MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES


March 11, 2015


I. Attendance
Ms. Lange called the roll.

Present
Mrs. Lois Ruckert, President
Mrs. Tonia Crown, Vice President
Ms. Marlena Lange, Secretary
Ms. Barbara Kay, Treasurer
Mr. Richard C. Bell
Mr. Carl Berkowitz
Mr. Matthew Pfisterer, Director

Absent
Mrs. Rosa Boyd (excused)

Visitors
Charles DeYoe, III - Part-Time Local History Librarian

II. Agenda

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation

A. Mrs. Lois Ruckert, President, opened the meeting at 5:03pm and led the pledge to the flag.


B. Minutes
Mr. Berkowitz moved for adoption of the minutes of the February 11, 2015 meeting.
Mr. Bell seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6
Noes: None
Motion declared approved. (03/11/15 - 16)


C. Visitor Comments
Charles DeYoe, III, part-time Local History Librarian, discussed materials in Local
History.


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.


E. President's Report
Mrs. Ruckert presented a list of scheduled RCLS seminars.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)

Discussion was held on someone contacting the Library Director of possible filming a
movie at Thrall.


G. Financial Officer's Report
Mr. Pfisterer reported on the accounts and balances.


H. Committee Reports
Finance Committee: BUDGET AMENDMENT #9 (12/31/2014)
Ms. Kay moved that the Board of Trustees of Middletown Thrall Library amend the
2014 budget to be increased as follows:
ADD
Revenue L2705 $ 2,034.52
FOMTL "in-kind" donation
2014 FOMTL purchases

ADD
Appropriations:
L7410.8522.12.3901.5 Adult Media $ 864.13
L7410.8522.12.3905.5 Foreign Film $1,170.39
Mr. Berkowitz seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6
Noes: None
Motion declared approved. (03/11/15 - 17)


BUDGET TRANSFER #3 FINAL (12/31/2014)
Ms. Kay moved that the Board of Trustees of Middletown Thrall Library accept the
following budget transfer:
TO: L7410.8158.12.0000.6 P.T. Librarians $ 21,472.00
TO: L7410.8164.12.0000.6 P. T. Cleaners $ 3,763.00
TO: L7410.8167.12.0000.6 P.T. Clerical $ 2,658.00
FROM: L7410.8161.12.0000.6 F.T. Clerical $27,893.00
TO: L9010.8802.12.0000.0 Retirement $ 11,207.00
FROM: L9060.8804.12.0000.0 Health & Dental $11,207.00
to cover overdrafts
Mrs. Crown seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6
Noes: None
Motion declared approved. (03/11/15 - 18)

Ms. Kay moved that the regular monthly disbursements for February 2015 in the amount
of $72,666.00 having been audited by Marlena Lange and found to be correct, be
approved. Ms. Crown seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6
Noes: None
Motion declared approved. (03/11/15 - 19)

Building & Grounds: Ms. Lange reported on Building & Grounds.
Mr. Pfisterer requested bids for engineering blueprints and specs for the installation of a
new gas boiler system from five local engineering firms. To date, Mr. Pfisterer received
one bid.

Ice and slippery walkways that occur each year throughout the grounds have been a
constant issue for the past several weeks in part due to the severity of this winter. We
have had one slip and fall accident which resulted in a claim being filed with our
insurance carrier and one employee slip and fall which did not require medical treatment.
A third incident took place in close proximity to the Library building but on City property.
Our custodial staff has been applying deicing products as needed but this is a challenge
because of the cycle of melt, run-off and refreezing that has been occurring.

We have been experiencing a problem with patrons congregating around electrical outlets,
particularly on the first floor by the word processing/catalog work stations in the
reference area. People are accessing the outlets to recharge their cell phones. We are
looking to set up two custom built cell phone recharging stations and place them in the
Library's Reading Room. Our Head Custodian will be designing and constructing tables.

Mr. Pfisterer is awaiting the monthly inspection from the exterminating company. There
has been no reports from staff or patrons about any insect problems since the date of our
last inspection.

Discussion was held on Engineering proposals for the boiler system.

Ms. Kay moved to go into executive session at 6:00pm to discuss potential employment
of a particular corporation. Mrs. Crown seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6
Noes: None
Motion declared approved. (03/11/15 - 20)

The Board returned from executive session at 6:02pm.


I. Old Business
Discussion was held on the tutoring policy in the library.


J. New Business
Discussion was held on the highlights from the annual report.

Ms. Lange moved to accept the NYS Annual Report for 2014 as presented. Mr. Bell
seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6
Noes: None
Motion declared approved. (03/11/15 - 21)


K. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 6:15pm. Ms. Lange seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6
Noes: None
Motion declared approved. (03/11/15 -22)


Respectfully submitted,
Marlena Lange, Secretary



TABLE OF MOTIONS

(01/14/15 - 1) Accepted slate of officers
(01/14/15 - 2) Designated Middletown Times Herald Record as official newspaper
(01/14/15 - 3) Designated the Orange County Trust Company as official bank
(01/14/15 - 4) Designated Stifel-Nicholas as Investment Firm
(01/14/15 - 5) Appointed Robert Isseks as Library District's Attorney
(01/14/15 - 6) Adjournment
(01/14/15 - 7) Approval of 12/18/14 minutes
(01/14/15 - 8) Approved BUDGET AMENDMENT #8 (12/31/14); BUDGET
AMENDMENT #1 (01/14/15)
(01/08/15 - 9) Adjournment
(02/11/15 - 10) Approval of 1/14/15 reorganizational minutes
(02/11/15 - 11) Approval of 1/14/15 minutes
(02/11/15 - 12) Executive session
(02/11/15 - 13) Approved BUDGET AMENDMENT #2; monthly disbursements for December 2014 and January 2015
(02/11/15 - 14) Executive session
(02/11/15 - 15) Adjournment
(03/11/15 - 16) Approval of 2/11/15 minutes
(03/11/15 - 17) Approved BUDGET AMENDMENT #9 (12/31/2014)
(03/11/15 - 18) Approved BUDGET TRANSFER #3 (Final - 12/31/2014)
(03/11/15 - 19) Approved monthly disbursements for February 2015
(03/11/15 - 20) Executive session
(03/11/15 - 21) Accepted NYS Annual Report for 2014
(03/11/15 - 22) Adjournment