MINUTES OF THE MEETING

THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD
OF TRUSTEES

April 11, 2012



I. Attendance

Mrs. Crown called the roll.

Present

Mrs. Rosa Boyd, President

Ms. Barbara Kay, Treasurer

Mrs. Tonia Crown, Secretary

Ms. Marlena Lange

Mr. Carl Berkowitz

Mr. Richard C. Bell

Mr. Matthew Pfisterer, Director

Absent

Mrs. Lois Ruckert, Vice President(excused)

Visitors

No visitors

II. Agenda

A.Roll Call G.Treasurer's Report
B.Minutes H.Library Staff Reports
C.Visitor Comments I.Committee Report
D.Correspondence J.Old Business
E. President's Report K.New Business
F.Director's Report L.Adjournment



III. Discussion and Recommendation

A.Mrs. Rosa Boyd, President, opened the meeting at 7:00pm and
led the pledge to the flag.


B. Minutes

Ms. Lange moved for adoption of the minutes of the March 14,
2012 meeting.Ms. Kay
seconded.

Ayes:*Boyd,*Bell, Crown, Kay, Lange -- 5

Noes:None

Abstain:Berkowitz - 1

Motion declared approved.(4/11/12 -- 22)


C. Visitor Comments

No comments


D. Correspondence

A copy of all correspondence sent to each Board member is
attached to the official

minutes.

Mrs. Boyd read a thank you letter from the Ontario Hose Company
for a donation.

(Attached to official minutes)

Mrs. Boyd read a thank you note to the Board from Shelley
Milburn for a donation made

in memory of her father.


E. President's Report

Mrs. Boyd reported on a memo from Robert Hubsher saying 1.3
million dollars in MTA

tax will be reimbursed to libraries.


F. Director's Report

(A copy of the Director's Report sent to each Board member is
attached to the official minutes.)

Discussion was held on unserved areas.


G. Treasurer's Report

Mr. Pfisterer reported on the accounts and balances.(attached to
official minutes)

H. Library Staff Reports

No report.


I. Committee Reports

Finance Committee:Mr. Berkowitz moved that the regular monthly
disbursements for

March 2012 in the amount of $75,958.76 having been audited by
Tonia Crown and found

to be correct, be approved.Mr. Bell seconded.

Ayes: Boyd, Bell, Crown, Lange, Kay, Berkowitz -- 6

Noes:None

Motion declared approved.(4/11/12 -- 23)

**Building & Grounds: Ms. Lange reported on Building & Grounds.

We have noticed an increase in the number of homeless/transient
individuals using the

library over the course of the last few weeks.Some of these
individuals are presenting

security concerns by violating library policies.Most of these
violations are minor in

nature such as sleeping, talking loudly and loitering.In
addition to these minor violations,

we have also experienced an increase in the number of more
serious violations such as

vandalism and trespassing.This has contributed to an increase in
the number of calls we

have made for Police assistance over the course of the past few
weeks.

The new door has arrived from Roe Brothers.Our head custodian
who placed the order is

unhappy with the window dimensions and the lack of customized
styling.He is currently

trying to resolve the issue with the vendor.

The plaque has arrived from Partners in Recognition and Mr.
Pfisterer will bring proofs

for the customized nameplates to our April meeting.Still to be
decided, is where to hang

the plaque which is currently in the director's office.


J. Old Business

Discussion was held on Library District expansion.

Discussion was held on a Volunteer Commemorative Plaque.Ms. Kay
said this was

brought up at a Friend's meeting and was decided that the
Friends would help support it.


K. New Business

Mr. Berkowitz moved that the Election Timetable for October 2,
2012 be adopted as

presented.Mr. Bell seconded.(Timetable attached to official
minutes)

Ayes:Boyd, Bell, Berkowitz, Crown, Kay, Lange -- 6

Noes:None

Motion declared approved.(4/11/12 -- 24)

Discussion was held on having a visitor policy.The Board will
review a sample policy

distributed at the meeting and give any comments to Mrs.
Ruckert.Mrs. Ruckert will then

work with Mr. Pfisterer on designing a policy and discussing it
at the next meeting.

Discussion was held on an Agenda policy.

Ms. Lange moved to accept the NYS 2011 annual report.Mrs. Crown
seconded.

Ayes:Boyd, Bell, Berkowitz, Crown, Kay, Lange -- 6

Noes:None

Motion declared approved.(4/11/12 -- 25)

Mr. Berkowitz moved to go into executive session at 8:03pm to
discuss personnel matters.

Ms. Kay seconded.

Ayes:Boyd, Bell, Berkowitz, Crown, Kay, Lange -- 6

Noes:None

Motion declared approved.(4/11/12 -- 26)

The Board returned from executive session at 8:13pm.



L. Adjournment

Mr. Berkowitz moved to adjourn the meeting at 8:15pm.Ms. Kay
seconded.

Ayes: Bell, Boyd, Crown, Kay, Lange, Berkowitz -- 6

Noes:None

Motion declared approved.(4/11/12 -- 27)

Respectfully submitted,

Tonia Crown, Secretary

TABLE OF MOTIONS

(01/11/12 - 1)Accepted slate of officers

(01/11/12 - 2)Designated Middletown Times Herald Record as
official newspaper

(01/11/12 - 3)Designated the Orange County Trust Company as
official bank

(01/11/12 - 4)Designated Stifel-Nicholas as Investment Firm

(01/11/12 - 5)Appointed Robert Isseks as Library District's
Attorney

(01/11/12 - 6)Adjournment

(01/11/12 -- 7)Approval of 12/14/11 minutes

(01/11/12 -- 8)Approved BUDGET AMENDMENT 38 12/31/11

(01/11/12 -- 9)Approved monthly disbursements for November 2011

(01/11/12 -- 10)Adjournment

(02/08/12 -- 11)Approval of 1/11/12 organizational minutes

(02/08/12 -- 12)Approval of 1/11/12 minutes

(02/08/12 -- 13)Approved BUDGET AMENDMENT #9 (12/31/11); monthly
disbursements

for December 2011; BUDGET TRANSFER #3 (12/31/11)

(02/08/12 -- 14)Approved BUDGET AMENDMENT #1; monthly
disbursements for

January 2012

(02/08/12 -- 15)Approved using paper ballots for 2012 budget
vote

(02/08/12 -- 16)Adjournment

(03/14/12 -- 17)Approval of 2/8/12 minutes

(03/14/12 -- 18)Approved monthly disbursements for February 2012

(03/14/12 -- 19)Approved BUDGET TRANSFER #1

(03/14/12 -- 20)Approved Stifel Nicolaus & Co. resolution

(03/14/12 -- 21)Adjournment

(04/11/12 -- 22)Approval of 3/14/12 minutes

(04/11/12 -- 23)Approved monthly disbursements for March 2012

(04/11/12 -- 24)Approved timetable for October 2, 2012 election

(04/11/12 -- 25)Accepted NYS Annual Report for 2011

(04/11/12 -- 26)Executive session

(04/11/12 -- 27)Adjournment