUDGET AMENDMENT #8 (12/31/14); BUDGET
AMENDMENT #1 (01/14/15)
(01/08/14 - 9) Adjournment