MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


April 8, 2026


I. Attendance/Pledge of Allegiance
Ms. Russell, called the roll


Present

Ms. Marlena Lange, President
Ms. Evelyn Ortega, Vice President
Mr. Joseph Ruyack, Financial Officer
Ms. Narene Russell, Secretary
Mrs. Susan Wyman
Mr. Stevenson Monchery
Mr. Matthew Pfisterer, Director

Absent
Mr, Carl Berkowitz (Excused)

Visitors
None


II. Agenda

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation

A. Ms. Marlena Lange, called the meeting at 5:00pm.


B. Minutes

Mrs. Wyman moved for the adoption of the March, 2026 regular minutes.
Mr. Ruyack seconded.

Ayes: Lange, Ortega, Ruyack, Russell, Wyman, Monchery - 6
Nays: None
Motion declared approved. (04/08/26-24)


C. Visitor Comments/Staff Report
None


D. Correspondence
The Board received a letter of thanks from Mrs. Susan Wyman for the donation of
the Library's Boardroom table and chairs to the Hillside Cemetery Museum.


E. President's Report
Ms. Lange mentioned the April 19th Friends Brooklyn Baroque Program in honor of
Randy Enos.


F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the
official minutes.)


G. Financial Officer's Report:

Ms. Russell moved that the regular monthly disbursements for March, 2026 in the
amount of $149,657.27 having been audited by Stevenson Monchery and found to be
correct, be approved. Mr. Ruyack seconded.

Ayes: Lange, Ortega, Ruyack, Russell, Wyman, Monchery - 6
Nays: None
Motion declared approved. (04/08/26-25)


H. Committee Report
Building & Grounds: I met with Marco and John from LAN Associates on April 7, 2026
to discuss arrangements for the HVAC proposal to replace the VAV boxes on the
Library's second floor and rebalance the system. This work will alleviate the pooling
of hot air on the Library's second floor. A tentative timeline for the bid process
was discussed. Plans will be created and distributed to interested contractors.
A building walkthrough for contractors will be arranged. The tentative date for the
bid opening is May 14, 2026.

Mr. Ruyack moved to accept the proposal for no more than $9,000 to LAN Associates to
administer and engineer the setup. Ms. Ortega seconded.

Ayes: Lange, Ortega, Ruyack, Russell, Wyman, Monchery - 6
Nays: None
Motion declared approved. (04/08/26-26)

Air vents in a first floor office and in the Government Documents area of the Library
became loud and our HVAC service contractor was called. Some duct work was replaced
which corrected the problem.

A service call was placed for the automatic door openers on the Library entrance.
Repairs were completed and all openers are currently functioning properly.

Our exterminating contractor has informed us that we are not currently experiencing
any infestation issues.


I. Old Business

2026 Library Trustee Training
125th Library Anniversary


J. New Business
Library Experience Committee – Mr. Pfisterer distributed a report regarding the Library's
experiences with unhoused individuals during the 2025-2026 Warming Station season,
November 1, 2025 – April 15, 2026. Discussion followed.

NYS Budget – Has not yet been passed.


K. Adjournment

Mr. Ruyack moved to adjourn the meeting at 5:50pm. Mr. Monchery seconded.

Ayes: Lange, Ortega, Ruyack, Russell, Wyman, Stevenson - 6
Nays: None
Motion declared approved. (04/08/26-27)



Respectfully Submitted,
Narene Russell, Secretary



TABLE OF MOTIONS

(01/14/26-1) Designated Middletown Times Herald Record Digital Edition official newspaper
(01/14/26-2) Designated Orange Bank and Trust as official bank
(01/14/26-3) Appointment of JBG Law as the HR Personnel Library Attorney &
Alex Smith as the Library's General Attorney
(01/14/26-4) Designation of Financial Audit Firm
(01/14/26-5) Adjournment
(01/14/26-6) Approval of adoption of the minutes for the December, 2025 meeting
(01/14/26-7) Approved monthly disbursement for December, 2025
(01/14/26-8) Unapproved motion to accept Internet Safety Policy
(01/14/26-9) Adjournment
(02/11/26-10) Approval of adoption of the reorganizational minutes for the January, 2026 meeting
(02/11/26-11) Approval of adoption of the regular minutes for the January, 2026 meeting
(02/11/26-12) Approved monthly disbursement for January, 2026
(02/11/26-13) Executive Session
(02/11/26-14) Adjournment
(03/11/26-15) Approval of adoption of the minutes for the February, 2026 meeting
(03/11/26-16) Approved creation by Board of Personnel Committee
(03/11/26-17) Approved 2026 Budget Transfer #1
(03/11/26-18) Approved 2026 Budget Transfer #2
(03/11/26-19) Approved monthly disbursement for February, 2026
(03/11/26-20) Executive Session
(03/11/26-21) Approval of Employee Paid Administrative Leave
(03/11/26-22) Approval to move forward with authorization of LAN Associates to solicit BIDS for
the Library's Defective VAV Boxes and associated work
(03/11/26-23) Adjournment