MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
March 14, 2018

I. Attendance

Mrs. Sciucco called the roll.


Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mrs. Tonia Crown, Financial Officer
Mrs. Marianne Sciucco, Secretary
Mrs. Rosa Boyd
Ms. Marlena Lange
Ms. Linda Martini (arrived at 5:06pm)
Mr. Matthew Pfisterer, Director


Absent


Visitors
Linda Pedersen, Circulation Supervisor

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation



A.       Mr. Bell, President, opened the meeting at 5:00pm and led the pledge





B. Minutes


Mr. Berkowitz moved for adoption of the minutes of the February 14, 2018 meeting. Mrs.

Crown seconded.



AYES: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco -6
Noes: None

Motion declared approved. (03/14/18 - 18)





C. Visitor Comments/Staff Report


Linda Pedersen, Circulation Supervisor, reported on the Circulation Department.

Discussion was held on the Fine Free Initiative amongst a group of RCLS Libraries.




D. Correspondence


A copy of all correspondence sent to each Board member is attached to the official
minutes.




E. President's Report


No report.




F. Director's Report Con't.


(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)



G. Financial Officer's Report


A copy of the accounts and balances are attached to the official minutes.




H. Committee Reports


Mrs. Crown moved that the regular monthly disbursements for February, 2018 in the amount of $100,677.85 having been audited by Marlena Lange and found to be correct, be approved. Mrs. Boyd seconded.



AYES: Bell, Berkowitz, Lange, Boyd, Crown, Martini, Sciucco - 7
Noes: None

Motion declared approved. (03/14/18 - 19)


Building & Grounds: Ms. Lange reported that freezing and cooling of decorative clay tiles this season has caused a few of the tiles to crack and fall onto the main roof causing punctures in the rubber. Consequently we now have a leak in the lobby area that has bored a hole in the sheetrock ceiling. Our head custodian plans on replacing the sheetrock ceiling with a drop ceiling, locating and repairing the punctures and replacing
the clay tiles as soon as the weather permits. Mr. Pfisterer reported that he had a company repair the punctures causing the leak in the lobby.

Mr. Pfisterer requested an estimate from a carpet cleaning service to complete a twice annual cleaning of the Library carpeting.

Our exterminating contractor has informed us that we are not experiencing any infestation issues in the building.




I. Old Business


Discussion was held on Patron Code of Conduct. Mr. Pfisterer will send a copy of the policy to the Board and the Board will take action at the April Board Meeting.




J. New Business


No report



K. Adjournment


Mr. Berkowitz moved to adjourn the meeting at 5:58pm. Mrs. Sciucco seconded.



AYES: Bell, Berkowitz, Crown, Boyd, Lange, Martini, Sciucco - 7
Noes: None

Motion declared approved. (03/14/18 - 20)

Respectfully submitted,
Marianne Sciucco, Secretary

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TABLE OF MOTIONS

(01/11/18-1)            Accepted slate of officers
(01/11/18-2)            Designated Middletown Times Herald Record as official newspaper
(01/11/18-3)            Designated the Orange Bank and Trust as official bank
(01/11/18-4)            Designated Stifel-Nicholas as Investment Firm
(01/11/18-5)            Appointed Alex Smith as Library District's Attorney
(01/11/18-6)            Adjournment
(01/11/18-7)            Approval of 12/13/17 minutes
(01/11/18-8)            Approved monthly disbursements for December 2017
(01/11/18-9)            Approved establishing Capital Reserve Fund
(01/11/18-10)            Accepted Harassment Policy
(01/11/18-11)            Approved to extend Long Range Plan
(01/08/18-12)            Adjournment
(02/14/18-13)            Approval of 1/10/18 Organizational Meeting minutes
(02/14/18-14)            Approval of 1/10/18 minutes
(02/14/18-15)            Approved monthly disbursements for January 2018
(02/14/18-16)            Accepted Library Districts Annual Report for 2017
(02/14/18-17)            Adjournment
(03/14/18-18)            Approval of 2/14/18 minutes
(03/14/18-19)            Approved monthly disbursements for February 2018
(03/14/18-20)            Adjournment