MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES



February 8, 2017

I. Attendance
Mrs. Sciucco called the roll.

Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mrs. Marianne Sciucco, Secretary
Mrs. Tonia Crown, Financial Officer (arrived 5:05pm)
Ms. Marlena Lange
Ms. Linda Martini
Mr. Matthew Pfisterer, Director

Absent
Mrs. Rosa Boyd, excused

Visitors
No visitors


II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation
A. Mr. Richard Bell, President, opened the meeting at 5:00pm and led the pledge.


B. Minutes
Mr. Berkowitz moved for adoption of the Organization Meeting minutes of the January 11,
2017 meeting. Ms. Lange seconded.
Ayes: Bell, Berkowitz, Lange, Martini, Sciucco - 5
Noes: None
Motion declared approved. (02/08/17 - 12)

Ms. Lange moved for adoption of the minutes of the January 11, 2017 meeting. Ms.
Martini seconded.
Ayes: Bell, Berkowitz, Lange, Martini, Sciucco - 5
Noes: None
Motion declared approved. (02/08/17 - 13)


C. Visitor Comments/Staff Report
Robert Tiess, Library Assistant, discussed technical services.


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.

Mr. Pfisterer was contacted by a resident of the City of Middletown who is barred and
requested her privileges be restored.

A Town of Wallkill resident contacted Mr. Pfisterer expressing the lack of a bus route
directly to the library. Discussion followed.

Mr. Bell read a letter from the Hogan family to the Board of Trustees of Middletown
Thrall Library requesting to sponsor the Barbara Kay Collection of Children's Books.
Discussion followed. (Letter attached to the official minutes)


E. President's Report
No report.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)


G. Financial Officer's Report
Mr. Pfisterer reported on the accounts and balances.


H. Committee Reports
Finance Committee: Mr. Berkowitz moved that the Board of Trustees of Middletown
Thrall Library accepts the following budget transfer to cover shortages in the 2016
budget:
BUDGET TRANSFER #6
1. TO: L7410.8502.12.0000.5 Office & Library Supplies $1700.00
FROM: L7410.8406.12.0000.0 Telephone $1700.00
2. TO: L7410.8421.12.0000.0 Refund Prior Year Tax $ 500.00
FROM: L7410.8420.12.0000.0 Insurance $ 500.00
3. TO: L7410.8514.12.0000.5 A-V Supplies $ 300.00
FROM: L7410.8450.12.0000.0 Building Utilities $ 300.00
4. TO: L7410.8200.12.0000.7 Furniture & Equipment $2000.00
FROM: L7410.8540.12.0000.5 Repairs & Maintenance $2000.00
5. TO: L7410.8160.12.0000.6 Administrative Expenses $2000.00
FROM: L7410.8161.12.0000.6 Clerks Full-Time $2000.00
6. TO: L7410.8167.12.0000.6 Clerical Part-Time $ 800.00
TO: L7410.8168.12.0000.6 Security Part-Time $2900.00
FROM: L7410.8158.12.0000.6 Librarians Part-Time $3700.00

Mrs. Crown seconded.
Ayes: Bell, Berkowitz, Crown, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (02/08/17 - 14)

BUDGET AMENDMENT #1
Mr. Berkowitz moved that Board of Trustees of Middletown Thrall Public Library
amend the 2017 budget to be increased as follows:
ADD
Revenue L2705 $500.00
Donation from Susan Beth Pfeffer, received in December 2016

ADD
Appropriations: L7410.8521.12.3814.5 YA Books $250.00

ADD
Appropriations: L7410.8522.12.3903.5 YA Media $250.00

Ms. Lange seconded.
Ayes: Bell, Berkowitz, Lange, Crown, Martini, Sciucco - 6
Noes: None
Motion declared approved. (02/08/17 - 15)


Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Public Library
amend the 2017 budget to be increased as follows:

BUDGET AMENDMENT #2
ADD
Revenue L2705 $15.00
Unclassified Donation; Patron R. Vuiker

ADD
Appropriations: L7410.8521.12.3810.5 Adult Books $15.00

Ms. Lange seconded.
Ayes: Bell, Berkowitz, Lange, Crown, Martini, Sciucco - 6
Noes: None
Motion declared approved. (02/08/17 - 16)


Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Public Library
amend the 2017 budget to be increased as follows:

BUDGET AMENDMENT #3
ADD
Revenue L2705 $1000.00

ADD
Appropriations: L7410.8521.12.3813.5 Children's Books $1000.00

Ms. Lange seconded.
Ayes: Bell, Berkowitz, Lange, Crown, Martini, Sciucco - 6
Noes: None
Motion declared approved. (02/08/17 - 17)

Mr. Berkowitz moved that the regular monthly disbursements for January, 2017 in the
amount of $68,318.53 having been audited by Richard Bell and found to be correct, be
approved. Mrs. Crown seconded.
Ayes: Bell, Berkowitz, Lange, Crown, Martini, Sciucco - 6
Noes: None
Motion declared approved. (02/08/17 - 18)


Building & Grounds: Ms. Lange reported on Building & Grounds.
Mr. Pfisterer had correspondence with the Library District's electrical engineering firm
and have been notified that work is proceeding on the new boiler installation project and
he will be keeping us informed as to progress.

Our exterminator has reported that we are currently not experiencing any infestation
anywhere in the building.


I. Old Business
Discussion was held on the proposed changes to the By-Laws.

Ms. Lange moved to accept the change to Article II - Board of Directors - Section 1.
Ms. Martini seconded. Discussion followed. Tabled until March meeting.


J. New Business
No report.


L. Adjournment
Ms. Lange moved to adjourn the meeting at 6:26pm. Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Lange, Crown, Martini, Sciucco - 6
Noes: None
Motion declared approved. (02/08/17 - 19)



Respectfully submitted,

Marianne Sciucco, Secretary




TABLE OF MOTIONS

(01/11/17 - 1) Accepted slate of officers
(01/11/17 - 2) Designated Middletown Times Herald Record as official newspaper
(01/11/17 - 3) Designated the Orange Bank and Trust as official bank
(01/11/17 - 4) Designated Stifel-Nicholas as Investment Firm
(01/11/17 - 5) Appointed Robert Isseks as Library District's Attorney
(01/11/17 - 6) Adjournment
(01/11/17 - 7) Approval of 12/14/16 minutes
(01/11/17 - 8) Approved monthly disbursements for December 2016
(01/11/17 - 9) Approved to extend ending date of Long Range Plan
(01/11/17-10) Approved to amend Rules & Regulations from age 6 to 8
(01/11/17-11) Adjournment
(02/08/17-12) Approval of Organizational Minutes for 1/11/17
(02/08/17-13) Approval of 1/11/17 minutes
(02/08/17-14) Approved BUDGET TRANSFER #6
(02/08/17-15) Approved BUDGET AMENDMENT #1
(02/08/17-16) Approved BUDGET AMENDMENT #2
(02/08/17-17) Approved BUDGET AMENDMENT #3
(02/08/17-18) Approved monthly disbursements for January 2017
(02/08/17-19) Adjournment