MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
April 10, 2019

I. Attendance

Ms. Martini called the roll.


Present
Mr. Carl Berkowitz, President
Ms. Linda Martini, Secretary
Mrs. Tonia Crown, Financial Officer
Mr. Richard C. Bell
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director


Absent
Mrs. Marianne Sciucco, Vice President (excused)
Mrs. Rosa Boyd (excused)


Visitors
Bernard Marone – RCLS and Goshen Trustee

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation



A. Mr. Berkowitz, President, opened the meeting at 5:01pm and led the pledge.





B. Minutes


Ms. Lange moved for adoption of the minutes of the March 13, 2019 meeting. Ms. Martini
seconded.



AYES: Berkowitz, Bell, Crown, Lange, Martini - 5
Noes: None

Motion declared approved. (4/10/19 - 25)





C. Visitor Comments/Staff Report


Mr. Marone, RCLS and Goshen Trustee, distributed information packets describing the services available to libraries though out Ramapo Catskill Library System. Discussion followed.




D. Correspondence


A copy of any correspondence is sent to each Board member and is attached to the official
minutes.




E. President's Report


Mr. Berkowitz discussed the 2020 Census.




F. Director's Report


(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)



G. Financial Officer's Report


A copy of the accounts and balances are attached to the official minutes.




H. Committee Reports


Ms. Lange moved that the regular monthly disbursements for March, 2019 in the amount of $113,385.24 having been audited by Linda Martini and found to be correct, be approved. Ms. Crown seconded.



AYES: Berkowitz, Bell, Crown, Lange, Martini - 5
Noes: None

Motion declared approved. (4/10/19 - 26)


Building & Grounds: We have received an engineering proposal for the next phase of our HVAC project. We will be meeting with the contractor on April 12, 2019 to review the proposal and discuss the boiler installation phase of the project.

The committee to discuss possible building improvement projects has not met as of yet but will do so in the near future.

Our exterminater has informed Mr. Pfisterer that there are no insect issues anywhere in
the building.

Mr. Bell moved to go into executive session at 5:55pm for contract discussion. Mrs.

Crown seconded.



AYES: Berkowitz, Bell, Crown, Lange, Martini - 5
Noes: None

Motion declared approved. (4/10/19 - 27)


The Board returned from executive session at 6:12pm.




I. Old Business


Discussion was held on the State Budget 2019.

Discussion was held on the Mokotoff donation.

Discussion was held on the RCLS Executive Director Search.




J. New Business


Ms. Lange moved to accept the 2020 Budget Election Timetable. Mr. Bell seconded.



AYES: Berkowitz, Bell, Crown, Lange, Martini - 5
Noes: None

Motion declared approved. (4/10/19 - 28)


Mr. Pfisterer will meet with Tonia Crown before the May meeting to discuss the 2020 Budget.




K. Adjournment


Ms. Lange moved to adjourn the meeting at 6:19pm. Mr. Bell seconded.



AYES: Berkowitz, Bell, Crown, Martini, Lange - 5
Noes: None

Motion declared approved. (4/10/19 - 29)


Respectfully submitted,
Linda Martini, Secretary

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TABLE OF MOTIONS

(01/09/19–1)            Accepted slate of officers
(01/09/19–2)            Designated Middletown Times Herald Record as official newspaper
(01/09/19–3)            Designated the Orange Bank and Trust as official bank
(01/09/19–4)            Designated Stifel-Nicholas as Investment Firm
(01/09/19–5)            Appointed Alex Smith as Library District’s Attorney
(01/09/19–6)            Adjournment
(01/09/19–7)            Executive session
(01/09/19–8)            Accepted bid from Barrier Free Access Systems, Inc.
(01/09/19–9)            Approved to extend Long Range Plan
(01/09/19-10)            Accepted appointment of full time cleaner
(01/09/19-11)            Adjournment
(02/13/19-12)            Approval of 1/09/19 Organization Meeting minutes
(02/13/19-13)            Approval of 1/09/19 minutes
(02/13/19-14)            Approval of 12/12/18 minutes
(02/13/19-15)            Approved monthly disbursements for December 2018
(02/13/19-16)            Approved monthly disbursements for January 2019
(02/13/19-17)            Executive session
(02/13/19-18)            Adjournment
(03/13/19-19)            Approval of 2/13/19 minutes
(03/13/19-20)            Approved monthly disbursements for February 2019
(03/13/19-21)            Executive session
(03/13/19-22)            Accepted 2019 Annual Report to the State of NY
(03/13/19-23)            Accepted appointment of Theresa Zacek to Librarian II
(03/13/19-24)            Adjournment
(04/10/19-25)            Approval of 3/13/19 minutes
(04/10/19-26)            Approved monthly disbursements for March 2019
(04/10/19-27)            Executive Session
(04/10/19-28)            Accepted timetable for 2020 Budget
(04/10/19-29)            Adjournment