MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF
TRUSTEES
March 8, 2006

I. Attendance

Mrs. Hutchinson called the roll:


Present
Ms. Marlena Lange, Vice President
Mrs. Joan Hutchinson, Secretary
Mrs. Rosa Boyd, Treasurer
Ms. Eileen Connolly (arrived @ 5:50pm)
Ms. Barbara Kay
Mr. Carl Berkowitz
Mr. Kevin J. Gallagher, Director


Absent
Mr. Richard C. Bell, President (excused)


Visitors
No visitors

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation



A. Ms. Marlena Lange, Vice President, opened the meeting at 5:30pm


and led the pledge to the flag.




B. Minutes


Mr. Berkowitz moved for adoption of the minutes of the February 8,
2006 meeting. Mrs. Boyd seconded.



AYES: Hutchinson, Berkowitz, Boyd, Lange, Kay - 5
Noes: None

Motion declared approved. (03/08/06 - 17)





C. Visitor Comments


No comments.




D. Correspondence


A copy of all the correspondence sent to each Board member is
attached to the official minutes.

Mr. Gallagher distributed copies of the NYS Annual Report to the
Board. (Attached to official minutes.)
Mr. Gallagher discussed a letter he sent to Janet Welch, NYS
Librarian & Asst. Commissioner for Libraries, about Commissioner's
Regulation 90.3. (Letter attached to official minutes.)



E. President's Report


No report.




F. Director's Report


(A copy of the Director's Report sent to each Board member is
attached to the official minutes.)



G. Treasurer's Report


Mr. Gallagher reported on the accounts and balances. Discussion
followed. (Report attached to the official minutes)



H. Library Staff Reports


Discussion was held on the starting staff reports at the April
meeting.




I. Committee Reports


Building & Grounds Committee: Ms. Lange reported new lighting has
been installed on the backside of the stairwell by the computers.

Ms. Lange discussed a proposal from Day Automation Systems for the
HVAC System and Controls Improvements. There are three scopes of
work that when implemented should provide a much improved occupant
comfort, reduced energy consumption, and fewer maintenance issues.

This work is likely subject to NYS bid requirements due to the
overall cost. Discussion followed.

Finance Committee: Ms. Connolly moved that the regular monthly
disbursements for February, 2006 in the amount of $86,565.43 having
been audited by Marlena Lange and found to be correct, be approved.

Mrs. Hutchinson seconded.



AYES: Berkowitz, Boyd, Lange, Kay, Hutchinson, Connolly - 6
Noes: None

Motion declared approved. (03/08/06 -18)


Ms. Connolly moved that the Board of Trustees of Middletown Thrall
Library accept the following budget transfers:
BUDGET TRANSFER #2
1. TO: L7410.8521.12.3814.5 YA Books $4,000.00
FROM: L7410.8521.12.3813.5 Children's Books $4,000.00
Ms. Kay seconded.



AYES: Berkowitz, Boyd, Hutchinson, Connolly, Lange, Kay - 6
Noes: None

Motion declared approved. (03/08/06 - 19)





J. Old Business


Ms. Connolly moved to accept the proposed retainer agreement between
the Thrall Public Library District of Middletown & Wallkill and
MacVean, Lewis, Sherwin & McDermott, P.C. Mr. Berkowitz seconded.



AYES: Berkowitz, Boyd, Hutchinson, Connolly, Lange, Kay - 6
Noes: None

Motion declared approved. (03/08/06 - 20)





K. New Business


Mr. Gallagher discussed the proposal to install fiber optic
capability for RCLS ANSER network, beginning in July, 2007.

Discussion followed.

Ms. Kay moved to go into executive session at 6:27pm to discuss
labor negotiations. Mrs. Hutchinson seconded.



AYES: Hutchinson, Berkowitz, Boyd, Connolly, Lange, Kay - 6
Noes: None

Motion declared approved. (03/08/06 - 21)


The Board returned from executive session at 7:22pm.




L. Adjournment


Mr. Berkowitz moved to adjourn the meeting at 7:23 pm. Mrs. Boyd
seconded.



AYES: Hutchinson, Berkowitz, Boyd, Connolly, Lange, Kay - 6
Noes: None

Motion declared approved. (03/08/06 - 22)


Respectfully submitted,
Joan Hutchinson, Secretary

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TABLE OF MOTIONS

(01/11/06 - 1) Accepted slate of officers
(01/11/06 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/11/06 - 3) Designated the Orange County Trust Company as
official bank
(01/11/06 - 4) Adjournment
(01/11/06 - 5) Approval of 12/7/05 minutes
(01/11/06 - 6) Approval of disbursements for December 2005
(01/11/06 - 7) Approval of Budget Amendment #7
(01/11/06 - 8) Approved the Library Board to become member of BYS
Assoc. of Lib. Bds.
(01/11/06 - 9) Executive Session
(01/11/06 - 10) Adjournment
(02/08/06 - 11) Approval of 1/11/06 reorganizational minutes
(02/08/06 - 12) Approval of 1/11/06 minutes
(02/08/06 - 13) Executive session
(02/08/06 - 14) Approval of disbursements for January 2006
(02/08/06 - 15) Approval of Budget Transfer #1
(02/08/06 - 16) Adjournment
(03/08/06 - 17) Approval of 2/8/06 minutes
(03/08/06 - 18) Approval of disbursements for February 2006
(03/08/06 - 19) Approval of Budget Transfer #2
(03/08/06 - 20) Approved proposed fee schedule from Attorney Richard
Guertin
(03/08/06 - 21) Executive session
(03/08/06 - 22) Adjournment