MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
March 11, 2020

I. Attendance

Ms. Martini called the roll.


Present
Mr. Carl Berkowitz, President
Mrs. Marianne Sciucco, Vice President
Mrs. Tonia Crown, Financial Officer (arrived 5:10pm)
Ms. Linda Martini, Secretary
Mr. Richard C. Bell
Mrs. Rosa Boyd
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director


Absent


Visitors
No visitors

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation



A. Mr. Berkowitz, President, opened the meeting at 5:00pm and led the pledge.





B. Minutes


Ms. Lange moved for adoption of the minutes of the February 12, 2020 meeting.

Ms. Martini seconded.



AYES: Berkowitz, Lange, Martini, Boyd, Sciucco, Bell - 6
Noes: None

Motion declared approved. (3/11/20 - 17)





C. Visitor Comments/Staff Report


A patron spoke about an issue with a staff member.




D. Correspondence


A copy of any correspondence is sent to each Board member and is attached to the official
minutes.




E. President's Report


Mr. Berkowitz reported about pursuing the concept of a Branch Library at the Galleria.

Discussion followed.




F. Director's Report


(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)
Mrs. Crown moved that the Thrall Public Library District of Middletown and Wallkill will close for the duration as the Middletown School District if needed.

Mrs. Sciucco seconded.



AYES: Berkowitz, Lange, Martini, Boyd, Sciucco, Bell, Crown - 7
Noes: None

Motion declared approved. (3/11/20 - 18)





G. Financial Officer's Report


Mrs. Sciucco moved that the regular monthly disbursements for February, 2020 in the amount of $89,640.85 having been audited by Ms. Lange and found to be correct, be approved. Mrs. Boyd seconded.



AYES: Berkowitz, Lange, Martini, Boyd, Sciucco, Bell, Crown - 7
Noes: None

Motion declared approved. (3/11/20 - 19)





H. Committee Reports


Building & Grounds: Mr. Pfisterer advised custodian and cleaners to sanitize high contact areas of the library like door handles, hand rails, the circulation desk area, tables, chairs, and the community room as a precautionary measure against the spread of the Corona virus.

Installation of the computer new workstation and the boiler control system have been completed. For the first time since the new boilers were installed, we now have the ability to decrease the output of the boilers and reduce the amount of hot air that has been pooling on the second floor of the library.

The downstairs restrooms have been painted.

The exterminators has advised us that we are not currently experiencing any infestation issues in the building.




I. Old Business


Mr. Berkowitz discussed the NYS 2020 Budget/NYLA Advocacy Day.

Discussion was held on a committee for negotiations. Mrs. Crown and Mr. Bell will be on the negotiating committee for contract negotiations.




J. New Business


Discussion was held on the proposed ICE Policy & Procedure.

Ms. Lange moved to adopt the City of Middletown policy with regard to ICE Agents Information Request. Mrs. Crown seconded.



AYES: Berkowitz, Lange, Martini, Boyd, Sciucco, Bell, Crown - 7
Noes: None

Motion declared approved. (3/11/20 - 20)





K. Adjournment


Ms. Lange moved to adjourn the meeting at 5:58pm. Mrs. Sciucco seconded.



AYES: Berkowitz Martini, Lange, Sciucco, Boyd, Bell, Crown - 7
Noes: None

Motion declared approved. (3/11/20 - 21)


Respectfully submitted,
Linda Martini, Secretary

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TABLE OF MOTIONS

(01/08/20-1)            Accepted slate of officers
(01/08/20-2)            Designated Middletown Times Herald Record as official newspaper
(01/08/20-3)            Designated the Orange Bank and Trust as official bank
(01/08/20-4)            Appointed Alex Smith as Library District's Attorney
(01/08/20-5)            Adjournment
(01/08/20-6)            Approval of adoption of the minutes of the December 11, 2019 meeting
(01/08/20-7)            Approved to eliminate late fees for juvenile materials
(01/08/20-8)            Extend Long Range Plan through 2020
(01/08/20-9)            Adjournment
(02/12/20-10)            Approval of adoption of the reorganizational minutes of the 1/8/20 mtg.
(02/12/20-11)            Approval of adoption of the minutes of the 1/8/20 mtg.
(02/12/20-12)            Amended Rules & Regulations from 8 to 10 yrs. of age
(02/12/20-13)            Approval of Children's Room Policies
(02/12/20-14)            Approved monthly disbursement for January
(02/12/20-15)            Approved $3,544.36 purchase workstation for HVAC & Boilers
(02/12/20-16)            Adjournment
(03/11/20-17)            Approval of adoption of the minutes of the 2/12/20 meeting
(03/11/20-18)            Approved for library close due to coronavirus if Mdtn. Schools close
(03/11/20-19)            Approved monthly disbursements for February
(03/11/20-20)            Accepted the ICE Policy & Procedure
(03/11/20-21)            Adjournment