MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


April 8, 2015


I. Attendance
Ms. Lange called the roll.

Present
Mrs. Lois Ruckert, President
Mrs. Tonia Crown, Vice President
Ms. Marlena Lange, Secretary
Ms. Barbara Kay, Treasurer
Mr. Richard C. Bell
Mrs. Rosa Boyd
Mr. Carl Berkowitz
Mr. Matthew Pfisterer, Director

Absent
None

Visitors
None


II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation

A. Mrs. Lois Ruckert, President, opened the meeting at 5:01pm and led the pledge to the flag.


B. Minutes
Ms. Kay moved for adoption of the minutes of the March 11, 2015 meeting. Mrs. Crown
seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd, Kay - 7
Noes: None
Motion declared approved. (04/08/15 - 23)


C. Visitor Comments
No visitors.


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.


E. President's Report
Mrs. Ruckert reported speaking to a woman, who has a mission to try to publicize the
telecoil and the hearing loop. Discussion followed. A brochure will be in the April Board
packets for Board members to view.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)


G. Financial Officer's Report
Mr. Pfisterer reported on the accounts and balances.


H. Committee Reports
Finance Committee: Ms. Kay moved that the regular monthly disbursements for
March 2015 in the amount of $88,650.33 having been audited by Tonia Crown and found
to be correct, be approved. Mr. Berkowitz seconded.
Ayes: Ruckert, Bell, Berkowitz, Boyd, Crown, Lange, Kay - 7
Noes: None
Motion declared approved. (04/08/15 - 24)

Building & Grounds: Ms. Lange reported on Building & Grounds.
Mr. Pfisterer requested bids for engineering blueprints and specs for the installation of a
new gas boiler system from two additional firms in addition to the five local engineering
firms he has contacted previously. One of the recent contacts has been in for a site visit
and has promised a bid shortly. The other company said they will be in for a site
inspection this week. Mr. Pfisterer received no further bids on the project to date.

The first floor women's room is in need of new tile flooring. There are a few tiles that
have come up. Mr. Pfisterer asked the head custodian to investigate replacement tile
options.

Our exterminating company informed Mr. Pfisterer that there were no infestation issues in
the building.

Discussion was held on signage for using the Children's Room bathroom.


I. Old Business
Mr. Berkowitz discussed homework help.

Mrs. Boyd discussed the Heritage Trail Committee using the Board Room to meet the
second Thursday of the month. Mr. Pfisterer said to call Shelley for availability.



J. New Business
Mr. Pfisterer discussed having a policy on Electrical & USB Port Access. Discussion
followed.

Mr. Pfisterer had a request from an on-line college student to use the Board Room for one
day (8-10 hrs.) to complete their dissertation. Discussion followed.

Mr. Pfisterer asked for volunteers for the 2016 Budget Committee. The first meeting will
be the first week of May. Mrs. Crown and Mr. Bell volunteered.

Ms. Lange moved to approve the 2015 election timetable. Mr. Berkowitz seconded.
Ayes: Ruckert, Bell, Berkowitz, Boyd, Crown, Lange, Kay - 7
Noes: None
Motion declared approved. (04/08/15 - 25)



L. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 5:45pm. Mrs. Boyd seconded.
Ayes: Ruckert, Bell, Berkowitz, Boyd, Crown, Lange, Kay - 7
Noes: None
Motion declared approved. (04/08/15 -26)


Respectfully submitted,
Marlena Lange, Secretary



TABLE OF MOTIONS


(01/14/15 - 1) Accepted slate of officers
(01/14/15 - 2) Designated Middletown Times Herald Record as official newspaper
(01/14/15 - 3) Designated the Orange County Trust Company as official bank
(01/14/15 - 4) Designated Stifel-Nicholas as Investment Firm
(01/14/15 - 5) Appointed Robert Isseks as Library District's Attorney
(01/14/15 - 6) Adjournment
(01/14/15 - 7) Approval of 12/18/14 minutes
(01/14/15 - 8) Approved BUDGET AMENDMENT #8 (12/31/14); BUDGET
AMENDMENT #1 (01/14/15)
(01/08/15 - 9) Adjournment
(02/11/15 - 10) Approval of 1/14/15 reorganizational minutes
(02/11/15 - 11) Approval of 1/14/15 minutes
(02/11/15 - 12) Executive session
(02/11/15 - 13) Approved BUDGET AMENDMENT #2; monthly disbursements for December 2014 and January 2015
(02/11/15 - 14) Executive session
(02/11/15 - 15) Adjournment
(03/11/15 - 16) Approval of 2/11/15 minutes
(03/11/15 - 17) Approved BUDGET AMENDMENT #9 (12/31/2014)
(03/11/15 - 18) Approved BUDGET TRANSFER #3 (Final - 12/31/2014)
(03/11/15 - 19) Approved monthly disbursements for February 2015
(03/11/15 - 20) Executive session
(03/11/15 - 21) Accepted NYS Annual Report for 2014
(03/11/15 - 22) Adjournment
(04/08/15 - 23) Approval of 3/11/15 minutes
(04/08/15 - 24) Approved monthly disbursements for March 2015
(04/08/15 - 25) Approved 2015 election timetable
(04/08/15 - 26) Adjournment