MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


April 9, 2025


I. Attendance/Pledge of Allegiance
Mrs. Wyman, called the roll

Present
Ms. Marlena Lange, President
Ms. Evelyn Ortega, Vice President (Arrived at 5:07pm)
Mrs. Susan Wyman, Secretary
Ms. Fran Amelio
Mr. Joseph Ruyack
Mr. Matthew Pfisterer, Director

Absent
Mrs. Tonia Crown, Financial Officer (Excused)
Ms. Narene Russell (Excused)

Visitors
None


II. Agenda

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation

A. Ms. Marlena Lange, called the meeting at 5:00pm.


B. Minutes

Ms. Amelio moved for the adoption of the March, 2025 regular minutes.

Mrs. Wyman seconded.
Ayes: Lange, Wyman, Amelio, Ruyack -4
Nays: None

Motion declared approved. (04/09/25-28)


C. Visitor Comments/Staff Report
Sally Sosler, Library Assistant in the Children's/ Youth Services Department, spoke
about all upcoming programs, as well as current ongoing programs, here in the Library.


D. Correspondence
None


E. President's Report
Ms. Lange reminded the Board that meetings follow Robert's Rules of Order and asked all
Board members to be courteous and professional when expressing personal opinions during
meetings. 


F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.) Mr. Pfisterer thanked Tracy Barretta (Business Office) and Maritza Figueroa
(Administrative Assistant) for cleaning out and organizing the Board Room. He also spoke
about the NYS Budget/Library Funding, as well as, IMLS Funding.


G. Financial Officer's Report:
Ms. Lange moved that the regular monthly disbursements for March, 2025 in the amount of
$118,168.05 having been audited by Joseph Ruyack and found to be correct, be approved.

Ms. Amelio seconded.

Ayes: Lange, Ortega, Wyman, Amelio, Ruyack - 5
Nays: None

Motion declared approved. (04/09/25-29)


H. Committee Report
1. Building & Grounds: In order to prevent down time during the coming cooling season,
our HVAC service provider has provided an estimate to address issues discovered during
a recent inspection. The proposal will require a vote of the Board to authorize.

2.  I have met twice with our architectural contracting firm and the contractors who will
be performing the roof resurfacing project. A project start date has been scheduled for
May 5, 2025. The work should take between 30-60 days to complete. An onsite
preconstruction meeting is scheduled for Tuesday, April 28, 2025.

3. Our exterminator has advised us that we are not experiencing any infestation issues
at this time.


I. Old Business
2025 Library Trustee Training.

Mrs. Amelio moved to go into Executive Session at 5:23pm to discuss Legal and Contract
matters. Mr. Ruyack seconded.

Ayes: Lange, Ortega, Wyman, Amelio, Ruyack - 5
Nays: None

Motion declared approved. (04/09/25-30)


J. New Business
The Easement Request has been tabled until the May meeting.

Mrs. Wyman moved to accept the Cooling System preventative maintenance proposal from
United. Ms. Amelio seconded.

Ayes: Lange, Ortega, Wyman, Amelio, Ruyack - 5
Nays: None

Motion declared approved. (04/09/25-31)

NYS Budget/Library Funding and IMLS Funding discussed in Directors Report.


K. Adjournment
Mrs. Wyman moved to adjourn the meeting at 5:40pm. Ms. Amelio seconded.

Ayes: Lange, Ortega, Wyman, Amelio, Ruyack - 5
Noes: None

Motion declared approved. (04/09/25-32)



Respectfully Submitted,
Susan Wyman, Secretary







TABLE OF MOTIONS

(01/8/25-1) Designated Middletown Times Herald Record Digital Edition official newspaper
(01/8/25-2) Designated Orange Bank and Trust as official bank
(01/8/25-3) Appointment of JBG Law & Alex Smith as Library Council
(01/8/25-4) Appointment of Nugent and Haeussler as Financial Audit Firm
(01/8/25-5) Adjournment
(01/8/25-6) Approval of adoption of the minutes for the December, 2024 meeting
(01/8/25-7) Approved monthly disbursement for December, 2024
(01/8/25-8) Approved 2025 Slate of Officers
(01/8/25-9) Executive Session
(01/8/25-10) Approval to Change Bylaws Article VII, section 2
(01/8/25-11) Adjournment
(02/12/25-12) Approval of adoption of the minutes for the January, 2025 reorganizational meeting
(02/12/25-13) Approval of adoption of the minutes for the January, 2025 meeting
(02/12/25-14) Approved monthly disbursement for January, 2025
(02/12/25-15) Approval for the purchase of new staff room furniture
(02/12/25-16) Approval for the purchase of a new circulation desk
(02/12/25-17) Adjournment
(03/18/25-18) Approval of adoption of the minutes for the February, 2025 meeting
(03/18/25-19) Approved monthly disbursement for February, 2025
(03/18/25-20) Executive Session
(03/18/25-21) Approved moving forward with roof repair.
(03/18/25-22) Approved Motion to Amend the Bylaws
(03/18/25-23) Approved Trustee Appointment
(03/18/25-24) Approved 2025 Annual Report to the State of New York
(03/18/25-25) Approved Data Breach Notification Policy
(03/18/25-26) Approved Policy on Employee Notification of Disciplinary Records Request
(03/18/25-27) Adjournment
(04/09/25-28) Approval of adoption of the minutes for the March, 2025 meeting
(04/09/25-29) Approved monthly disbursement for March, 2025
(04/09/25-30) Executive Session
(04/09/25-31) Approval of Cooling System preventative maintenance proposal
(04/09/25-32) Adjournment