MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


March 14, 2018


I. Attendance
Mrs. Sciucco called the roll.

Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mrs. Tonia Crown, Financial Officer
Mrs. Marianne Sciucco, Secretary
Mrs. Rosa Boyd
Ms. Marlena Lange
Ms. Linda Martini (arrived at 5:06pm)
Mr. Matthew Pfisterer, Director

Absent

Visitors
Linda Pedersen, Circulation Supervisor



II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report



III. Discussion and Recommendation

A. Mr. Bell, President, opened the meeting at 5:00pm and led the pledge


B. Minutes
Mr. Berkowitz moved for adoption of the minutes of the February 14, 2018 meeting. Mrs.
Crown seconded.
Ayes: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco -6
Noes: None
Motion declared approved. (03/14/18 - 18)


C. Visitor Comments/Staff Report
Linda Pedersen, Circulation Supervisor, reported on the Circulation Department.
Discussion was held on the Fine Free Initiative amongst a group of RCLS Libraries.


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.


E. President's Report
No report.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)


G. Financial Officer's Report
A copy of the accounts and balances are attached to the official minutes.


H. Committee Reports
Mrs. Crown moved that the regular monthly disbursements for February, 2018 in the
amount of $100,677.85 having been audited by Marlena Lange and found to be correct,
be approved. Mrs. Boyd seconded.
Ayes: Bell, Berkowitz, Lange, Boyd, Crown, Martini, Sciucco - 7
Noes: None
Motion declared approved. (03/14/18 - 19)


Building & Grounds: Ms. Lange reported that freezing and cooling of decorative clay
tiles this season has caused a few of the tiles to crack and fall onto the main roof causing
punctures in the rubber. Consequently we now have a leak in the lobby area that has
bored a hole in the sheetrock ceiling. Our head custodian plans on replacing the
sheetrock ceiling with a drop ceiling, locating and repairing the punctures and replacing
the clay tiles as soon as the weather permits. Mr. Pfisterer reported that he had a
company repair the punctures causing the leak in the lobby.

Mr. Pfisterer requested an estimate from a carpet cleaning service to complete a twice
annual cleaning of the Library carpeting.

Our exterminating contractor has informed us that we are not experiencing any
infestation issues in the building.


I. Old Business
Discussion was held on Patron Code of Conduct. Mr. Pfisterer will send a copy of the
policy to the Board and the Board will take action at the April Board Meeting.


J. New Business
No report


K. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 5:58pm. Mrs. Sciucco seconded.
Ayes: Bell, Berkowitz, Crown, Boyd, Lange, Martini, Sciucco - 7
Noes: None
Motion declared approved. (03/14/18 - 20)



Respectfully submitted,
Marianne Sciucco, Secretary





TABLE OF MOTIONS

(01/11/18-1) Accepted slate of officers
(01/11/18-2) Designated Middletown Times Herald Record as official newspaper
(01/11/18-3) Designated the Orange Bank and Trust as official bank
(01/11/18-4) Designated Stifel-Nicholas as Investment Firm
(01/11/18-5) Appointed Alex Smith as Library District's Attorney
(01/11/18-6) Adjournment
(01/11/18-7) Approval of 12/13/17 minutes
(01/11/18-8) Approved monthly disbursements for December 2017
(01/11/18-9) Approved establishing Capital Reserve Fund
(01/11/18-10) Accepted Harassment Policy
(01/11/18-11) Approved to extend Long Range Plan
(01/08/18-12) Adjournment
(02/14/18-13) Approval of 1/10/18 Organizational Meeting minutes
(02/14/18-14) Approval of 1/10/18 minutes
(02/14/18-15) Approved monthly disbursements for January 2018
(02/14/18-16) Accepted Library Districts Annual Report for 2017
(02/14/18-17) Adjournment
(03/14/18-18) Approval of 2/14/18 minutes
(03/14/18-19) Approved monthly disbursements for February 2018
(03/14/18-20) Adjournment