MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
February 13, 2019

I. Attendance

Mr. Berkowitz called the roll.


Present
Mr. Carl Berkowitz, President
Mrs. Marianne Sciucco, Vice President (arrived 5:02pm)
Ms. Linda Martini, Secretary
Mrs. Tonia Crown, Financial Officer
Mrs. Rosa Boyd
Mr. Richard C. Bell
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director


Absent


Visitors
None

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation



A. Mr. Berkowitz, President, opened the meeting at 5:01pm and led the pledge.





B. Minutes


Ms. Lange moved for adoption of the Organizational Minutes of the January 9, 2019
meeting. Mr. Bell seconded.



AYES: Berkowitz, Bell, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None

Motion declared approved. (2/13/19 - 12)


Mr. Bell moved for adoption of the minutes of the January 9, 2019 meeting. Mrs. Boyd
seconded.



AYES: Berkowitz, Bell, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None

Motion declared approved. (2/13/19 - 13)


Ms. Lange moved for adoption of the minutes of the December 12, 2018 meeting. Mrs.

Boyd seconded.



AYES: Berkowitz, Bell, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None

Motion declared approved. (2/13/19 - 14)





C. Visitor Comments/Staff Report


No report.




D. Correspondence


A copy of any correspondence is sent to each Board member and is attached to the official
minutes.




E. President's Report


Mr. Berkowitz reported that Robert Hubsher, Executive Director of the Ramapo Catskill Library System announced his early retirement in advance of the end of the close of 2019.

Grace Riano, Assistant Director, will assume the position of Acting Director, effective April 27, 2019.




F. Director's Report Con't.


(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)



G. Financial Officer's Report


A copy of the accounts and balances are attached to the official minutes.




H. Committee Reports


Mr. Bell moved that the regular monthly disbursements for December, 2018 in the amount of $140,547.67 having been audited by Carl Berkowitz and found to be correct, be approved. Mrs. Boyd seconded.



AYES: Berkowitz, Bell, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None

Motion declared approved. (2/13/19 - 15)


Ms. Lange moved that the regular monthly disbursements for January, 2019 in the amount of $330,518.48 having been audited by Richard Bell and found to be correct, be approved. Ms. Martini seconded.



AYES: Berkowitz, Bell, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None

Motion declared approved. (2/13/19 - 16)


Building & Grounds: A window in the Children's Room became dislodged and fell into
the public area of the building. The Head Custodian has installed track supports to that window to prevent this from happening again. He will install supports in all of the Children's room windows.

We will need to go into Executive Session to discuss contracts associated with our boiler installation project.

Meeting with Al Fusco 2-7-19:
Fusco is investigating the possibility that an item included in the bid documents/ engineering plans was billed to the library but not installed by a subcontractor.

(NURO Touch Screen Control System)
Next phase of the project involves the Library's air flow system
$200,000 - $300,000 to install new system
Project could cost less if they can use some of our existing equipment
Approximately $5,000 to complete an analysis of our current system
Our exterminater has been monitoring the part-time reference office and has seen no indication of an infestation in that area or anywhere in the building.

Discussion was held on the bricks around the building.

Mr. Bell moved to go into executive session at 5:23pm for contractual contract and employment history of particular individuals. Mrs. Crown seconded.



AYES: Berkowitz, Bell, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None

Motion declared approved. (2/13/19 - 17)


The Board returned from executive session at 5:53pm.




I. Old Business


No report.




J. New Business


Discussion was held on accepting the library's 2019 Annual Report to the State of New York. The Board decided to table accepting this until the March meeting.

Discussion was held on the 2020 Census.




K. Adjournment


Ms. Lange moved to adjourn the meeting at 6:05pm. Mr. Bell seconded.



AYES: Berkowitz, Bell, Boyd, Crown, Martini, Lange, Sciucco - 7
Noes: None

Motion declared approved. (2/13/19 - 18)


Respectfully submitted,
Linda Martini, Secretary

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TABLE OF MOTIONS

(01/09/19-1)            Accepted slate of officers
(01/09/19-2)            Designated Middletown Times Herald Record as official newspaper
(01/09/19-3)            Designated the Orange Bank and Trust as official bank
(01/09/19-4)            Designated Stifel-Nicholas as Investment Firm
(01/09/19-5)            Appointed Alex Smith as Library District's Attorney
(01/09/19-6)            Adjournment
(01/09/19-7)            Executive session
(01/09/19-8)            Accepted bid from Barrier Free Access Systems, Inc.
(01/09/19-9)            Approved to extend Long Range Plan
(01/09/19-10)            Accepted appointment of full time cleaner
(01/09/19-11)            Adjournment
(02/13/19-12)            Approval of 1/09/19 Organization Meeting minutes
(02/13/19-13)            Approval of 1/09/19 minutes
(02/13/19-14)            Approval of 12/12/18 minutes
(02/13/19-15)            Approved monthly disbursements for December 2018
(02/13/19-16)            Approved monthly disbursements for January 2019
(02/13/19-17)            Executive session
(02/13/19-18)            Adjournment