MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
April 11, 2018

I. Attendance

Mrs. Sciucco called the roll.


Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mrs. Tonia Crown, Financial Officer
Mrs. Marianne Sciucco, Secretary
Mrs. Rosa Boyd
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director


Absent
Ms. Linda Martini (excused)


Visitors
None

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation



A.       Mr. Bell, President, opened the meeting at 5:00pm and led the pledge





B. Minutes


Mr. Berkowitz moved for adoption of the minutes of the March 14, 2018 meeting. Mrs.

Sciucco seconded.



AYES: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco -6
Noes: None

Motion declared approved. (04/11/18 - 21)





C. Visitor Comments/Staff Report


No report.




D. Correspondence


A copy of all correspondence sent to each Board member is attached to the official
minutes.




E. President's Report


No report.




F. Director's Report Con't.


(A copy of the Director's Report sent to each Board member is attached to the official minutes.)
Mr. Pfisterer told the Board that if they were interested in being on the Budget Committee to please e-mail him and they would meet before the next Board meeting.




G. Financial Officer's Report


A copy of the accounts and balances are attached to the official minutes.




H. Committee Reports


Mrs. Crown moved that the regular monthly disbursements for March, 2018 in the amount of $77,845.64 having been audited by Rosa Boyd and found to be correct, be approved. Ms. Lange seconded.



AYES: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco - 6
Noes: None

Motion declared approved. (04/11/18 - 22)


BUDGET AMENDMENT #1
Mrs. Crown moved that the Board of Trustees of Middletown Thrall Library amend the 2018 budget to be increased as follows:
ADD
Revenue L2705      Stewart's Shops Holiday Match grant      $400.00
ADD
Appropriations L7410.8425.12.0001.0 Programs & Supplies            $400.00
Children's/YA
Mr. Berkowitz seconded.



AYES: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco - 6
Noes: None

Motion declared approved. (04/11/18 - 23)


Ms. Lange moved that the Board of Trustees of Middletown Thrall Library accepts the following budget transfer, to prevent a shortage:
TO: L7410.8168.12.0000.6 Security Part-Time            $30,000.00
FROM: L7410.8161.12.0000.6 Clerical Full-Time            $30,000.00
Mr. Berkowitz seconded.



AYES: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco - 6
Noes: None

Motion declared approved. (04/11/18 - 24)


Mr. Bell congratulated Ms. Lange for being elected President of the Friends of Thrall Library.

Building & Grounds: Emergency repairs were necessary to the roof as water was leaking through the roof and onto the sheetrock ceiling in the entrance area of the Library. The sheetrock was damaged and a hole formed through which water was entering the building. The roof has been repaired and we have had no further leaks in that area of the building.

Mr. Pfisterer has contacted our engineering firm for an update on the boiler replacement bids.

Our exterminating contractor has informed us that we are not experiencing any infestation issues in the building.




I. Old Business


Mr. Pfisterer e-mailed the Board of Trustees the Patron Code of Conduct Policy.

Discussion followed.

Mr. Berkowitz moved to change the Patron Code of Conduct as presented. Mrs. Crown seconded.



AYES: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco - 6
Noes: None

Motion declared approved. (04/11/18 - 25)





J. New Business


Mrs. Boyd moved to accept the 2018 Budget Vote & Trustee Election Timetable. Ms.

Lange seconded.



AYES: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco - 6
Noes: None

Motion declared approved. (04/11/18 - 26)


Mr. Berkowitz moved that Middletown Thrall Library require out-of-district users who request proctoring for exams that $25.00 be collected as a fee. Mrs. Boyd seconded.



AYES: Bell, Berkowitz, Lange, Boyd, Crown, Sciucco - 6
Noes: None

Motion declared approved. (04/11/18 - 27)





K. Adjournment


Ms. Lange moved to adjourn the meeting at 5:36pm. Mrs. Crown seconded.



AYES: Bell, Berkowitz, Crown, Boyd, Lange, Sciucco - 6
Noes: None

Motion declared approved. (04/11/18 - 28)

Respectfully submitted,
Marianne Sciucco, Secretary

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TABLE OF MOTIONS

(01/11/18-1)            Accepted slate of officers
(01/11/18-2)            Designated Middletown Times Herald Record as official newspaper
(01/11/18-3)            Designated the Orange Bank and Trust as official bank
(01/11/18-4)            Designated Stifel-Nicholas as Investment Firm
(01/11/18-5)            Appointed Alex Smith as Library District's Attorney
(01/11/18-6)            Adjournment
(01/11/18-7)            Approval of 12/13/17 minutes
(01/11/18-8)            Approved monthly disbursements for December 2017
(01/11/18-9)            Approved establishing Capital Reserve Fund
(01/11/18-10)            Accepted Harassment Policy
(01/11/18-11)            Approved to extend Long Range Plan
(01/08/18-12)            Adjournment
(02/14/18-13)            Approval of 1/10/18 Organizational Meeting minutes
(02/14/18-14)            Approval of 1/10/18 minutes
(02/14/18-15)            Approved monthly disbursements for January 2018
(02/14/18-16)            Accepted Library Districts Annual Report for 2017
(02/14/18-17)            Adjournment
(03/14/18-18)            Approval of 2/14/18 minutes
(03/14/18-19)            Approved monthly disbursements for February 2018
(03/14/18-20)            Adjournment
(04/11/18-21)            Approval of 3/14/18 minutes
(04/11/18-22)            Approved monthly disbursements for March 2018
(04/11/18-23)            Approved BUDGET AMENDMENT #1
(04/11/18-24)            Approved BUDGET TRANSFER #1
(04/11/18-25)            Amended Patron Code of Conduct
(04/11/18-26)            Accepted 2018 Budget Vote & Trustees Timetable
(04/11/18-27)            Approved out-of-district users proctored pay $25
(04/11/18-28)            Adjournment