MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES



February 11, 2015



I. Attendance
Ms. Lange called the roll.

Present
Mrs. Lois Ruckert, President
Mrs. Tonia Crown, Vice President
Ms. Marlena Lange, Secretary
Ms. Barbara Kay, Treasurer
Mr. Richard C. Bell
Mr. Carl Berkowitz
Mr. Matthew Pfisterer, Director

Absent
Mrs. Rosa Boyd (excused)

Visitors
None


II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation

A. Mrs. Lois Ruckert, President, opened the meeting at 5:01pm and led the pledge to the flag.


B. Minutes
Mr. Berkowitz moved for adoption of the reorganizational minutes of the January 14, 2015
meeting. Mr. Bell seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6
Noes: None
Motion declared approved. (02/11/15 - 10)

Ms. Lange moved for adoption of the minutes of the January 14, 2015 meeting.
Mrs. Crown seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6
Noes: None
Motion declared approved. (02/11/15 - 11)


C. Visitor Comments
No report


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.

Discussion was held on a draft letter to the Town of Wawayanda Supervisor.


E. President's Report
Mrs. Ruckert asked the Board that when there is a birth, passing, illness etc. that relates to
non-employees of the library, that Board members keep each other informed.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)

Mr. Berkowitz moved to go into executive session at 5:20pm to discuss the past
employment history of a particular employee. Mrs. Crown seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6
Noes: None
Motion declared approved. (02/11/15 - 12)

The Board returned from executive session at 5:37pm.


G. Financial Officer's Report
Mr. Pfisterer reported on the Preliminary Revenue Status Report ending December 2014.


H. Committee Reports
Finance Committee: BUDGET AMENDMENT #2
Ms. Kay moved that the Board of Trustees of Middletown Thrall Library amend the
2015 budget to be increased as follows:
ADD
Revenue L2705 $ 50.00
$ 10.00

ADD
Appropriations:
7410.8421.12.3810.5 Adult Books $ 60.00

Resolved, that the regular monthly disbursements for January 2015 in the amount of
$375,560.36 having been audited by Richard Bell and found to be correct, be approved.

Resolved, that the regular monthly disbursements for December 2014 in the amount of
$68,473.21 having been audited by Carl Berkowitz and found to be correct, be approved.
Mr. Bell seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6
Noes: None
Motion declared approved. (02/11/15 - 13)

Mr. Pfisterer reported that the Library has received the tax check from the Town of
Wallkill and Wawayanda. We also received a check from the Friends.

Building & Grounds: Ms. Lange reported on Building & Grounds.
Mr. Pfisterer received a bid from one of two HVAC providers of which he requested
estimates for replacement of the Library's gas boilers.

The Library experienced a sharp increase in the number of patrons who are asking to use
The libraries phones for personal business. The current policy is to allow patrons to use
the library phones to arrange for transportation from the library (call a cab or
friend/relative). We are directing individuals who have no cell phone to go to Social
Services center on Fulton Street and request to use their phones. We are also providing
information about how people can obtain a free cell phone through the "Lifelines"
program. I have submitted a request to obtain a Lifelines phone to be used at the Library
by individuals who do not have a cell phone and will follow up in the near future.

We are experimenting with rearrangement of library furniture on the first floor of the
building. We are looking for ways in which we can reduce crowding in the area between
the elevator and the staircase.

Our exterminating company has reported that the Library is free of insect infestations.

Ms. Lange moved to go into executive session at 5:58pm to discuss potential employment
of a particular corporation. Mrs. Crown seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6
Noes: None
Motion declared approved. (02/11/15 - 14)

The Board returned from executive session at 6:12pm.


I. Old Business
No report.



J. New Business
No report.



L. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 6:13pm. Ms. Lange seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6
Noes: None
Motion declared approved. (02/11/15 -15)


Respectfully submitted,
Marlena Lange, Secretary




TABLE OF MOTIONS

(01/14/15 - 1) Accepted slate of officers
(01/14/15 - 2) Designated Middletown Times Herald Record as official newspaper
(01/14/15 - 3) Designated the Orange County Trust Company as official bank
(01/14/15 - 4) Designated Stifel-Nicholas as Investment Firm
(01/14/15 - 5) Appointed Robert Isseks as Library District's Attorney
(01/14/15 - 6) Adjournment
(01/14/15 - 7) Approval of 12/18/14 minutes
(01/14/15 - 8) Approved BUDGET AMENDMENT #8 (12/31/14); BUDGET
AMENDMENT #1 (01/14/15)
(01/08/15 - 9) Adjournment
(02/11/15 - 10) Approval of 1/14/15 reorganizational minutes
(02/11/15 - 11) Approval of 1/14/15 minutes
(02/11/15 - 12) Executive session
(02/11/15 - 13) Approved BUDGET AMENDMENT #2; monthly disbursements for December 2014 and January 2015
(02/11/15 - 14) Executive session
(02/11/15 - 15) Adjournment