MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL

BOARD OF TRUSTEES


April 11, 2018


I. Attendance
Mrs. Sciucco called the roll.

Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mrs. Tonia Crown, Financial Officer
Mrs. Marianne Sciucco, Secretary
Mrs. Rosa Boyd
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director

Absent
Ms. Linda Martini (excused)

Visitors
None


II. Agenda

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation

A. Mr. Bell, President, opened the meeting at 5:00pm and led the pledge


B. Minutes

Mr. Berkowitz moved for adoption of the minutes of the March 14, 2018 meeting. Mrs.
Sciucco seconded.
Ayes: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco -6
Noes: None
Motion declared approved. (04/11/18 - 21)



C. Visitor Comments/Staff Report
No report.


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.


E. President's Report
No report.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)

Mr. Pfisterer told the Board that if they were interested in being on the Budget
Committee to please e-mail him and they would meet before the next Board meeting.


G. Financial Officer's Report
A copy of the accounts and balances are attached to the official minutes.


H. Committee Reports
Mrs. Crown moved that the regular monthly disbursements for March, 2018 in the
amount of $77,845.64 having been audited by Rosa Boyd and found to be correct,
be approved. Ms. Lange seconded.
Ayes: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco - 6
Noes: None
Motion declared approved. (04/11/18 - 22)

BUDGET AMENDMENT #1
Mrs. Crown moved that the Board of Trustees of Middletown Thrall Library amend the
2018 budget to be increased as follows:
ADD
Revenue L2705 Stewart's Shops Holiday Match grant $400.00

ADD
Appropriations L7410.8425.12.0001.0 Programs & Supplies $400.00
Children's/YA

Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco - 6
Noes: None
Motion declared approved. (04/11/18 - 23)

Ms. Lange moved that the Board of Trustees of Middletown Thrall Library accepts the
following budget transfer, to prevent a shortage:
TO: L7410.8168.12.0000.6 Security Part-Time $30,000.00
FROM: L7410.8161.12.0000.6 Clerical Full-Time $30,000.00

Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco - 6
Noes: None
Motion declared approved. (04/11/18 - 24)

Mr. Bell congratulated Ms. Lange for being elected President of the Friends of Thrall
Library.

Building & Grounds: Emergency repairs were necessary to the roof as water was
leaking through the roof and onto the sheetrock ceiling in the entrance area of the
Library. The sheetrock was damaged and a hole formed through which water was
entering the building. The roof has been repaired and we have had no further leaks in
that area of the building.

Mr. Pfisterer has contacted our engineering firm for an update on the boiler replacement
bids.

Our exterminating contractor has informed us that we are not experiencing any
infestation issues in the building.


I. Old Business

Mr. Pfisterer e-mailed the Board of Trustees the Patron Code of Conduct Policy.
Discussion followed.

Mr. Berkowitz moved to change the Patron Code of Conduct as presented. Mrs. Crown
seconded.
Ayes: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco - 6
Noes: None
Motion declared approved. (04/11/18 - 25)

J. New Business
Mrs. Boyd moved to accept the 2018 Budget Vote & Trustee Election Timetable. Ms.
Lange seconded.
Ayes: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco - 6
Noes: None
Motion declared approved. (04/11/18 - 26)

Mr. Berkowitz moved that Middletown Thrall Library require out-of-district users who
request proctoring for exams that $25.00 be collected as a fee. Mrs. Boyd seconded.
Ayes: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco - 6
Noes: None
Motion declared approved. (04/11/18 - 27)


K. Adjournment
Ms. Lange moved to adjourn the meeting at 5:36pm. Mrs. Crown seconded.
Ayes: Bell, Berkowitz, Crown, Boyd, Lange, Sciucco - 6
Noes: None
Motion declared approved. (04/11/18 - 28)



Respectfully submitted,
Marianne Sciucco, Secretary



TABLE OF MOTIONS

(01/11/18-1) Accepted slate of officers
(01/11/18-2) Designated Middletown Times Herald Record as official newspaper
(01/11/18-3) Designated the Orange Bank and Trust as official bank
(01/11/18-4) Designated Stifel-Nicholas as Investment Firm
(01/11/18-5) Appointed Alex Smith as Library District's Attorney
(01/11/18-6) Adjournment
(01/11/18-7) Approval of 12/13/17 minutes
(01/11/18-8) Approved monthly disbursements for December 2017
(01/11/18-9) Approved establishing Capital Reserve Fund
(01/11/18-10) Accepted Harassment Policy
(01/11/18-11) Approved to extend Long Range Plan
(01/08/18-12) Adjournment
(02/14/18-13) Approval of 1/10/18 Organizational Meeting minutes
(02/14/18-14) Approval of 1/10/18 minutes
(02/14/18-15) Approved monthly disbursements for January 2018
(02/14/18-16) Accepted Library Districts Annual Report for 2017
(02/14/18-17) Adjournment
(03/14/18-18) Approval of 2/14/18 minutes
(03/14/18-19) Approved monthly disbursements for February 2018
(03/14/18-20) Adjournment
(04/11/18-21) Approval of 3/14/18 minutes
(04/11/18-22) Approved monthly disbursements for March 2018
(04/11/18-23) Approved BUDGET AMENDMENT #1
(04/11/18-24) Approved BUDGET TRANSFER #1
(04/11/18-25) Amended Patron Code of Conduct
(04/11/18-26) Accepted 2018 Budget Vote & Trustees Timetable
(04/11/18-27) Approved out-of-district users proctored pay $25
(04/11/18-28) Adjournment