MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
March 13, 2019

I. Attendance

Ms. Lange called the roll.


Present
Mr. Carl Berkowitz, President
Mrs. Marianne Sciucco, Vice President
Ms. Linda Martini, Secretary (arrived at 5:05pm)
Mrs. Tonia Crown, Financial Officer
Mrs. Rosa Boyd
Mr. Richard C. Bell
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director


Absent


Visitors
Victoria Turner, Government Documents Librarian

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation




A. Mr. Berkowitz, President, opened the meeting at 5:00pm and led the pledge.





B. Minutes


Mr. Bell moved for adoption of the minutes of the February 13, 2019 meeting. Mrs. Crown
seconded.



AYES: Berkowitz, Bell, Boyd, Crown, Lange, Sciucco - 6
Noes: None

Motion declared approved. (3/13/19 - 19)





C. Visitor Comments/Staff Report


Victoria Turner, Government Documents Librarian, reported on history of herself and Government Information.




D. Correspondence


A copy of any correspondence is sent to each Board member and is attached to the official
minutes.

Mr. Berkowitz read a letter from Don Paris, City of Middletown Treasurer, (See letter
attached to official minutes)
Discussion was held on a letter received from Girl Scout Troop 118 about people smoking outside the library. (See letter attached to official minutes)



E. President's Report


Mr. Berkowitz reported on a forum held at Middletown Thrall Library. Discussion followed.




F. Director's Report


(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)



G. Financial Officer's Report


A copy of the accounts and balances are attached to the official minutes.




H. Committee Reports


Mr. Bell moved that the regular monthly disbursements for February, 2019 in the amount of $81,652.65 having been audited by Marlena Lange and found to be correct, be approved. Mrs. Boyd seconded.



AYES: Berkowitz, Bell, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None

Motion declared approved. (3/13/19 - 20)


Building & Grounds: We have been closely monitoring snowmelt from the roof falling and refreezing on the bricks in front of the library building entrance. Primarily this has occurred at the right of the entrance in an area we blocked from public access. We have been liberally applying ice melt to the area to stay ahead of the problem.

Mr. Pfisterer requested, but not yet received a prototype for the construction of supports for the book stacks on the library's first floor. Once he receives and review the prototype the work can begin.

We have been successfully regulating the temperature on the Library's second floor by
manipulating the library's air handlers. When the temperature is hot upstairs we turn them off. Not an ideal situation but it has improved the situation upstairs considerably.

Our exterminater has formed Mr. Pfisterer that there are no insect issues anywhere in the building.

Mr. Bell moved to go into executive session at 5:40pm for contract discussion. Mrs.

Sciucco seconded.



AYES: Berkowitz, Bell, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None

Motion declared approved. (3/13/19 - 21)


The Board returned from executive session at 5:50pm.




I. Old Business


Ms. Lange moved to accept the Library's 2019 Annual Report to the State of New York.

Mrs. Crown seconded.



AYES: Berkowitz, Bell, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None

Motion declared approved. (3/13/19 - 22)


Discussion was held on the 2019 NYLA Advocacy Day.

Discussion was held on the 2020 Census.




J. New Business


Mr. Bell moved to approve the appointment of Theresa Zacek to Librarian II. Ms. Lange
seconded.



AYES: Berkowitz, Bell, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None

Motion declared approved. (3/13/19 - 23)


Discussion was held on the RCLS Executive Director Search.

Matt asked for volunteers for the Mokotoff committee. Mrs. Sciucco volunteered.




K. Adjournment


Ms. Lange moved to adjourn the meeting at 6:05pm. Mrs. Sciucco seconded.



AYES: Berkowitz, Bell, Boyd, Crown, Martini, Lange, Sciucco - 7
Noes: None

Motion declared approved. (3/13/19 - 24)


Respectfully submitted,
Linda Martini, Secretary

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TABLE OF MOTIONS

(01/09/19–1)            Accepted slate of officers
(01/09/19–2)            Designated Middletown Times Herald Record as official newspaper
(01/09/19–3)            Designated the Orange Bank and Trust as official bank
(01/09/19–4)            Designated Stifel-Nicholas as Investment Firm
(01/09/19–5)            Appointed Alex Smith as Library District’s Attorney
(01/09/19–6)            Adjournment
(01/09/19–7)            Executive session
(01/09/19–8)            Accepted bid from Barrier Free Access Systems, Inc.
(01/09/19–9)            Approved to extend Long Range Plan
(01/09/19-10)            Accepted appointment of full time cleaner
(01/09/19-11)            Adjournment
(02/13/19-12)            Approval of 1/09/19 Organization Meeting minutes
(02/13/19-13)            Approval of 1/09/19 minutes
(02/13/19-14)            Approval of 12/12/18 minutes
(02/13/19-15)            Approved monthly disbursements for December 2018
(02/13/19-16)            Approved monthly disbursements for January 2019
(02/13/19-17)            Executive session
(02/13/19-18)            Adjournment
(03/13/19-19)            Approval of 2/13/19 minutes
(03/13/19-20)            Approved monthly disbursements for February 2019
(03/13/19-21)            Executive session
(03/13/19-22)            Accepted 2019 Annual Report to the State of NY
(03/13/19-23)            Accepted appointment of Theresa Zacek to Librarian II
(03/13/19-24)            Adjournment